Tennis tournament checklist: what to arrange and when

Check tennis nets

Print player lists

Print score sheets

Define the tournament purpose

Choose the tournament format

Select singles, doubles, or mixed doubles events

Define the target age group

Select a tournament date

Select a backup date if needed

Reserve the tennis courts

Confirm court availability

Estimate the expected number of participants

Set the maximum number of players

Create the event budget

Determine the registration fee if applicable

Decide whether spectators are welcome

Form the organizing team

Assign organizer responsibilities

Create a planning timeline

Decide on tournament rules

Determine the scoring format

Decide whether certified referees are needed

Arrange event insurance if required

Obtain any necessary permits

Create the tournament schedule

Determine match durations

Plan court assignments

Prepare player registration

Open registrations

Promote the tournament

Share the event on social media

Send invitations to local clubs

Invite recreational players

Monitor registrations

Answer participant questions

Confirm player eligibility if needed

Create the participant list

Close registrations

Prepare the tournament draw

Randomize player pairings if applicable

Publish the match schedule

Send event information to participants

Share parking instructions

Share venue directions

Inform players about tournament rules

Recruit volunteers

Assign volunteer duties

Arrange referees or scorekeepers

Arrange first aid support

Plan the refreshment area

Arrange food and drinks

Organize prizes

Order medals or trophies

Prepare music playlist

Announce the tournament opening

Return borrowed equipment

Prepare participant certificates

Purchase refreshments

Start the first matches

2 people

Dispose of waste responsibly

Prepare welcome information

Prepare player welcome packs if applicable

Monitor the match schedule

Check the venue for forgotten belongings

Check all tennis courts

Charge electronic devices

Record match results

2 people

Settle outstanding payments

Inspect court surfaces

Check internet connection if required

Update tournament brackets

Thank sponsors if applicable

Verify court measurements

Organize cash float if needed

Resolve scheduling issues

Publish tournament results

Clean the courts if necessary

Prepare waste collection points

Handle player withdrawals if necessary

Send thank-you messages to participants

Prepare spectator areas

Prepare recycling bins

Ensure courts remain clean and safe

2 people

Gather participant feedback

Set up tables and chairs

Set up the venue

Refill refreshments throughout the day

2 people

Review the event with the organizing team

Prepare the registration desk

Decorate the venue if desired

Support volunteers during the event

Document ideas for future tournaments

Organize tournament documents

Place all signage

Keep spectators informed

Print match schedules

Set up registration area

Organize the final match

2 people

Print tournament brackets

Arrange refreshment station

Prepare the award ceremony

2 people

Prepare directional signs

Welcome participants upon arrival

2 people

Thank players and volunteers

Prepare sponsor banners if applicable

Register arriving players

2 people

Announce the tournament closing

Check the sound system

Collect outstanding payments

Dismantle tournament equipment

2 people

Test microphones if used

Provide tournament information

2 people

Clean the venue

2 people

Prepare payment method for registrations

Communicate upcoming matches

Share tournament photos

Arrange seating areas

Present prizes and certificates

2 people

Place trophies and awards on display

Take group photos