Time management training checklist

Use this checklist to organise a time management training session from the first booking to the final room check. Start by confirming the date, venue and trainer, then build the programme and open registrations. In the final week, focus on dietary and accessibility details, participant numbers, handouts and presentation equipment. On the day itself, allow time to ventilate the room, arrange tables, charge devices and check that catering and exercises are ready before participants arrive.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm training date
Reserve training venue
Confirm trainer
Create the program
Send invitations
Process registrations
Check registration form
Collect dietary requirements
Check accessibility
Update participant list
Send reminder
Order catering
Check training equipment
Print handouts
Prepare name badges
Review the presentation
Set out exercises
Do the shopping
2 people
Chill drinks
Check catering quantities
Confirm the venue and access
Charge equipment

Event

Open venue
2 people
Ventilate room
Set up tables
2 people
Set up chairs
2 people
Set up the presentation screen
Connect laptop and projector
Test the equipment
2 people
Set up the reception table
Set up coffee station
Lay out worktops
Register participants
2 people
Hand out name badges
Welcome participants
Open the training session
Explain the learning goals
Supervise the timing exercise
Lead the prioritization exercise
Serve coffee break
2 people
Refill drinks
Explain planning techniques
Create personal schedule
Set up lunch buffet
2 people
Serve dinner
3 people
Refill the dinner buffet
2 people
Collect tableware
2 people
Practice delegating and setting boundaries
Discuss limiting distractions
Create a personal action plan
Handle questions and cases
Distribute evaluation forms
Collect evaluation forms
Hand out certificates
Close the training session
See participants off
2 people

Aftercare

Collect materials
2 people
Remove waste
2 people
Wash dishes
2 people
Clean coffee station
Clean the room
2 people
Switch off the equipment
Lock up the venue
Inventory Leftovers
Return materials
2 people
Thank participants
Send certificates digitally
Share action plans digitally

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 35
Reception desk
Waste binsqty 4

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
HDMI adapterqty 2
Extension cordsqty 3
Power stripsqty 3
Presentation clicker
Wireless speaker
Microphone
Charging cablesqty 3

Tableware

Coffee cupsqty 40
Drinking glassesqty 40
Platesqty 40
Cutlery setsqty 40

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Serving spoonsqty 6
Cutting boardsqty 2
Bread knivesqty 2
Scissorsqty 3
Serving traysqty 4

Catering

Groceries

Training

Worksheetsqty 40
Action plan cardsqty 40
Evaluation formsqty 40
Certificatesqty 40
Training foldersqty 40
Pensqty 50
Pencilsqty 40
Eraserqty 40
Markersqty 20
Sticky notesqty 20
A4 paperqty 500
Flipchart padsqty 3
Flipchart markersqty 12
Name badgesqty 40
Badge holdersqty 40
Tapeqty 3
Painter's tapeqty 2
Whiteboard
Whiteboard markersqty 6
Wipersqty 2

Cleaning

Dustpan and brushqty 2
Trash binsqty 4
Microfiber clothsqty 8
Mop
Bucket

Tips

Confirm the venue, trainer and training date before publishing invitations. Keep at least 2–3 weeks between opening registration and the session so you have time to process replies and send a reminder.
Review the registration form before sending it and collect dietary requirements and accessibility needs in the same process. Check the participant list twice: once after registrations close and again 2–3 days before training.
Test the laptop, projector, screen, HDMI cable, adapter, clicker, speaker and microphone together at the venue. Charge equipment the evening before and pack extension cords, power strips and charging cables as backups.
Prepare one set of worksheets and a name badge for every registered participant, plus 5–10% extra copies. Set out the exercises in the order they appear in the programme so the trainer does not have to sort materials during the session.
Check catering quantities against the final participant list 1–2 days before the training. Chill drinks, prepare coffee equipment and place cups, glasses, plates, cutlery and serving utensils where they can be reached without interrupting the session.

Frequently asked questions

How far in advance should I organise a time management training?: Confirm the date, venue and trainer at least 3–4 weeks in advance. Open registration soon afterwards and send a reminder 3–5 days before the training.
What should I check at the venue before time management training?: Check access, room layout, ventilation, tables, chairs, power points and accessibility at least 7 days before the session. Repeat the access and equipment check when you open the venue on the day.
How many worksheets should I print for a training session?: Print one complete set per registered participant and add 5–10% spare copies. If 20 people are attending, prepare 21–22 sets so late additions or damaged pages do not cause a problem.
When should I confirm catering numbers for training?: Use the updated participant list to confirm quantities 1–2 days before the event. Include dietary requirements and allow enough time to buy or order missing groceries and drinks.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.