What you need for a social media training session

A social media training session needs more than a laptop and presentation. Plan the room setup, participant materials, drinks, catering, and the connections that keep your equipment working. This checklist covers the practical supplies to buy or bring, from work folders and printed worksheets to coffee equipment, serving items, and phone tripods. Check quantities against your confirmed registrations, then add a small reserve for late arrivals or damaged materials.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Registration desk
Buffet tableqty 2

Equipment

Laptopqty 2
Projector
Projection screen
HDMI cableqty 2
HDMI adapterqty 3
Wireless presentation clicker
Mobile phoneqty 2
Phone tripodsqty 6
Extension cordsqty 4
Power stripsqty 4
Wi-Fi router
Chargersqty 6

Tableware

Coffee cupsqty 36
Drinking glassesqty 36
Platesqty 36
Cutlery setsqty 36
Serving plattersqty 8
Serving tongsqty 4

Kitchen

Coffee makerqty 2
Kettleqty 2
Thermos flasksqty 4
Coolersqty 3
Cutting boardsqty 2
Bread knivesqty 2
Kitchen knivesqty 2

Training

Work foldersqty 36
Notepadsqty 36
Ballpoint pensqty 40
Flip chart
Flip chart sheetsqty 2
Whiteboard
Whiteboard markersqty 6
Sticky notesqty 12
Name badgesqty 36
Certificatesqty 36

Cleaning

Waste binsqty 4
Broom
Dustpan and brush
Mop
Bucket

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Still water - 6 bottles
- Sparkling water - 6 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Orange juice - 4 liters
- Apple juice - 3 liters
- Mini croissants - 40 pieces
- Butter - 500 grams
- Jam - 2 jars
- Hummus - 3 tubs
- Cucumber - 4 pieces
- Cherry tomatoes - 1.5 kilos
- Carrots - 1 kilo
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 2 bags
- Olives - 2 jars
- Wraps - 40 pieces
- Hummus wrap filling - 2 kilos
- Chicken breast topping - 1 kilo
- Young cheese - 1 kilo
- Arugula - 500 grams
- Bell peppers - 8 pieces
- Red onion - 4 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mixed green salad - 2 kilo
- Pasta salad - 3 kilos
- Sandwiches - 40 pieces
- Fresh fruit - 4 kilo
- Cookies - 4 packs
- Brownies - 36 pieces
- Allergen cards - 20 pieces
- Napkins - 100 pieces
- Paper towels - 2 rolls
- Kitchen paper - 3 rolls
- Toilet paper - 12 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Sponges - 4 pieces
- Trash bags - 2 rolls
- Aluminum foil - 1 roll
- Cling film - 1 roll

Tips

Prepare one work folder, worksheet set, and writing space for every registered participant, plus 5% extra. Keep the participant list at the registration desk so attendance can be checked as people arrive.
Test the laptop, projector, screen, HDMI cable, and the correct adapter at least one day before the training. Bring one spare adapter and enough extension cords and power strips to reach every table.
Plan two to three drinks per person for the first hour, including welcome drinks, then add water and hot drinks for the rest of the session. Chill drinks in the coolers before the room opens.
For coffee and tea, provide one cup per participant plus 10% spare, and use thermos flasks if serving more than 12 people. Put drinking glasses, plates, cutlery, serving platters, and serving tongs with the catering rather than unpacking them during registration.
Bring one mobile phone and one phone tripod for each practical demonstration station. Charge all phones and the laptop the evening before, and check that the Wi-Fi router works where participants will practise.

Frequently asked questions

What equipment do I need for a social media training session?: Bring a laptop, projector, projection screen, HDMI cable, the required HDMI adapter, and a wireless presentation clicker. Test every connection at least 24 hours before the session and pack extension cords, power strips, and chargers.
How many work folders and worksheets should I prepare?: Prepare one work folder and one printed worksheet set per registered participant, plus 5% extra. For 20 participants, that means 21 sets, rounded up to the next whole set.
How many drinks do I need for social media training?: Allow two to three drinks per person during the first hour, then add water, coffee, and tea for the remaining breaks. For 20 participants, start with 40 to 60 drinks and adjust for the session length and catering plan.
What should I prepare for a practical social media exercise?: Provide at least one charged mobile phone and one phone tripod per practice station, together with a working Wi-Fi connection. Check the router and charge the devices the evening before, not just when the room opens.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.