How to organise a BHV training day

A BHV training day combines classroom instruction with hands-on practice in first aid, firefighting and evacuation. Start with the participant list, registration details and a suitable training room, then confirm the safety programme and coach briefing. The practical setup needs more than tables and a projector: allow space for an AED trainer, CPR dummy, training extinguisher and evacuation exercise. Finish by checking certificates, food, drinks and participant information before the day starts.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Create the participant list
2
Send invitations
3
Process registrations
4
Collect dietary requirements
5
Book training room
6
Confirm the occupational health and safety program
7
Prepare the coaches' briefing
2 people
8
Send participant information
9
Check certificate details
10
Check training equipment
2 people
11
Do the shopping
2 people
12
Chill food and drinks
13
Print participant list
14
Set up the presentation
15
Set out training materials
2 people
16
Set up tables and chairs
2 people
17
Set up practice stations
2 people
18
Prepare coffee and tea
19
Set up reception desk

Event

20
Register participants
2 people
21
Welcome and explain the program
2 people
22
Cover basic first aid training
2 people
23
Provide coffee break
2 people
24
Demonstrate fire fighting
2 people
25
Lead the evacuation drill
3 people
26
Debrief the evacuation
2 people
27
Set up the dinner buffet
2 people
28
Serve dinner
2 people
29
Refill drinks
30
Demonstrate first aid
2 people
31
Practice CPR
2 people
32
Practice using an AED
2 people
33
Administer the theory and practical assessment
2 people
34
Present Certificates
2 people
35
Handle questions and closing
2 people

Aftercare

36
Switch off equipment
37
Pack leftover food
38
Wash dishes
2 people
39
Clean the room
2 people
40
Clear tables and chairs
2 people
41
Collect waste
42
Inventory training materials
43
Return materials
44
Register attendance
45
Send certificates digitally

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Tableclothqty 2

Equipment

Laptop
Projector
Projection screen
HDMI cable
Extension cordqty 2
Power stripqty 2
Portable speaker
AED trainerqty 2
CPR dummyqty 2
Training fire extinguisherqty 2
Evacuation whistleqty 2

Kitchen

Coffee maker
Kettle
Thermosqty 2
Cool boxqty 2
Cutting boardsqty 2
Chef's knifeqty 2

Tableware

Mugsqty 24
Drinking glassesqty 24
Platesqty 24
Cutlery setsqty 24
Serving plattersqty 6
Serving spoonsqty 4

Training

BHV manualsqty 20
Notepadsqty 20
Ballpoint pensqty 24
Flip chart
Flip chart sheets
Markersqty 6
Practice bandagesqty 4
Practice safety vestsqty 6
Practice walkie-talkiesqty 4
Certificate foldersqty 20

Cleaning

Soap dispenserqty 2
Paper towel dispenserqty 2
Waste binsqty 4
Bucketqty 2
Mopqty 2
Cleaning glovesqty 4

Catering

Groceries

Tips

Close registrations several days before the training so you have a reliable participant list, dietary requirements and correct certificate details. Print a final copy for the reception desk.
Check the room layout before participants arrive. Leave separate, clearly accessible areas for presentation seating, first-aid practice, fire-fighting demonstrations and the evacuation drill.
Test the laptop, projector, screen, HDMI cable, speaker and power connections before the briefing. Bring an extension cord and power strip so a missing socket does not delay the programme.
Set up the AED trainer, CPR dummy, training fire extinguisher and evacuation whistle before the welcome. Practical exercises take longer when equipment is still being unpacked between sessions.
Prepare coffee, tea, chilled drinks and the food before registration opens. A coffee break runs more smoothly when cups, glasses, plates, cutlery and serving utensils are already laid out.

Frequently asked questions

How far in advance should I organise a BHV training day?: Start booking the training room and coaches at least 4 to 6 weeks ahead. Finalise registrations, dietary requirements and certificate details no later than 5 working days before the training.
What equipment is needed for BHV training?: Plan for an AED trainer, CPR dummy, training fire extinguisher and evacuation whistle, plus presentation equipment such as a laptop, projector and screen. Check every item at least 1 day before the session.
How should I set up a room for BHV training?: Allow at least 30 to 45 minutes before registration to arrange tables, chairs, the presentation area and practice stations. Keep the evacuation route clear and do not place training equipment where it blocks exits.
When should participants receive the BHV training information?: Send the programme, arrival time, room details and anything participants need to bring at least 3 to 5 working days before the training. Send any last-minute room or schedule change immediately.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.