How to organise a dried flower workshop

A dried flower workshop runs smoothly when the materials, workspace and participant information are ready before anyone arrives. Start by fixing the group size and venue, then confirm the flower delivery, order tools and prepare one workstation per participant. On the day, allow time to check and sort delicate stems, set out the display and explain the safest way to use scissors, wire cutters and glue guns. This approach prevents the common delays caused by missing materials, unclear registrations or crowded tables.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Send invitations
2
Process registrations
3
Update participant list
4
Collect dietary requirements
5
Reserve venue
6
Confirm flower delivery
7
Purchase materials
2 people
8
Do the shopping
2 people
9
Collect flowers and materials
2 people
10
Check Flowers
2 people
11
Print handouts
12
Assemble participant packs
2 people
13
Sort flowers by type
2 people
14
Chill drinks
15
Open venue
2 people
16
Set up tables
3 people
17
Set up chairs
2 people
18
Set up workstations
3 people
19
Set up the flower display
2 people
20
Set up the drinks table
2 people
21
Conduct a safety check

Event

22
Receive participants
3 people
23
Register attendance
2 people
24
Serve coffee and tea
2 people
25
Explain the workshop
26
Explain the types of flowers
27
Demonstrate the technique
28
Guide participants
3 people
29
Refill drinks
30
Serve snack breaks
2 people
31
Clear work tables between tasks
2 people
32
Serve light meals
3 people
33
Help participants finish
3 people
34
Photograph the projects
35
Pack up exhibits
2 people
36
Say goodbye
2 people

Aftercare

37
Collect waste
2 people
38
Wash dishes
2 people
39
Clean work tables
2 people
40
Leave venue clean
3 people
41
Return materials
2 people
42
Store leftover materials
43
Return supplier materials
44
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 34
Stoolsqty 4
Clothes racksqty 2

Workshop materials

Dried flowersqty 30
Eucalyptusqty 10
Pampas grassqty 10
Oat grassqty 10
Lagurusqty 10
Ranunculusqty 10
Baby's breathqty 10
Ruscusqty 10
Florist wireqty 5
Floral tapeqty 12
Jute Twineqty 4
Ribbon rollsqty 8
Glass vasesqty 34
Gift bagsqty 34
Wrapping paperqty 4
Worksheetsqty 34

Tools

Flower scissorsqty 18
Pruning shearsqty 8
Wire cuttersqty 8
Glue gunsqty 8
Rulersqty 8

Tableware

Coffee cupsqty 36
Drinking glassesqty 36
Platesqty 36
Cutlery setsqty 36

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 4
Coolersqty 3

Equipment

Extension cordsqty 4
Power stripsqty 4

Decorations

Table runnersqty 8
Name badgesqty 34
Chalkboardsqty 3

Lighting

Mood lightingqty 4

Cleaning

Cleaning clothsqty 12
Dishpanqty 2
Hand brush and dustpanqty 2

Catering

Groceries

Tips

Close registrations early enough to collect dietary requirements and update the participant list before shopping. Use the final number to prepare one participant pack and one complete workstation per person.
Check the flower delivery as soon as it arrives, not on the workshop morning. Sort eucalyptus, pampas grass, oat grass, lagurus, ranunculus and other stems by type so participants can choose quickly.
Set up tables, chairs and workstations before arranging refreshments. Leave enough table space for flowers, wire, tape, twine, ribbons and a vase without forcing participants to work over one another.
Prepare handouts and participant packs in advance, including the worksheets and wrapping materials. Keep gift bags and wrapping paper together so finished arrangements can be packed without interrupting the workshop.
Plan a short safety and welcome routine before the practical explanation. Check scissors, pruning shears, wire cutters and glue guns, then show where drinks are served and how tools should be handled.

Frequently asked questions

How far in advance should I organise a dried flower workshop?: Book the venue and send invitations at least 4 to 6 weeks before the workshop. Confirm the final participant count and dietary requirements about 7 days beforehand, so you can shop and assemble packs accurately.
How many flowers do I need for a dried flower workshop?: Prepare enough varied stems for one arrangement per participant, with a small buffer of around 10% for damaged or unsuitable pieces. Sort the flowers by type before guests arrive so the available selection is easy to see.
When should I set up a dried flower workshop?: Arrive at least 90 minutes before participants are due. Set up tables, chairs, workstations, the flower display and drinks table first, then complete the safety check and registration area.
What should participants receive at a dried flower workshop?: Give each participant a worksheet, access to flower scissors and the shared tools, plus the materials needed to secure and finish an arrangement. Have wrapping paper and a gift bag ready before the workshop ends, rather than trying to prepare them while people leave.

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