Dried Flower Workshop Checklist

Use this checklist to organise a dried flower workshop from the first invitation to the final participant pack. Start by confirming the venue, registrations, dietary requirements and flower delivery. A few days before the session, check the flowers, prepare worksheets and sort materials by type. On the day, allow time for workstations, the flower display, drinks and a safety check before participants arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Update participant list
Collect dietary requirements
Reserve venue
Confirm flower delivery
Purchase materials
2 people
Do the shopping
2 people
Collect flowers and materials
2 people
Check Flowers
2 people
Print handouts
Assemble participant packs
2 people
Sort flowers by type
2 people
Chill drinks
Open venue
2 people
Set up tables
3 people
Set up chairs
2 people
Set up workstations
3 people
Set up the flower display
2 people
Set up the drinks table
2 people
Conduct a safety check

Event

Receive participants
3 people
Register attendance
2 people
Serve coffee and tea
2 people
Explain the workshop
Explain the types of flowers
Demonstrate the technique
Guide participants
3 people
Refill drinks
Serve snack breaks
2 people
Clear work tables between tasks
2 people
Serve light meals
3 people
Help participants finish
3 people
Photograph the projects
Pack up exhibits
2 people
Say goodbye
2 people

Aftercare

Collect waste
2 people
Wash dishes
2 people
Clean work tables
2 people
Leave venue clean
3 people
Return materials
2 people
Store leftover materials
Return supplier materials
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 34
Stoolsqty 4
Clothes racksqty 2

Workshop materials

Dried flowersqty 30
Eucalyptusqty 10
Pampas grassqty 10
Oat grassqty 10
Lagurusqty 10
Ranunculusqty 10
Baby's breathqty 10
Ruscusqty 10
Florist wireqty 5
Floral tapeqty 12
Jute Twineqty 4
Ribbon rollsqty 8
Glass vasesqty 34
Gift bagsqty 34
Wrapping paperqty 4
Worksheetsqty 34

Tools

Flower scissorsqty 18
Pruning shearsqty 8
Wire cuttersqty 8
Glue gunsqty 8
Rulersqty 8

Tableware

Coffee cupsqty 36
Drinking glassesqty 36
Platesqty 36
Cutlery setsqty 36

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 4
Coolersqty 3

Equipment

Extension cordsqty 4
Power stripsqty 4

Decorations

Table runnersqty 8
Name badgesqty 34
Chalkboardsqty 3

Lighting

Mood lightingqty 4

Cleaning

Cleaning clothsqty 12
Dishpanqty 2
Hand brush and dustpanqty 2

Catering

Groceries

Tips

Confirm the flower delivery at least 3–5 days before the workshop, then inspect the dried flowers as soon as they arrive. Remove damaged stems and check that you have the planned mix, including eucalyptus, pampas grass, lagurus and baby’s breath.
Prepare one participant pack per registration, plus 2–3 spare packs. Include the worksheet, florist wire, floral tape, twine, ribbon and any wrapping materials before the room setup begins.
Set up one workstation for every participant at least 45 minutes before opening. Put flower scissors, pruning shears, wire cutters, glue guns and rulers where they can be reached without crossing other work areas.
Sort flowers by type before the workshop rather than during the explanation. Keep delicate stems separate from heavier materials such as ruscus and ranunculus so participants can choose quickly.
Chill drinks and prepare the coffee and tea station 20–30 minutes before guests arrive. Keep the drinks table away from glue guns, scissors and the flower display to reduce spills and clutter.

Frequently asked questions

How far in advance should I plan a dried flower workshop?: Start planning 4–6 weeks ahead if participants need to register. Confirm the venue and flower delivery early, then finish materials and participant packs 2–3 days before the workshop.
How long does it take to set up a dried flower workshop?: Allow at least 60 minutes for the full setup, including tables, chairs, workstations, the flower display and drinks table. Add another 15 minutes if the flowers still need sorting or the participant packs are not assembled.
How many dried flowers do I need per workshop participant?: Prepare enough stems for one finished arrangement plus 20–25% extra for breakage, trimming and personal choices. For 12 participants, that means planning materials for approximately 14–15 arrangements.
What should I prepare on the day of a dried flower workshop?: Complete the room setup, safety check, flower display and registration area before participants arrive. Have the worksheets and tools ready at least 30 minutes beforehand, and keep 2–3 spare participant packs available.

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