What to buy for a felt workshop

A felt workshop needs more than wool and felt sheets. You also need enough needles, scissors, mats and measuring tools for the number of participants, plus printed worksheets, templates and name badges. Plan the room setup alongside your shopping: each workstation needs a clear surface, materials and safe cutting equipment. Buy or gather catering and serving items early, especially the kettle, thermos flasks, plates and buffet equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 24
Buffet table
Coat rack

Workshop materials

Wool felt sheetsqty 120
Merino woolqty 2
Colored woolqty 20
Embroidery threadqty 20
Sewing threadqty 10
Embroidery hoopsqty 20
Worksheetsqty 24
Templatesqty 30
Name badgesqty 24

Tools

Felt needlesqty 60
Spiked matsqty 24
Fabric scissorsqty 24
Sewing needlesqty 48
Measuring tapesqty 6
Pencilsqty 30
Erasersqty 24
Rulersqty 12
Glue gunsqty 6
Glue sticksqty 30
Finger protectorsqty 24

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 4
Thermos flasksqty 3
Kettleqty 2

Tableware

Dinner platesqty 30
Pastry platesqty 30
Mugsqty 30
Drinking glassesqty 30
Forksqty 30
Knivesqty 30
Spoonsqty 30

Equipment

Coolersqty 2
Extension cordsqty 4
Power stripsqty 6

Lighting

Table lampsqty 12

Decorations

Tableclothsqty 6
Welcome sign
Directional signsqty 4

Cleaning

Waste binsqty 4
Bucketsqty 2
Spongesqty 6

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Sandwiches - 36 pieces
- Whole grain bread - 4 loaves
- Butter - 500 grams
- Young cheese - 1,5 kilogram
- Back ham - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 600 grams
- Strawberry jam - 2 jars
- Chicken breast spread - 500 grams
- Lettuce - 4 heads
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Bell peppers - 1 kilogram
- Apples - 30 pieces
- Grapes - 2 kilogram
- Bananas - 24 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted crackers - 4 packs
- Cookies - 4 packs
- Dark chocolate - 4 bars
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Napkins - 200 pieces
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls

Tips

Count one complete workstation per participant before shopping: include a felt needle, spiked mat, fabric scissors, pencil, eraser, ruler and measuring tape. Add shared extras only after every participant has a basic set.
Allow at least one embroidery hoop, needle and thread set for each person who will embroider. Sort wool felt sheets, merino wool and coloured wool into participant packs before the workshop so distribution does not delay the start.
Print the worksheets and templates before preparing the packs, and keep a few spare copies available. A practical buffer is 10% extra handouts and templates, rounded up to the next whole copy.
Check glue-gun safety supplies at the same time as the glue guns: glue sticks and finger protectors are easy to overlook. Put cutting boards and sewing needles with the tools rather than leaving them in a general supply box.
Buy or collect serving equipment before the catering is prepared. Set aside the buffet table, dinner plates, serving tongs, bread knives, thermos flasks and kettle together, and chill drinks before participants arrive.

Frequently asked questions

How much felt do I need per person for a felt workshop?: The amount depends on the chosen design and template, so measure the finished pieces before buying. Add at least 10% extra wool felt sheets for mistakes, test pieces and uneven cutting.
How many needles and scissors do I need for a felt workshop?: Plan one felt needle and one pair of fabric scissors per participant, plus at least two spare sets for breakage or loss. If sewing is part of the design, also provide one sewing needle and suitable thread per participant.
When should I prepare felt workshop participant packs?: Prepare them after the materials check and once the templates and worksheets are printed, ideally one day before the workshop. Keep 10% spare materials and handouts separate for late registrations or damaged pieces.
What catering equipment is needed for a felt workshop?: Set aside a buffet table, dinner plates, serving tongs, bread knives, thermos flasks and a kettle. Have the catering equipment ready before setup begins, and chill drinks before participants arrive.

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