Street Art Tour Checklist

A street art tour needs more than a route between murals. You need time to check the artwork, confirm the guide and venues, collect dietary requirements, and make the walking plan usable for every participant. Start planning at least four weeks ahead, especially if you need a guide and dinner venue. In the final 24 hours, check the forecast, charge route phones and power banks, chill drinks, and pack the registration materials together.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Create a street art route
2 people
Check the murals along the route
2 people
Book a street art guide
Reserve starting location
Reserve dinner venue
Send invitations
Process registrations
Collect dietary requirements
Update participant list
Check route accessibility
2 people
Pass on dinner choices
Send welcome message
Prepare route maps
Making participant badges
Check the weather forecast
Confirm guide and venues
Do the shopping
2 people
Chill drinks
2 people
Charge power banks
Pack up materials
2 people

Event

Set up the starting point
3 people
Set up the reception desk
2 people
Register participants
2 people
Hand out badges
Give the safety briefing
Group participants
2 people
Guide the street art tour
3 people
Support the photo stops
2 people
Hand out drinks and snacks
2 people
Refill drinks
Set up the dinner buffet
3 people
Serve dinner
3 people
Close the program
See participants off safely
2 people
Clear away the buffet and materials
3 people
Collect waste
2 people

Aftercare

Wash dishes
2 people
Clean materials
2 people
Return rented materials
2 people
Leave venue clean
2 people
Share photos with participants

What to bring

Grouped the way you'd shop for it, with quantities.

Paperwork

Route mapsqty 25
Participant listsqty 3
Dinner cardsqty 25
Route descriptions for guidesqty 3

Presentation

Clipboardsqty 3
Ballpoint pensqty 30
Participant badgesqty 25
Badge holdersqty 25
Markersqty 6

Equipment

Smartphones for route guidanceqty 3
Power banksqty 4
Charging cablesqty 4
Portable megaphone

Lighting

Flashlightsqty 4

Safety

First aid kit
Reflective vestsqty 4
Emergency contact cardsqty 25

Weather protection

Reusable umbrellasqty 6
Rain ponchosqty 25

Catering

Coolersqty 3
Thermos flasksqty 3
Reusable drinking cupsqty 30
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 6
Serving tongsqty 4
Cutting boardsqty 2
Bread knivesqty 2
Bottle openersqty 2

Cleaning

Waste binsqty 3
Washing-up tubsqty 2
Cleaning clothsqty 6
Dish brushesqty 2

Groceries

Groceries

Tips

Create and walk the route before sending invitations. Check every mural, note realistic walking times, and confirm that the route is accessible for the people attending.
Set a registration deadline about 10 days before the tour. Use the final participant list to prepare badges, route maps and dinner cards, then pass dietary requirements and dinner choices to the venue.
Confirm the guide, starting location and dinner venue 7 days before the event. Send the guide a route description and keep venue contact details with the organiser’s paperwork.
Prepare the welcome point for arrival 30 minutes before the advertised start. Put the participant list, badges, clipboards and pens at the reception desk so registration does not delay the walking group.
Check the weather forecast 24 hours beforehand and pack rain ponchos, reusable umbrellas, reflective vests and flashlights if conditions or daylight require them. Give the safety briefing before leaving and keep emergency contact cards and a first aid kit accessible.

Frequently asked questions

How far in advance should I plan a street art tour?: Start at least 4 weeks before the tour. Book the guide and venues early, send invitations after the route is checked, and close registrations around 10 days before the event.
How long should a street art tour take?: Allow about 2 to 3 hours for the walking route, depending on the number of murals and group size. Add 30 minutes before departure for registration and a separate time block for dinner afterward.
What should I bring on a street art tour?: Bring printed route maps, the participant list, badges, phones for route guidance, charged power banks, emergency contact cards and a first aid kit. Add rain protection and flashlights when the forecast or finish time calls for them.
When should I check the weather for a street art tour?: Check it once during the week before the event and again 24 hours before departure. Use the final check to decide whether to pack umbrellas, ponchos, reflective vests and extra lighting.

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