What to Bring for a Street Art Tour

A street art tour needs more than a route and a guide. You need printed maps, participant information, charged phones, weather protection and a simple check-in setup. For a group of 20, prepare at least 22 route maps and badges, plus two spare sets. Pack power banks, a first aid kit and emergency contact cards before you leave, because replacing them during the tour is difficult. If dinner follows, sort plates, cutlery, serving equipment and dietary information before the day itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Paperwork

Route mapsqty 25
Participant listsqty 3
Dinner cardsqty 25
Route descriptions for guidesqty 3

Presentation

Clipboardsqty 3
Ballpoint pensqty 30
Participant badgesqty 25
Badge holdersqty 25
Markersqty 6

Equipment

Smartphones for route guidanceqty 3
Power banksqty 4
Charging cablesqty 4
Portable megaphone

Lighting

Flashlightsqty 4

Safety

First aid kit
Reflective vestsqty 4
Emergency contact cardsqty 25

Weather protection

Reusable umbrellasqty 6
Rain ponchosqty 25

Catering

Coolersqty 3
Thermos flasksqty 3
Reusable drinking cupsqty 30
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 6
Serving tongsqty 4
Cutting boardsqty 2
Bread knivesqty 2
Bottle openersqty 2

Cleaning

Waste binsqty 3
Washing-up tubsqty 2
Cleaning clothsqty 6
Dish brushesqty 2

Groceries

Groceries
- Still Water - 24 bottles
- Sparkling water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 4 cartons
- Apple juice - 3 packs
- Coffee - 2 packs
- Tea - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 pack
- Lemons - 6 pieces
- Mini rolls - 50 pieces
- Whole grain bread - 4 loaves
- Baguettes - 6 pieces
- Butter - 500 grams
- Young cheese - 1,5 kilogram
- Brie - 600 gram
- Hummus - 1 kilogram
- Cream cheese - 600 grams
- Back ham - 1 kilogram
- Smoked chicken breast - 1 kilogram
- Vegetarian spread - 600 gram
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Arugula - 4 bags
- Bell peppers - 8 pieces
- Grapes - 2 kilogram
- Apples - 25 pieces
- Bananas - 25 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Mixed nuts - 1 kilogram
- Olives - 3 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Paper napkins - 100 pieces
- Paper towels - 4 rolls
- Hand soap - 2 bottles
- Hand sanitizer gel - 3 bottles
- Tissues - 10 packs
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces

Tips

Print one route map and one dinner card per participant, then add two spare copies of each. Keep the guide’s route description separate so it is easy to read while walking.
Charge every route-guidance smartphone to 100% and bring one power bank for roughly every two to three phones. Pack the matching charging cables in the same bag.
Prepare participant badges in holders and bring at least 10% extra. Clipboards, pens and markers make registration faster when people arrive in small groups.
Pack one reusable umbrella or rain poncho per person if wet weather is forecast, and keep reflective vests and flashlights with the route leader. These are easy to forget when the tour starts in daylight.
For a dinner stop, confirm the headcount and dietary requirements before shopping. Bring coolers or thermos flasks for drinks, reusable cups, and enough serving utensils for the planned dishes.

Frequently asked questions

What do I need to bring to a street art tour?: Bring route maps, participant badges, smartphones for navigation, power banks, emergency contact cards and a first aid kit. Add weather protection, flashlights and reflective vests if the route may continue after dark or in poor weather.
How many maps and badges should I prepare for a street art tour?: Prepare one map and badge per registered participant, plus at least two spare sets for a small group. For 20 participants, that means 22 maps and 22 badges.
How many power banks do I need for a group street art tour?: Plan on one power bank for every two to three phones used for navigation. For 20 participants, four to six power banks give you a practical backup, provided all cables are packed and charged.
What should I buy for dinner after a street art tour?: Buy or pack reusable drinking cups, plates, cutlery, serving platters, serving tongs, cutting boards, a bread knife and bottle openers. Confirm the final guest count and dietary requirements no later than 48 hours before dinner.

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