School Trip Shopping List

A school trip needs more than packed lunches and a bus booking. You also need a clear system for groups, shared supplies, medical information and rubbish at the end of the day. This checklist covers the practical items to buy or bring, from reusable cups and coolers to name badge holders, safety vests and first aid kits. Plan food, drinks and equipment around the number of students, escorts and groups, then pack everything so it can be checked quickly before departure.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 8

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Lunch containersqty 55
Drink bottlesqty 55

Kitchen

Coolersqty 6
Ice packsqty 24
Giveaway binsqty 8
Pliersqty 4

Equipment

Walkie-talkiesqty 8
Power banksqty 4
Charging cablesqty 8

Sports equipment

Frisbeesqty 6
Soft ballsqty 6
Skipping ropesqty 6

Organization

Backpacksqty 10
Clipboardsqty 8
Pensqty 20
Print foldersqty 8
Group ribbonsqty 8
Name badge holdersqty 60

Safety

Safety vestsqty 10
First aid kitsqty 2
Medicine cooler bag
Flashlightsqty 4

Cleaning

Hand sanitizer bottlesqty 6
Reusable trash binsqty 6
Microfiber clothsqty 12

Catering

Groceries
- Whole wheat rolls - 70 pieces
- Young cheese - 3 packs
- Back ham - 3 packs
- Chicken breast slices - 3 packs
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Margarine - 2 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 4 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Muesli bars - 70 pieces
- Raisins - 60 bags
- Water - 120 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Lemonade syrup - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Bread Bags - 80 pieces
- Paper towels - 6 rolls
- Wet wipes - 8 packs
- Hand sanitizer - 6 bottles
- Trash bags - 2 rolls
- Toilet paper - 12 rolls
- Liquid hand soap - 4 bottles
- Sunscreen - 8 bottles
- Tissues - 10 packs

Tips

Pack one lunch container and drink bottle per participant, plus extra drinks for delays or warm weather. Chill the drinks in coolers with ice packs before departure rather than trying to cool them on the bus.
Prepare group supplies in separate bags or bins. Put the clipboard, pens, print folders, group ribbons and name badge holders for each group together so escorts do not have to sort materials at the pickup point.
Keep medical items separate from general luggage. Pack first aid kits and required medicines in an accessible location, using the medicine cooler bag for anything that must stay chilled.
Charge every walkie-talkie and power bank the evening before, and pack the matching charging cables. Test the radios with the escorts before students arrive so you know the range is suitable for the route.
Bring a simple cleanup setup for the return journey: reusable trash bins, hand sanitizer bottles and microfiber cloths. Put these where an escort can reach them, not underneath all the bags in the bus.

Frequently asked questions

What should I buy for a school trip lunch?: Plan one lunch container, one drink bottle and reusable cutlery for each participant. Add coolers and ice packs for chilled food and drinks, plus a small buffer of extra drinks in case the journey or program runs late.
How many first aid kits do I need for a school trip?: Take at least one first aid kit for each separate activity group, with one kit kept accessible on the bus. If all groups stay together, one main kit plus a smaller travel kit is a practical minimum.
What equipment does each school trip group need?: Give each group a clipboard, pens, the relevant print folder, group ribbons and name badge holders. Add a walkie-talkie for each escort team and pack one or more power banks for a full day away from sockets.
When should I pack school trip supplies?: Assemble group materials and label the bags at least one day before departure. Chill drinks, charge radios and power banks, and check medical supplies the evening before; do a final count when the bus pickup point is cleared.

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