Bike Ride Shopping List

Use this shopping list to prepare a supported bike ride, from registration and rest stops to the finish area. Plan drinks, coffee, tea, soup, and bread for the expected rider count, then add safety and repair supplies for problems on the route. Spare tubes, pumps, helmets, first-aid kits, and mobile phones are easy to overlook until someone needs them. You will also need practical items for route marking, food service, waste collection, and setting up the start and rest areas.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 60
Waste binsqty 4

Sports equipment

Bicycle Racksqty 6
Spare bicyclesqty 2
Spare helmetsqty 10
Bike pumpsqty 3
Repair standsqty 2
Bike repair kitsqty 3
Spare inner tubesqty 12
Ratchet strapsqty 8

Safety

First aid kitsqty 2
Safety vestsqty 12
Traffic conesqty 12
Flashlightsqty 6
Mobile phonesqty 3

Equipment

Extension cordsqty 3
Power stripsqty 3
Kettlesqty 2
Coffee machinesqty 2
Speakersqty 2
Microphone

Tableware

Mugsqty 70
Drinking glassesqty 70
Soup bowlsqty 60
Platesqty 60
Cutlery setsqty 70
Serving spoonsqty 6

Kitchen

Soup kettlesqty 2
Cutting boardsqty 3
Bread knivesqty 3
Pitchersqty 6
Coolersqty 6
Thermos flasksqty 4

Lighting

String lightsqty 4
Battery lanternsqty 6

Decorations

Route arrowsqty 40
Route signsqty 12
Tableclothsqty 6

Organization

Clipboardsqty 4
Pensqty 20
Route mapsqty 70
Bib numbersqty 60
Wristbandsqty 60
Walkie-talkiesqty 6

Cleaning

Broomsqty 2
Mopsqty 2
Bucketsqty 2
Hand broomsqty 2
Trash grabbersqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee creamer - 2 packs
- Still water - 8 crates
- Sparkling water - 4 crates
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Lemons - 12 pieces
- Sports drink - 60 bottles
- Apples - 60 pieces
- Bananas - 60 pieces
- Muesli bars - 70 pieces
- Currant buns - 60 pieces
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Gluten-free bread - 2 loaves
- Butter - 1 kilo
- Young cheese - 2.5 kilos
- Aged cheese - 1.5 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1.5 kilos
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Vegetable soup - 15 liters
- Chicken soup - 15 liters
- Vegetarian broth - 10 liters
- Soup vegetables - 5 kilos
- Vermicelli - 1 kilo
- Baguettes - 20 pieces
- Herb butter - 10 tubs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed nuts - 3 kilo
- Cookies - 6 packs
- Sugar sachets - 200 pieces
- Stir sticks - 200 pieces
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 10 pieces
- Paper towels - 6 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Disposable gloves - 2 boxes
- Bandages - 4 boxes
- Disinfectant wipes - 4 packs
- Sunscreen - 6 bottles

Tips

Plan at least two drinking glasses or cups per participant if you are serving drinks at more than one stop. Add extra stock for volunteers and riders who refill.
Bring one spare inner tube for every 10 to 15 bikes, plus at least one pump and repair kit at each staffed repair point. Check that the tube sizes match the bikes using the route.
Allow one mug per coffee or tea drinker and one soup bowl per person expected at the meal stop. Set aside serving spoons, bread knives, plates, and cutlery before packing the food.
Pack safety vests, traffic cones, route arrows, and signs together by location so volunteers can mark the route quickly. Keep flashlights and mobile phones available for anyone working after dark or in poor visibility.
Count tables, chairs, tents, waste bins, kettles, coffee machines, and soup kettles for each setup point before shopping. Extension cords and power strips are easy to miss when several appliances are used in the same area.

Frequently asked questions

What food and drinks do I need for a bike ride?: Plan drinks for every rider and volunteer, with two to three servings per person during the first hour and additional refills for the route. For a meal stop, allow one bowl of soup, one bread portion, and one drink per person, then add 10% extra.
How many spare bike tubes should I bring?: Bring at least one spare inner tube for every 10 to 15 participating bikes, with a minimum of two tubes for any organized ride. Carry matching sizes, plus one pump and repair kit at each repair point.
What safety supplies are needed for a group bike ride?: Prepare one first-aid kit per support vehicle or staffed rest stop, and enough safety vests for every volunteer working near traffic. Bring traffic cones, route signs, mobile phones, and flashlights whenever visibility may be poor.
When should I buy supplies for a bike ride?: Buy packaged drinks, disposable supplies, repair parts, and safety equipment at least one week before the ride. Purchase fresh bread and other perishable food one day before, then check quantities and equipment again the evening before.

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