What to buy for a movement workshop

A movement workshop needs more than mats and music. You’ll need enough equipment for the exercises, a simple registration setup, drinks for breaks, and cleaning supplies for a busy floor. Buy or gather the core items early, then match quantities to your final participant list. Keep spare equipment available where possible, especially mats, resistance bands and cups, so the session does not stop when something is missing or damaged.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 35
Tablesqty 5
Clothing rack

Sports equipment

Exercise matsqty 35
Resistance bandsqty 30
Soft ballsqty 15
Hoopsqty 10
Conesqty 20
Balance cushionsqty 10
Stretch bandsqty 20
Foam rollersqty 10
Storage cratesqty 4

Equipment

Bluetooth speaker
Wireless microphone
Timerqty 2
Extension cordsqty 3
Power stripsqty 3

Tableware

Reusable cupsqty 40
Platesqty 40
Cutlery setsqty 40
Serving plattersqty 6
Water jugsqty 4

Catering

Coffee maker
Thermos flasksqty 3
Coolersqty 3
Ice packsqty 8
Groceries
- Coffee - 2 packs
- Tea assortment - 2 boxes
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 pack
- Still mineral water - 48 bottles
- Sparkling mineral water - 24 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Apples - 35 pieces
- Bananas - 35 pieces
- Mandarins - 35 pieces
- Grapes - 3 kilos
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Whole wheat rolls - 40 pieces
- Gluten-free rolls - 6 pieces
- Young matured cheese - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Lettuce - 4 heads
- Margarine - 2 tubs
- Jam - 2 jars
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Whole grain crackers - 6 packs
- Rice cakes - 6 packs
- Muesli bars - 40 pieces
- Low-fat yogurt - 4 liters
- Lactose-free yogurt - 1 liter
- Paper napkins - 4 packs
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 3 bottles

Cleaning

Waste binsqty 4
Bucketsqty 2
Mopsqty 2
Cleaning clothsqty 12

Organization

Clipboardsqty 3
Ballpoint pensqty 12
Name stickersqty 40
Paper tapeqty 3

Tips

Plan one exercise mat per participant if the programme includes floor work. If mats are shared between sections, add at least two spare mats so late arrivals or damaged equipment do not disrupt the workshop.
Prepare equipment in section-sized groups instead of placing everything in one pile. Use storage crates for bands, balls, hoops and smaller items, and set out only what the next activity requires.
Allow two to three drinks per person during the first hour, then adjust for the workshop length and room temperature. Chill water in coolers before guests arrive and keep extra reusable cups at the drinks table.
Check the sound setup before participants enter: test the Bluetooth speaker, microphone, extension cords and power strips together. Keep the speaker and cables away from marked activity zones to prevent trips.
Bring cleaning supplies to the venue, not just the equipment. Waste bins, buckets, mops and cleaning cloths are useful after floor work, spilled drinks and shared equipment, so keep them accessible throughout the session.

Frequently asked questions

How many exercise mats do I need for a movement workshop?: Use one mat per participant for activities that happen on the floor. For a group of 20, prepare 20 mats plus two spare mats if storage space allows.
What drinks and serving supplies should I buy for a movement workshop?: Plan at least two to three drinks per person for the first hour, with extra water for longer or warm sessions. Provide one reusable cup per participant plus 10% spare cups, and use water jugs or thermos flasks for refills.
How early should I buy equipment for a movement workshop?: Check availability at least two weeks before the workshop, especially for exercise mats, resistance bands, a speaker and a wireless microphone. Complete the final shopping check after registrations close, when you know the participant count.
Do I need cleaning supplies for a movement workshop?: Yes, bring waste bins, buckets, mops and cleaning cloths on the day. Set them out before the workshop starts so spills and shared equipment can be dealt with immediately rather than after the room has emptied.

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