What to bring for a monument walk

A monument walk needs more than a printed route. You will need clear wayfinding, information for each stop, supplies for registration and enough equipment for the reception afterwards. Plan route materials for the full group, plus spares for weather or lost items. The quantities below help you shop for a walk with multiple guides, rest stops and a reception venue without leaving essential supplies until the last day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 30
High tablesqty 4
Tableclothsqty 6
Clothing rack

Equipment

Portable speaker
Wireless microphone
Extension cordsqty 3
Power stripsqty 3
Power banksqty 4
Flashlightsqty 6
Mobile phonesqty 4

Route supplies

Route arrowsqty 30
Conesqty 20
Barrier tapeqty 4
Route mapsqty 80
Info boardsqty 8
Route signqty 2
Waterproof document sleevesqty 20
Clipboardsqty 6
Markersqty 12
Pensqty 30
Notepadsqty 10
Name badgesqty 80
Wristbandsqty 80
Information leafletsqty 80
Portable route signsqty 6

Tableware

Reusable drinking glassesqty 100
Reusable coffee cupsqty 80
Reusable platesqty 80
Reusable cutleryqty 80
Serving plattersqty 10
Pouring jugsqty 8
Thermos flasksqty 6
Coolersqty 6
Coolersqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 8
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6
Bottle openersqty 4
Ice packsqty 24

Cleaning

Waste binsqty 6
Trash bag holdersqty 6
Bucketsqty 3
Spongesqty 6
Dishclothsqty 12
Hand broomsqty 2
Dustpan and brushqty 2
Mopsqty 2

Lighting

LED lampsqty 6
String lightsqty 4
Reflective vestsqty 12

Safety

First aid kitsqty 2
Hand sanitizerqty 6
Rain ponchosqty 20
Emergency blanketsqty 6
Umbrellasqty 8

Decorations

Welcome sign
Table décorqty 8

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea bags - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Still mineral water - 10 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Ice tea - 4 bottles
- Beer - 48 bottles
- Non-alcoholic beer - 24 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Non-alcoholic wine - 3 bottles
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Butter - 500 grams
- Young cheese - 2 kilos
- Brie - 1 kilo
- Hummus - 1 kilo
- Cream cheese - 500 grams
- Vegetarian spread - 500 gram
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 3 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Nut mix - 2 kilo
- Cookies - 6 packs
- Muesli bars - 80 pieces
- Raisins - 2 kilos
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Disinfectant wipes - 4 packs

Tips

Prepare one route map and information leaflet per participant, then add 10% extra for late registrations, damaged copies or visitors who join at the start.
Use one name badge and wristband per participant, plus at least 10 spare sets. Keep markers, pens, notepads and clipboards together at the registration point.
Bring route arrows, cones and barrier tape for every unclear turn or crossing. Pack waterproof document sleeves for maps and monument information if rain is possible.
For a walk lasting several hours, take at least one full bottle of water per person and chill the drinks before departure. Reusable drinking glasses should cover the reception group, with 10% extra.
Check power needs before the event: pack extension cords and power strips for the reception equipment, and provide one charged power bank for every guide or supervisor carrying a phone.

Frequently asked questions

What should I bring to a monument walk?: Bring route maps, arrows, portable route signs, monument information, name badges, wristbands, pens, clipboards and waterproof document sleeves. Also pack phones, power banks, flashlights and supplies for the reception, including reusable glasses, cups and plates.
How many route maps do I need for a monument walk?: Prepare one map per registered participant, one for each guide and supervisor, and 10% extra. For 40 participants and 4 team members, print at least 49 maps.
How much extra event stationery should I buy?: Buy around 10% extra name badges, wristbands, leaflets and maps, with at least 10 spare badge-and-wristband sets for a small group. Bring two markers and enough pens for every registration point, plus two or three spares.
When should I prepare the shopping for a monument walk?: Finish the main shopping at least 3 days before the walk. Chill drinks the day before, and pack route materials, charged power banks and waterproof documents no later than the evening before.

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