Five-Day Walk shopping list

A five-day walk needs more than food and water. You need supplies for marking routes, running registration, supporting walkers at care stations and keeping volunteers connected across the course. This shopping list covers practical equipment such as coolers, water dispensers, route arrows, barrier tape, clipboards and power supplies. Check quantities against your participant numbers, the number of care stations and the length of each day’s route before you buy.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Registration tablesqty 4
Aid station tablesqty 10
Folding chairsqty 30
High tablesqty 6
Waste binsqty 10
Clothes racksqty 2

Equipment

Coolersqty 8
Water dispensersqty 10
Coffee machinesqty 3
Kettlesqty 3
Extension cordsqty 8
Power stripsqty 6
Walkie-talkiesqty 12
Megaphonesqty 2
Phone chargersqty 6

Route supplies

Route arrowsqty 450
Barrier tapeqty 20
Conesqty 40
Route signsqty 35
Pole holdersqty 35
Cable tiesqty 500
Herringqty 100
Hammerqty 4
Route mapsqty 180
Clipboardsqty 12
Waterproof markersqty 24
Bib numbersqty 180
Wristbandsqty 900
Medal ribbonsqty 180

Safety

First aid kitsqty 4
Cooling packsqty 20
Safety vestsqty 25
Flashlightsqty 12
Emergency blanketsqty 20
Hand sanitizerqty 12

Tableware

Reusable cupsqty 250
Reusable platesqty 120
Reusable cutleryqty 180
Coffee mugsqty 80
Pitchersqty 12
Serving traysqty 8

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 10
Serving spoonsqty 8
Thermos flasksqty 10
Ice packsqty 30
Food containersqty 20
Aluminum foilqty 4
Cling filmqty 4

Decorations

Start/finish arch
Buntingqty 12
Event flagsqty 10
Balloonsqty 150
Tableclothsqty 14
Welcome Direction Signqty 2

Lighting

LED lampsqty 12
String lightsqty 6
Battery lanternsqty 8

Cleaning

Bucketsqty 6
Spongesqty 12
Dish brushesqty 6
Hand broomsqty 4
Floor squeegeesqty 3
Dustpan and brushqty 4

Catering

Groceries
- Spa Blue - 900 bottles
- Spa Rood - 120 bottles
- Isotonic sports drink - 450 bottles
- Cola - 30 bottles
- Cola Zero - 30 bottles
- Orange soda - 20 bottles
- Apple juice - 20 packs
- Orange juice - 20 cartons
- Coffee beans - 8 kilos
- Tea - 400 bags
- Sugar - 4 kilos
- Sweeteners - 2 boxes
- Milk - 40 liters
- Oat milk - 12 liters
- Butter - 8 packs
- Brown bread - 80 loaves
- White bread - 30 loaves
- Whole wheat buns - 450 pieces
- Cheese - 12 kilos
- Back ham - 8 kilo
- Chicken breast topping - 6 kilos
- Hummus - 5 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Cucumbers - 20 pieces
- Tomatoes - 12 kilos
- Lettuce - 15 heads
- Bananas - 900 pieces
- Apples - 750 pieces
- Oranges - 450 pieces
- Grapes - 30 kilo
- Muesli bars - 900 pieces
- Energy bars - 450 pieces
- Currant buns - 450 pieces
- Plain chips - 20 bags
- Paprika chips - 20 bags
- Savory snacks - 15 bags
- Cookies - 20 packs
- Nut mix - 15 kilo
- Raisins - 8 kilos
- Vegetable Soup - 25 liters
- Tomato Soup - 25 liter
- Bouillon cubes - 4 boxes
- Croutons - 10 bags
- Mustard - 4 bottles
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Olive oil - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Herb mix - 4 jars
- Ice cubes - 40 bags
- Sugar waffles - 450 pieces
- Ice pops - 450 pieces
- Napkins - 2500 pieces
- Paper towels - 20 rolls
- Paper towels - 20 rolls
- Toilet paper - 40 rolls
- Trash bags - 150 pieces
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfectant spray - 6 bottles
- Cleaning wipes - 12 packs
- Rubber gloves - 12 pairs
- Food storage containers - 100 pieces
- Diet Bread - 10 loaves
- Vegan toppings - 4 kilos

Tips

Prepare route supplies separately for each of the five days. Count the route arrows, signs, ribbons and cable ties needed for every section, then pack them in labelled boxes so volunteers do not sort materials at the start.
Plan one registration setup for the start area and separate equipment for care stations. Tables, chairs, clipboards, waterproof markers, bib numbers and wristbands are easy to overlook when shopping is focused mainly on refreshments.
Bring cooling and drinking equipment to every support point that needs it. Use coolers and water dispensers where walkers stop, and allow extra capacity for hot weather rather than buying only for the forecast average.
Check power requirements before the event week. Coffee machines, kettles and phone chargers may need extension cords and power strips; test the setup at least one day before the first walking day.
Pack route-marking tools in a waterproof field kit. Include the hammer, pole holders, cones, barrier tape and cable ties, and keep spare markers and route maps with the team responsible for checking signs each morning.

Frequently asked questions

What do I need for a five-day walk?: Plan for route marking, registration, refreshments, communication and participant identification. Core items include route arrows and signs, barrier tape, cones, route maps, tables, clipboards, bib numbers, wristbands, coolers, water dispensers and walkie-talkies.
How many route arrows do I need for a five-day walk?: There is no fixed number because it depends on the route length and number of junctions. Count every turn and route point for each of the five days, then add at least 10% spare arrows and signs for loss or damage.
When should I buy supplies for a five-day walk?: Buy reusable equipment and route supplies at least 2–3 weeks before the event. Finish the consumables order 3–5 days beforehand, after checking registrations, dietary requirements and the weather forecast.
What equipment is needed at the start and finish?: Allow space for registration tables, folding chairs, a registration desk, waste bins and the start and finish arch. Add power supplies, phone chargers, a megaphone and route maps, and test all equipment at least one day before opening.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.