What you need for a four-day walking event

A four-day walking event needs more than water and route maps. You need supplies for registration, route marking, volunteer coordination, lighting, power and crowd control across several days. Plan equipment for the start area, rest areas and every route section, with spares for items that can be lost, damaged or left behind. Use the prepared checklist to organise purchasing and collection before the first walking day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 12
Folding chairsqty 40
Beer tablesqty 6
Waste binsqty 10
Coat racksqty 2

Equipment

Laptopsqty 2
Tabletsqty 4
Mobile phonesqty 8
Power banksqty 8
Walkie-talkiesqty 10
Mobile speakersqty 2
Extension cordsqty 6
Power stripsqty 6
Cable reelsqty 3

Lighting

LED lampsqty 8
String lightsqty 6

Route supplies

Route arrowsqty 180
Kilometer markersqty 60
Route mapsqty 500
Crowd control barriersqty 20
Traffic conesqty 30
Reflective vestsqty 25
Conesqty 30

Registration

Bib numbersqty 500
Bib holdersqty 500
Wristbandsqty 500
Medal cardsqty 500
Clipboardsqty 12
Ballpoint pensqty 40
Markersqty 12
Name stickersqty 600
Storage cratesqty 20

Tableware

Reusable cupsqty 600
Platesqty 300
Forksqty 300
Knivesqty 300
Spoonsqty 150
Coffee cupsqty 100
Serving spoonsqty 12

Kitchen

Coolersqty 8
Water jerry cansqty 12
Thermos flasksqty 12
Coffee machinesqty 4
Kettlesqty 4
Cutting boardsqty 6
Bread knivesqty 6
Serving plattersqty 20
Ice packsqty 40

Sports equipment

Medal ribbonsqty 500
Commemorative medalsqty 500

Safety

First aid kitsqty 4
Emergency blanketsqty 20
Flashlightsqty 10
Batteriesqty 40

Decorations

Buntingqty 12
Flagsqty 20
Balloonsqty 200
Tableclothsqty 16

Cleaning

Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 6
Cleaning clothsqty 30
Washing-up basinsqty 12

Catering

Groceries
- Spa Blauw - 600 bottles
- Spa Rood - 120 bottles
- Cola - 60 bottles
- Cola Zero - 60 bottles
- Sinas - 48 bottles
- Iced tea - 48 bottles
- Apple juice - 30 packs
- Orange juice - 30 cartons
- Lemonade syrup - 12 bottles
- Coffee - 12 packs
- Decaf coffee - 4 packs
- Tea - 12 boxes
- Sugar - 8 packs
- Sweetener - 4 boxes
- Milk - 40 liters
- Oat milk - 12 liters
- Lemons - 8 kilograms
- Apples - 35 kilogram
- Bananas - 25 kilograms
- Oranges - 20 kilograms
- Grapes - 15 kilograms
- Cucumbers - 12 kilograms
- Cherry tomatoes - 10 kilograms
- Whole wheat bread - 30 loaves
- White rolls - 300 pieces
- Wholemeal buns - 300 pieces
- Currant buns - 300 pieces
- Cheese - 15 kilograms
- Back ham - 12 kilograms
- Chicken breast topping - 10 kilograms
- Hummus - 8 kilograms
- Peanut butter - 6 jars
- Jam - 6 jars
- Butter - 6 kilograms
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Paprika chips - 20 bags
- Plain chips - 20 bags
- Snacks - 12 bags
- Muesli bars - 600 pieces
- Energy bars - 300 pieces
- Raisins - 10 kilograms
- Unsalted nuts - 8 kilograms
- Cookies - 20 packs
- Gluten-free crackers - 8 packs
- Gluten-free sandwiches - 40 pieces
- Vegan toppings - 8 kilograms
- Vegan rolls - 40 pieces
- Sugar-free lemonade - 6 bottles
- Yogurt - 12 kilograms
- Muesli - 6 kilograms
- Ice cubes - 40 kilogram
- Napkins - 2000 pieces
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Trash bags - 150 pieces
- Hand soap - 12 bottles
- Hand sanitizer - 12 bottles
- Dish soap - 6 bottles
- Cleaning spray - 6 bottles
- Sponges - 24 pieces
- Toilet Freshener - 8 pieces
- Aluminum foil - 6 rolls
- Cling film - 6 rolls
- Baking paper - 4 rolls
- Plastic gloves - 500 pieces
- Paper bags - 1000 pieces
- Coffee filters - 500 pieces
- Stir sticks - 1000 pieces
- Skewers - 500 pieces
- Bandages - 200 pieces
- Gauze pads - 50 pieces
- Disinfectant wipes - 100 pieces
- Drawing tweezers - 10 pieces
- Sunscreen spray - 12 bottles
- Mosquito spray - 8 bottles

Tips

Buy or collect route arrows, kilometre markers and route maps early enough to complete a full route check before the event. Count signs by route section and keep a reserve for replacements.
Prepare registration supplies in separate sets for each day: bib numbers, bib holders, wristbands, medal cards, clipboards and ballpoint pens. Keep extra pens and blank materials at the registration desk.
Charge laptops, tablets, mobile phones and walkie-talkies before each event day, then keep power banks available for volunteers working away from the start area. Test extension cords, power strips and cable reels before setup.
Provide reflective vests, traffic cones, crowd control barriers and cones for route and traffic teams. Store them by deployment point so volunteers are not searching for safety equipment during opening.
Check lighting and shelter before the first day, especially if setup starts early or finishes late. Party tents, LED lamps, folding tables, chairs, waste bins and coat racks should be assigned to a specific area rather than left in one central pile.

Frequently asked questions

What supplies do I need for a four-day walking event?: You need supplies for registration, route marking, volunteer communication, power, lighting, shelter, furniture, waste collection and crowd control. The checklist includes 65 items, so review it by area and prepare separate equipment sets for the start, rest areas and routes.
How many route signs should I buy for a four-day walk?: Count the route arrows, kilometre markers and other signs needed for each day and each route section, then add a replacement reserve. Complete a route check before the event so the final quantity reflects actual junctions, turns and crossing points.
How early should I prepare the registration materials?: Assemble bib numbers, bib holders, wristbands, medal cards, clipboards and pens before the volunteer briefing. Aim to have each day’s registration set ready at least 24 hours before opening so missing materials can still be replaced.
How many power banks and radios are needed for volunteers?: Provide one charged communication device or walkie-talkie for each volunteer role that must coordinate away from the start area, plus power banks for mobile phones and tablets. Test every device before day one and recharge equipment at the end of all four days.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.