What to bring for a harbor tour

A harbor tour needs more than drinks and sandwiches. Pack the catering, reusable tableware, coolers and thermos flasks so food stays organised from the starting point to the boat. You will also need route maps, name badges and printed participant lists for check-in. Weather and safety items are easy to forget, especially rain ponchos, flashlights and emergency blankets, so prepare them before departure day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding tablesqty 4
Folding chairsqty 6

Tableware

Reusable drinking glassesqty 50
Reusable coffee cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50
Serving plattersqty 8
Serving spoonsqty 8

Kitchen

Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Kitchen knivesqty 3
Food containersqty 8
Aluminum foilqty 2

Equipment

Extension cordsqty 3
Power stripsqty 3
Mobile phone chargersqty 3
Portable megaphone
Flashlightsqty 4
Power banksqty 3

Safety

First aid kit
Emergency blanketsqty 4
Reflective vestsqty 6
Rain ponchosqty 45

Paper goods

Route mapsqty 50
Participant listsqty 5
Name badgesqty 50
Ballpoint pensqty 10
Clipboardsqty 4

Cleaning

Waste binsqty 4
Dustpans and brushesqty 2

Catering

Groceries
- Still water - 48 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Non-alcoholic beer - 24 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 5 liters
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Lemon slices - 4 lemons
- Coffee biscuits - 4 packs
- Baguettes - 12 pieces
- Multigrain loaves - 8 loaves
- Butter - 1 kilo
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Back ham - 1.5 kilos
- Smoked chicken breast - 1,5 kilo
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 6 heads
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted peanuts - 3 bags
- Raw vegetables - 3 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Mayonnaise - 1 bottle
- Mustard - 2 jars
- Ketchup - 1 bottle
- Pepper - 1 grinder
- Salt - 1 pack
- Napkins - 200 pieces
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Sponges - 6 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Cling film - 2 rolls
- Diet bread - 3 loaves
- Vegan toppings - 1 kilo

Tips

Plan around two to three drinks per person for the first hour, then add extra water for the rest of the sailing time. Chill the drinks before loading the coolers.
Prepare at least one sandwich or equivalent portion per registered passenger, plus separate labelled meals for dietary requirements. Pack them in food containers rather than loose bags.
Bring one reusable glass, plate and set of cutlery per passenger, with a small spare supply of about 10% for replacements. Add serving platters and serving spoons for shared catering.
Print the participant list, route maps and name badges at least one day ahead. Keep the list and pens on clipboards at the reception table so attendance can be recorded quickly.
Pack safety and power equipment before leaving for the departure point: a first aid kit, rain ponchos, reflective vests, flashlights, power banks and chargers. Check these items again with the weather forecast on the morning of the tour.

Frequently asked questions

What food should I buy for a harbor tour?: Buy one sandwich or equivalent meal per registered passenger, plus separate meals for every declared dietary requirement. Add around 10% extra portions if registrations may change on the final day.
How many drinks do I need for a boat tour?: Allow two to three drinks per person for the first hour, including water, and add enough for the remaining sailing time. Chill them for at least 4 hours before departure so the coolers are ready to load.
What should I bring for harbor tour check-in?: Bring the printed participant list, route maps, name badges, ballpoint pens and clipboards. Print the documents at least 1 day before departure and keep a spare copy of the attendance list.
What safety items are needed for a harbor tour?: Pack a first aid kit, emergency blankets, reflective vests, rain ponchos and flashlights. Check the weather forecast on the morning of the tour and take enough ponchos for every passenger if rain is expected.

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