What to Buy for an Anniversary Rally

An anniversary rally needs more than cars, drivers and a route. You will need printed materials for registration and navigation, clearly marked checkpoints, supplies for team packages, and equipment for both the start and finish. Plan quantities around your number of teams, then add a small reserve for late registrations, damaged paperwork and missing pens. Buy route and safety items early; waterproof markers, reflective vests, first aid kits and route signs are easy to overlook when you focus on food and prizes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Registration desk

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Power banksqty 4

Paper goods

Route bookletsqty 30
Rally cardsqty 30
Participant listsqty 4
Bib numbersqty 30
Pensqty 50
Clipboardsqty 12
Markersqty 12
Envelopesqty 30
Name stickersqty 60
Route card holdersqty 30

Route

Route arrowsqty 40
Traffic conesqty 20
Marker tapeqty 4
Waterproof markersqty 12
Stopwatchesqty 6
Reflective vestsqty 12

Safety

First aid kitsqty 2
Flashlightsqty 6
Safety blanketsqty 2

Decorations

Buntingqty 6
Anniversary balloonsqty 100
Balloon weightsqty 6
Prize tablecloth

Lighting

String lightsqty 4

Tableware

Reusable platesqty 60
Reusable bowlsqty 60
Reusable glassesqty 80
Coffee cupsqty 60
Cutlery setsqty 60

Kitchen

Coffee machinesqty 2
Hot drink urnsqty 4
Serving traysqty 8
Serving spoonsqty 8
Cutting boardsqty 3
Bread knivesqty 3
Washing-up bowlsqty 3

Cleaning

Waste binsqty 6
Broom setsqty 2
Mopsqty 2

Catering

Groceries
- Mini rolls - 120 pieces
- White rolls - 60 pieces
- Multigrain rolls - 60 pieces
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Cream cheese - 1 kilogram
- Hummus - 1 kilogram
- Smoked salmon - 1 kilogram
- Butter - 500 grams
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Peanuts - 2 kilograms
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 6 crates
- Spa Rood - 2 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Rosé wine - 8 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 20 kilograms
- Lemons - 3 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 200 pieces
- Straws - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Tips

Prepare one route booklet, rally card and team package envelope for every team, plus 10% extra. Pack bib numbers, name stickers, pens and any checkpoint instructions together before registration day.
Allow one registration desk, clipboard and pen for every 50 teams. Keep the participant list, spare bib numbers and markers at the desk so late changes do not delay the start.
For each checkpoint, prepare visible route arrows, marker tape or cones, one waterproof marker and a stopwatch. Bring extra arrows and tape because signs can be moved or damaged on the route.
Provide at least one reflective vest for every checkpoint worker and keep a first aid kit, flashlight and safety blanket at both the start and finish. Add power banks before the event rather than relying on access to outlets.
Order catering and drinks for the confirmed headcount, then add 10% for staff, drivers and last-minute changes. Chill drinks before setup and bring coolers so they remain cold during registration and the finish.

Frequently asked questions

What do I need to buy for an anniversary rally?: Plan for route booklets, rally cards, bib numbers, envelopes, pens, clipboards and participant lists, plus route arrows, cones, marker tape and waterproof markers. You also need registration furniture, coolers, power supplies, safety equipment and start-and-finish seating.
How many rally booklets and bib numbers should I order?: Order one booklet and one bib number for each registered team, then add 10% spare copies. For example, 20 teams means 22 booklets and 22 bib numbers, before allowing for replacement copies.
How much extra food and drink should I buy for a rally?: Use the confirmed participant and staff count as your base and add 10% for late changes. Chill drinks before registration and keep them in coolers; do not leave all beverages at the finish if teams will be on the route for several hours.
When should I buy route signs and safety supplies?: Buy route arrows, cones, tape, reflective vests and first aid supplies at least one week before the rally. Test the route in advance and check every sign and safety item again during the final setup.

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