What you need for a breathing workshop

A breathing workshop needs more than yoga mats. Participants also need comfortable support, clear timing, water, and a calm room that is easy to navigate. Prepare the registration table before anyone arrives, and have coffee, tea, drinks, and light snacks ready for the break. This shopping list covers the practical supplies for a session with seated and lying exercises, including items that are easy to forget until setup has already started.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Yoga matsqty 30
Meditation cushionsqty 30
Blanketsqty 30
Chairsqty 8
Tablesqty 4
Coat racksqty 2

Equipment

Portable speaker
Tablet
Digital timersqty 2
Extension cordsqty 2
Power stripsqty 2

Lighting

Battery lampsqty 4

Tableware

Reusable cupsqty 35
Coffee mugsqty 30
Water carafesqty 4
Serving plattersqty 6

Kitchen

Thermos flasksqty 3
Kettlesqty 2
Cutting boardsqty 2
Bread knivesqty 2
Serving utensilsqty 6

Decorations

Welcome sign
Room signsqty 4

Materials

Name badgesqty 35
Clipboardsqty 30
Ballpoint pensqty 35
Printed programsqty 35
Notepadsqty 30

Cleaning

Bucketsqty 2
Mopsqty 2
Hand broomsqty 2
Microfiber clothsqty 8

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Oat milk - 4 liters
- Semi-skimmed milk - 2 liter
- Sugar - 1 pack
- Honey - 1 jar
- Still mineral water - 12 bottles
- Sparkling mineral water - 6 bottles
- Apple juice - 3 liters
- Lemons - 8 pieces
- Apples - 30 pieces
- Bananas - 24 pieces
- Grapes - 3 kilos
- Dates - 2 packs
- Plain rice cakes - 5 packs
- Whole grain crackers - 5 packs
- Hummus - 6 tubs
- Vegetable spread - 4 tubs
- Young cheese - 1,5 kilo
- Vegan cheese - 500 grams
- Cucumbers - 6 pieces
- Carrots - 2 kilo
- Cherry tomatoes - 1.5 kilos
- Unsalted nuts - 1 kilo
- Cereal bars - 35 pieces
- Dark chocolate - 4 bars
- Napkins - 2 packs
- Paper towels - 4 rolls
- Kitchen paper - 3 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Toilet paper - 3 packs
- Hand soap - 2 bottles
- Tissues - 6 boxes

Tips

Plan one yoga mat and one meditation cushion per participant, plus a few blankets for people who get cold during longer breathing exercises. Keep extra seating available for anyone who cannot comfortably sit on the floor.
Prepare at least one water carafe for every 8 to 10 participants and enough reusable cups for everyone to have one. For a short workshop, allow two cups of coffee or tea per person during the break, with extra hot water available.
Bring a portable speaker, digital timers, and charged battery lamps before the workshop starts. Test the speaker and timers during setup, and pack extension cords and power strips only if the room has limited outlets.
Set aside one name badge, a pen, and a printed program for every participant, plus at least 10% extra. Clipboards are useful at registration when people need to confirm details or add dietary requirements.
Buy or pack simple break snacks that can be served without preparation at the table, and bring serving platters and utensils. Check dietary requirements before shopping so suitable alternatives are available rather than added at the last minute.

Frequently asked questions

What should I bring to a breathing workshop?: Bring one yoga mat and, if available, a meditation cushion and blanket for each participant. Also prepare water, reusable cups, break drinks, light snacks, a portable speaker, timers, name badges, and printed programs.
How many yoga mats do I need for a breathing workshop?: Plan one yoga mat per participant, with 10% extra if space allows. For 20 participants, that means 22 mats so a damaged or forgotten mat does not disrupt the session.
How much coffee and tea should I buy for a workshop?: Allow about two cups of coffee or tea per participant for a single break, plus 10% extra. For 20 people, prepare roughly 44 servings and keep water available throughout the workshop.
When should I prepare the breathing workshop supplies?: Check the shopping list at least 3 to 5 days before the workshop and buy drinks, snacks, and stationery before the final day. Set out mats, cushions, badges, programs, and tested equipment at least 60 minutes before participants arrive.

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