Beer festival shopping list

A beer festival needs more than kegs and tasting glasses. You’ll need a reliable way to keep every beer cold, serve small samples, take payments and feed guests without slowing down the queues. This shopping list covers the equipment, tableware, kitchen supplies and site essentials to arrange before delivery day. Check quantities against your guest count, serving format and the number of breweries pouring.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Beer tablesqty 8
Foldable tablesqty 6
Folding chairsqty 40
Bar stoolsqty 12
Barsqty 3
Crate benchesqty 6

Tableware

Sample glassesqty 150
Water glassesqty 80
Platesqty 120
Forksqty 120
Knivesqty 120
Pliersqty 10
Serving plattersqty 12

Equipment

Beer tapsqty 4
Tap coolersqty 2
Beer keg couplingsqty 6
CO2 cylindersqty 3
Refrigeratorsqty 4
Coolersqty 6
Payment terminalsqty 3
Cash boxesqty 2
Extension cordsqty 6
Power stripsqty 6
Flashlightsqty 6

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Food coolerqty 2
Food warmersqty 4
Serving tongsqty 8

Decorations

Beer festival bannersqty 4
Buntingqty 12
Beer menu boardsqty 6
Chalkboardsqty 8
Table décorqty 12

Lighting

String lightsqty 8
LED lightsqty 10

Cleaning

Waste binsqty 10
Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Dustpan and brushqty 3
Spongesqty 12
Dish brushesqty 4
Hand soap dispensersqty 6
Towel dispensersqty 4
Toilet brushesqty 4

Safety

First aid kitsqty 2
Flashlightsqty 4
Non-slip matsqty 8
Cable matsqty 8

Paper goods

Beer tokensqty 300
Beer cardsqty 30
Signage boardsqty 12
Wristbandsqty 150
Pen setsqty 4
Receipt rollsqty 8

Catering

Groceries
- Pilsener - 30 liter
- Weizen beer - 15 liters
- IPA - 15 liters
- Tripel - 10 liters
- Double - 8 liters
- Blond beer - 8 liters
- Saison - 6 liters
- Stout - 6 liters
- Alcohol-free beer - 8 liters
- Radler - 6 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Bitter lemon - 6 liter
- Ginger ale - 6 liters
- Sparkling water - 24 liters
- Still water - 24 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Coffee - 2 packs
- Tea - 1 box
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Ice cubes - 15 kilos
- Baguettes - 12 pieces
- Mini hamburgers - 150 pieces
- Mini sausages - 150 pieces
- Vegetarian burgers - 50 pieces
- Vegan sausages - 40 pieces
- Burger buns - 160 pieces
- Mini wraps - 100 pieces
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Brie - 1 kilo
- Dry sausage - 2 kilos
- Bitterballen - 300 pieces
- Vlammetjes - 200 pieces
- Falafel - 150 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Peanuts - 3 kilos
- Cashews - 2 kilo
- Olives - 2 kilos
- Pickles - 2 kilo
- Cherry tomatoes - 3 kilos
- Cucumbers - 10 pieces
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Sambal - 2 jars
- Salt - 1 pack
- Black pepper - 1 pack
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Olive oil - 2 liters
- Butter - 1 kilo
- Arugula - 1 kilo
- Lettuce - 10 heads
- Onions - 3 kilos
- Tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Napkins - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Disposable water cups - 300 pieces
- Paper snack trays - 300 pieces
- Wooden skewers - 500 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Paper towels - 8 packs

Tips

Plan at least one sample glass per guest if you are serving several beers in a single session; add spares for breakage and late arrivals. Provide separate water glasses so guests can rinse between tastings.
Arrange cooling before the beer arrives. For kegs, confirm that the tap coolers, keg couplings and CO2 cylinders match the brewery equipment at least one week before the festival.
Set up one payment terminal or cash point for each busy serving area, plus a backup payment method. Test the terminals with the actual power strips and extension cords before opening.
Keep food preparation separate from beer service. Buy enough plates, forks, knives and serving platters for the expected food turnover, and use the food cooler for perishable ingredients rather than beer.
Prepare for changing weather and low light. Party tents, seating, flashlights and protected power connections should be ready before guests arrive, not collected during the first serving hour.

Frequently asked questions

How many tasting glasses do I need for a beer festival?: Start with one sample glass per guest, then add 10–15% spare glasses for breakage, loss and replacements. If guests keep their glass throughout the event, base the total on your highest expected attendance rather than the number of registrations received early.
How much cooling equipment do I need for a beer festival?: You need enough refrigerator or cooler space to keep the full first service period cold, plus room for incoming deliveries. Confirm the required capacity and connections with each brewery at least 7 days before delivery, especially when using kegs and tap coolers.
When should I buy food and disposable serving supplies?: Buy shelf-stable supplies such as plates, cutlery and napkins 3–7 days before the festival. Pick up chilled and perishable food on the day before or the day of the event, and keep it in a food cooler until preparation.
How many payment terminals should I bring to a beer festival?: Plan one working payment terminal for each separate queue or bar area, plus at least one backup terminal if attendance is high. Test every terminal, charger, power strip and extension cord no later than the day before the festival.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.