What to Buy for an Anniversary Fair

An anniversary fair needs more than food and decorations. You will need supplies for serving guests, running games, managing queues, handling payments and keeping the site safe and tidy. This shopping list covers practical items such as reusable tableware, chilled drinks, tables, seating, power equipment and waste bins. Check quantities against your expected guest count, then confirm deliveries before shopping day so rented attractions and catering do not arrive before the site is ready.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 80
Bar stoolsqty 12
Stoolsqty 20
Buffet tablesqty 4
Waste binsqty 8
Bollardsqty 12
Crowd barriersqty 10

Tableware

Reusable platesqty 180
Reusable bowlsqty 80
Water glassesqty 220
Wine glassesqty 100
Coffee cupsqty 100
Knivesqty 180
Forksqty 180
Spoonsqty 120
Serving spoonsqty 12

Equipment

Coffee machinesqty 2
Kettlesqty 2
Refrigeratorsqty 2
Coolersqty 6
Party speakersqty 2
Microphone
Extension cordsqty 8
Power stripsqty 8
Cable traysqty 20
Cash box
Card machine
Power banksqty 4

Decorations

Balloonsqty 300
Balloon archqty 2
Buntingqty 12
Anniversary bannerqty 2
Tableclothsqty 16
Table decorationsqty 16
Photo backdrop
Photo propsqty 20
Entrance sign
Wayfinding signsqty 8

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 8
Emergency lightingqty 4

Game materials

Ring toss setsqty 2
Tin can toss setsqty 2
Sjoelbaksqty 2
Kop van Jut game
Tug-of-war ropesqty 2
Hoopsqty 12
Ballsqty 20
Conesqty 24
Scoreboardsqty 6
Stamp cardsqty 200
Game tokensqty 500
Trophiesqty 100

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 8
Small bowlsqty 20
Thermos flasksqty 6
Ice cube traysqty 6
Bottle openersqty 4
Measuring cupsqty 2

Cleaning

Cleaning cartsqty 2
Bucketsqty 6
Mopsqty 6
Broom setsqty 4
Dustpan and brushqty 4
Microfiber clothsqty 24
Hand soap dispensersqty 6
Towel dispensersqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Safety vestsqty 10
Flashlightsqty 6

Catering

Groceries
- Cola - 24 liters
- Cola Zero - 12 liters
- Orange Soda - 12 liter
- Iced tea - 12 liters
- Apple juice - 8 liters
- Orange juice - 8 liters
- Spa Blauw - 36 liters
- Spa Rood - 12 liters
- Beer - 240 bottles
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Prosecco - 6 bottles
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Lemons - 2 kilos
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini rolls - 180 pieces
- Mini croissants - 120 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Ham - 2 kilos
- Chicken breast - 2 kilos
- Hummus - 1.5 kilos
- Cucumbers - 2 kilos
- Cherry tomatoes - 2 kilos
- Lettuce - 6 heads
- Grapes - 5 kilos
- Apples - 6 kilos
- Bananas - 4 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Popcorn - 5 kilos
- Cotton candy mix - 3 kilos
- Poffertjes - 400 pieces
- Mini pancake mix - 8 kilos
- Icing sugar - 2 kilos
- Pancake syrup - 3 bottles
- Vanilla sugar - 4 sachets
- Satay sauce - 3 kilos
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Sweet and sour sauce - 1 liter
- Chicken skewers - 150 pieces
- Vegetarian skewers - 50 pieces
- Mini Frikandellen - 150 pieces
- Vegetarian snacks - 50 pieces
- Snack rolls - 200 pieces
- Tomato soup - 12 liters
- Vegetable stock - 6 liters
- Croutons - 1 kilo
- Cake - 6 pieces
- Mini muffins - 150 pieces
- Cookies - 5 kilos
- Chocolate bars - 100 pieces
- Candy bags - 150 pieces
- Napkins - 500 pieces
- Paper snack trays - 300 pieces
- Wooden satay skewers - 500 pieces
- Straws - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dishwasher tablets - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Toilet cleaner - 3 bottles
- Hand soap - 6 bottles
- Hand gel - 4 bottles
- Paper towels - 12 packs
- Diet biscuits - 4 packs
- Gluten-free rolls - 20 pieces
- Vegan toppings - 1 kilo

Tips

Plan at least one drinking glass per guest plus 10% spare, and add enough reusable plates, bowls, knives, forks and spoons for the busiest serving period. If washing up is not available, increase the quantity to cover each meal or serving round.
For drinks, chill two to three servings per person for the first hour, then keep backup stock in refrigerators or coolers. Arrange ice and cold storage before the event rather than relying on last-minute supermarket space.
Count seating from your programme and guest registrations, not from the site capacity alone. Keep a separate set of folding chairs, stools and bar stools for volunteers, catering staff and guests who cannot stand in queues.
Test every coffee machine, kettle, microphone and speaker with the extension cords, power strips and cable trays at least 24 hours before opening. Use cable trays wherever guests cross a power route, and keep spare leads available.
Prepare one clearly marked payment point with the cash box and card machine, then sort game prizes before guests arrive. Keep waste bins at the entrance, food area and activity zones so rubbish does not collect around the attractions.

Frequently asked questions

How many glasses and plates do I need for an anniversary fair?: Start with one glass and one plate per expected guest, then add 10% spare. If guests will eat in separate serving rounds and there is no washing-up point, plan a fresh set for each round.
How much food and drink should I buy for an anniversary fair?: Use the confirmed registration count as your base and add 10% for late arrivals and volunteers. For drinks, allow two to three servings per person during the first hour, with extra water available throughout the day.
When should I buy or hire equipment for an anniversary fair?: Confirm attractions, catering, furniture and power equipment at least 2–4 weeks before the fair. Recheck deliveries and test electrical equipment 24 hours before opening.
What do people forget for an anniversary fair?: Commonly missed items are cable trays, extension cords, spare tableware, waste bins, payment equipment and supplies for dietary requirements. Check these at least one week before the event, then do a final stock check the day before.

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