Winter Market shopping list

A winter market needs more than products for the stalls. You also need supplies for hot drinks, food service, payments, lighting, signage and weather protection. Buy non-perishable items first, then order fresh produce close to the event so it stays in good condition. Check power access before buying or transporting equipment, and keep a small reserve of batteries, cups, labels and cleaning supplies for the final hours.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 12
Foldable tablesqty 8
Chairsqty 80
Bar stoolsqty 12
High tablesqty 8
Clothes racksqty 8
Plastic containersqty 20
Bollardsqty 12
Barrier tapeqty 8
Coat racksqty 4
Storage racksqty 6

Equipment

Payment terminalsqty 3
Cash boxesqty 3
Extension cordsqty 8
Power stripsqty 8
Kettlesqty 3
Coffee machinesqty 2
Hot drink urnsqty 6
Coolersqty 4
Food warmersqty 4
Thermos bottlesqty 6
Table scalesqty 2
Spare chargersqty 6
Power banksqty 6
Walkie-talkiesqty 6
Cable reelsqty 4

Lighting

String lightsqty 12
LED lanternsqty 12
LED lightsqty 12
Batteriesqty 48
Lighting Cablesqty 8
Cable tiesqty 100
Spare flashlightsqty 12

Decorations

Christmas treesqty 4
Christmas baublesqty 80
Christmas garlandsqty 12
Christmas wreathsqty 6
Artificial snow blanketsqty 8
Table runnersqty 20
Buntingqty 8
Decorative starsqty 12
Christmas figuresqty 8
Adhesive hooksqty 40
Chalkboardsqty 12
Chalk markersqty 12
Table numbersqty 20
Welcome sign
Route arrowsqty 12
Price listsqty 24
Information boardsqty 6

Tableware

Mugsqty 100
Glassesqty 100
Platesqty 100
Bowlsqty 40
Cutlery setsqty 100
Serving spoonsqty 12
Serving traysqty 12
Bowlsqty 20
Coffee spoonsqty 40
Dessert platesqty 60
Soup bowlsqty 60
Soup spoonsqty 6

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Measuring cupsqty 4
Mixing bowlsqty 6
Pliersqty 8
Oven mittsqty 6
Aluminum foilqty 4
Cling filmqty 4
Cutting board matsqty 6
Large potsqty 6
Baking traysqty 4
Frying pansqty 4
Spatulasqty 8
Measuring spoonsqty 4
Storage binsqty 24
Kitchen apronsqty 8

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 4
Cleaning cartsqty 2
Microfiber clothsqty 30
Hand soap dispensersqty 4
Towel dispensersqty 4
Paper towelsqty 12
Floor squeegeesqty 2
Dustpan and brushqty 4
Litter pickersqty 4

Catering

Groceries
- Coffee beans - 3 kilo
- Tea bags - 300 pieces
- Black tea - 100 tea bags
- Herbal tea - 100 bags
- Hot chocolate powder - 5 kilo
- Whipped cream - 30 spray cans
- Marshmallows - 3 kilos
- Sugar - 4 kilos
- Sugar substitutes - 500 pieces
- Milk - 20 liters
- Oat milk - 8 liters
- Cinnamon - 250 gram
- Star anise - 100 gram
- Mulled wine - 30 liters
- Non-alcoholic mulled wine - 10 liters
- Apple juice - 15 liters
- Orange juice - 10 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Bitter lemon - 6 liter
- Spa Blauw - 24 liter
- Spa Rood - 12 liters
- Beer - 120 cans
- Alcohol-free beer - 24 cans
- Chai latte powder - 2 kilos
- Lemons - 3 kilos
- Oranges - 5 kilos
- Apples - 8 kilos
- Grapes - 4 kilos
- Mandarins - 6 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Mixed nuts - 5 kilo
- Popcorn - 4 kilo
- Christmas wreath cookies - 8 kilos
- Spiced biscuits - 6 kilos
- Spiced cookies - 5 kilo
- Cinnamon sticks - 3 kilos
- Mini waffles - 300 pieces
- Pancakes - 250 pieces
- Pancake mix - 8 kilos
- Eggs - 120 pieces
- Wheat flour - 5 kilos
- Butter - 3 kilos
- Icing sugar - 2 kilos
- Syrup - 6 bottles
- Apple filling - 6 kilo
- Raisins - 2 kilos
- Sandwich rolls - 250 pieces
- Rolls - 150 pieces
- Vegetarian smoked sausage - 40 pieces
- Smoked sausage - 80 pieces
- Pea soup - 35 liters
- Tomato soup - 15 liters
- Vegetable bouillon - 2 kilo
- Mustard - 6 bottles
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Pickles - 4 jars
- Fried onions - 2 kilo
- Hummus - 4 kilos
- Young cheese - 5 kilos
- Brie - 3 kilo
- Cream cheese - 2 kilo
- Hummus vegetables - 6 kilos
- Cucumbers - 4 kilos
- Tomatoes - 5 kilos
- Arugula - 1 kilo
- Christmas stollen - 20 pieces
- Raisin bread - 15 pieces
- Gluten-free rolls - 20 pieces
- Vegan sandwiches - 30 pieces
- Olive oil - 2 liters
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Napkins - 1000 pieces
- Paper cups - 600 pieces
- Paper snack trays - 500 pieces
- Paper plates - 500 pieces
- Wooden stirrers - 600 pieces
- Wooden forks - 500 pieces
- Wooden spoons - 500 pieces
- Coffee filters - 300 pieces
- Tea filters - 200 pieces
- Baking paper - 6 rolls
- Resealable bags - 200 pieces
- Freezer bags - 100 pieces
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 liters
- All-purpose cleaner - 4 liters
- Disinfectant spray - 4 bottles
- Hand soap - 4 liters
- Hand sanitizer - 4 liters
- Sponges - 20 pieces
- Rubber gloves - 12 pairs
Water jugsqty 8
Milk jugsqty 8
Sugar bowlsqty 8
Cooling matsqty 12
Food containersqty 24
Label holdersqty 24
Diet labelsqty 100
Serving tongsqty 12
Drink dispensersqty 6
Ice cube traysqty 6
Bottle openersqty 6
Thermometerqty 4

Tips

Plan hot drinks for the busiest hour, not the average hour. As a starting point, allow 2–3 servings per visitor during that hour and keep extra thermos bottles ready for refills.
Check every stall’s power requirement at least 7 days before the market. Count kettles, coffee machines, hot drink urns and food warmers separately, then bring enough extension cords and power strips for the planned layout.
Prepare signage and price lists at least 2 days before opening. Print one copy for each market table, plus 10–15% extra in case signs get damaged or a price changes.
Pack lighting as a complete kit rather than loose items. For every string of lights or LED lantern, check the batteries, extension cords and mounting supplies the day before setup.
Separate non-perishable shopping from fresh produce. Buy shelf-stable drinks, decorations, containers and serving supplies 1–2 weeks ahead; collect fresh food 1 day before the market and store it in coolers until service.

Frequently asked questions

What do I need for a winter market shopping list?: Plan supplies for stalls, hot drinks, food service, payments, lighting, decorations and weather protection. Include tables, containers, payment terminals or cash boxes, extension cords, power strips, kettles, coffee machines, coolers, food warmers, signs and price lists.
How much hot drink supplies do I need for a winter market?: Estimate 2–3 hot drinks per visitor during the busiest hour, then add a 10% reserve. Prepare enough cups, lids, tea or coffee, milk, sugar and serving space for that peak period rather than using the daily average.
When should I buy supplies for a winter market?: Buy non-perishable items and decorations 1–2 weeks before the event. Order or collect fresh produce 1 day before opening, and check batteries, power equipment and payment devices at least 24 hours beforehand.
How many signs and price lists should I print?: Print one set for every market table, food or drink point and entrance information area. Add 10–15% extra copies, so a market with 20 display points needs at least 22–23 sets.

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