Winter Market shopping list

A Winter Market needs more than products for sale. You also need enough stalls, tables, lighting, hot-drink equipment, power supplies and waste bins to keep the market running safely. Use this list alongside your stall layout and guest numbers, then check quantities before shopping. Refrigerated items should be bought as close to opening time as possible, while printed price lists, batteries and cable covers are easy to forget until setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 14
Folding chairsqty 60
High tablesqty 6
Checkout tablesqty 2
Dressing tablesqty 2
Storage racksqty 4
Waste binsqty 8
Clothes racksqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 6
Soup kettlesqty 2
Coolersqty 6
Extension cordsqty 8
Power stripsqty 6
Cash boxesqty 2
Price listsqty 12
Walkie-talkiesqty 6

Lighting

String lightsqty 12
LED lampsqty 20
Lanternsqty 12
Light standsqty 4
Batteriesqty 40
Cable matsqty 8
Flashlightsqty 4
Spare bulbsqty 10

Decorations

Christmas treesqty 4
Christmas baublesqty 80
Garlandsqty 12
Christmas wreathsqty 6
Christmas flagsqty 8
Tableclothsqty 18
Menu boardsqty 8
Directional signsqty 10
Wooden cratesqty 12
Artificial snow blanketsqty 6

Tableware

Glassesqty 120
Coffee cupsqty 120
Soup bowlsqty 80
Platesqty 120
Mugsqty 80
Cutlery setsqty 120
Serving spoonsqty 8
Soup spoonsqty 6
Serving traysqty 8
Bread basketsqty 6

Cleaning

Floor squeegeesqty 2
Mopsqty 4
Bucketsqty 4
Litter pickersqty 2
Hand broomsqty 4
Dustpan and brushqty 3

Catering

Groceries
- Coffee - 6 packs
- Decaffeinated coffee - 2 packs
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 12 liters
- Whipping cream - 8 spray cans
- Milk - 10 liter
- Oat milk - 6 liters
- Coffee cream - 4 bottles
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Bitter lemon - 6 bottles
- Ginger beer - 6 bottles
- Spa Blauw - 8 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- Red wine - 8 bottles
- White wine - 6 bottles
- Mulled wine - 20 liter
- Non-alcoholic mulled wine - 8 liters
- Apples - 5 kilo
- Oranges - 4 kilo
- Lemons - 2 kilos
- Grapes - 3 kilos
- Mandarins - 4 kilo
- Cinnamon sticks - 4 bags
- Star anise - 2 bags
- Cloves - 2 jars
- Raisins - 2 bags
- Nut mix - 3 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 5 bags
- Cocktail nuts - 4 bags
- Christmas cookies - 8 packs
- Speculaas - 6 packs
- Apple pie - 6 pies
- Cream puffs - 5 boxes
- Marshmallows - 4 bags
- Pancakes - 120 pieces
- Pancake mix - 8 packs
- Syrup - 6 bottles
- Powdered sugar - 3 packs
- Split pea soup - 18 liters
- Tomato soup - 10 liters
- Baguettes - 20 pieces
- Unsalted butter - 2 kilos
- Herb butter - 12 tubs
- Cheese slices - 3 kilos
- Hummus - 12 tubs
- Cucumber - 3 kilos
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Olive oil - 2 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Wooden stirrers - 300 pieces
- Coffee filters - 2 packs
- Tea filters - 2 boxes
- Disposable cups for mulled wine - 200 pieces
- Disposable soup containers - 150 pieces
- Wooden spoons - 200 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles

Tips

Allow one market stall or suitable table area for each seller, plus at least one separate checkout table if organisers handle payments. Count these before ordering furniture, not after vendors arrive.
For a busy two-hour opening, plan roughly 2–3 hot drinks per visitor if drinks are included, and add extra urns or kettles when several stalls need hot water at the same time.
Use one waste bin at each main exit or food area, then keep spare liners nearby. Arrange waste collection before opening day so full bins do not remain beside the stalls.
Count every power-dependent item before bringing extension cords and power strips. Keep cables away from walking routes and cover crossings with cable mats; reserve outlets before setup.
Check lighting after dark or in a dim test area. Pack spare batteries, reserve LED bulbs and at least one flashlight so a failed lantern or string light does not stop the market.

Frequently asked questions

What should I buy for a Winter Market?: Plan for market stalls, tables, chairs, lighting, hot-drink equipment, coolers, cash boxes, price lists and waste bins. Add power strips, extension cords, cable mats and spare batteries for setup and trading.
How many hot drinks should I prepare per person?: For the first hour, allow about 2–3 drinks per person when hot drinks are a main part of the market. Buy or prepare extra refrigerated products and drink supplies if the event lasts longer than two hours.
When should I buy refrigerated products for a Winter Market?: Buy refrigerated products as close to opening as practical, preferably on the same day or within 24 hours. Keep them in coolers until the stalls are ready and check dietary requirements before finalising quantities.
How many extension cords and cable mats do I need?: Count one suitable power connection for each powered equipment group, then bring at least one spare extension cord and power strip. Use one cable mat for every point where a cable crosses a walking route.

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