What to buy for a wine market

A wine market needs more than bottles and tasting glasses. Visitors move between stalls, so you need a reliable way to keep wine cool, serve water and snacks, collect payments and make the route clear after dark. Use this list alongside your confirmed winery numbers and guest registrations. Buy or reserve tableware early, check every delivery against the inventory list, and allow time to chill the wine before the first tasting.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 10
High tablesqty 12
Beer tablesqty 8
Folding chairsqty 40
Tableclothsqty 20
Tasting barqty 2
Stoolsqty 8

Tableware

Wine glassesqty 180
Water glassesqty 100
Platesqty 150
Cutlery setsqty 150
Serving plattersqty 25
Serving tongsqty 15
Corkscrewsqty 12
Wine openersqty 8

Equipment

Refrigeratorsqty 3
Coolersqty 6
Ice containersqty 4
Cash register tabletsqty 2
Card machinesqty 2
Extension cordsqty 8
Power stripsqty 6
Flashlightsqty 6

Lighting

String lightsqty 8
LED lampsqty 12

Decorations

Wine cratesqty 20
Table décorqty 20
Route signsqty 8
Info boardsqty 6
Prize card holdersqty 40
Name badgesqty 30

Kitchen

Cutting boardsqty 6
Paring knivesqty 6
Measuring cupsqty 4
Cool napkinsqty 20
Serving plattersqty 25

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Cleaning glovesqty 8
Bucketsqty 4
Mopsqty 4

Catering

Wine tokensqty 600
Wristbandsqty 150
Groceries
- Red wine - 45 bottles
- White wine - 45 bottles
- Rosé - 25 bottles
- Sparkling wine - 20 bottles
- Alcohol-free wine - 8 bottles
- Grape juice - 12 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Tonic - 8 bottles
- Sparkling mineral water - 30 bottles
- Still mineral water - 30 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 2 kilos
- Lemons - 3 kilos
- Ice cubes - 30 kilo
- Baguettes - 20 pieces
- Toast crackers - 20 packs
- Crackers - 12 packs
- Baguettes - 12 pieces
- Olives - 6 kilo
- Grapes - 8 kilos
- Apples - 6 kilos
- Pears - 5 kilo
- Strawberries - 4 kilos
- Mixed nuts - 4 kilos
- Almonds - 2 kilos
- Cashews - 2 kilo
- Young cheese - 5 kilos
- Aged cheese - 5 kilos
- Brie - 3 kilo
- Goat cheese - 3 kilos
- Blue cheese - 2 kilos
- Vegan cheese - 2 kilo
- Salami - 4 kilos
- Parma ham - 3 kilo
- Smoked chicken - 3 kilo
- Hummus - 3 kilos
- Tapenade - 3 kilos
- Pesto - 2 kilos
- Fig jam - 2 kilos
- Honey - 2 kilos
- Olive oil - 3 liters
- Balsamic vinegar - 2 liters
- Salt - 1 kilo
- Black pepper - 500 grams
- Fresh rosemary - 10 bunches
- Fresh thyme - 10 bunches
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Breadsticks - 12 packs
- Coffee cups - 200 pieces
- Stir sticks - 200 pieces
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Disposable gloves - 4 boxes
- Trash bags - 100 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Labels - 300 pieces
- Pens - 30 pieces

Tips

Count one tasting glass per expected visitor only if you can wash and reuse them; otherwise order at least one glass per guest plus 10% extra. Also keep a separate water glass for each tasting place.
Plan cooling capacity before the wine arrives. Fill refrigerators and coolers several hours in advance, and keep ice or ice containers ready for bottles that must stay cold during service.
Order serving supplies based on the snack menu, not on the wine count. For a standing market, allow roughly one plate or napkin position per guest and at least one serving tong or utensil for each shared platter.
Do not leave payment equipment until the event day. Test every card machine and cash-register tablet at least 48 hours before opening, and pack extension cords and power strips for each active payment point.
Visitors often miss signs once stalls become busy. Prepare route signs, information boards and price signs before delivery day, and bring flashlights or LED lamps plus string lights if any route or stall is poorly lit.

Frequently asked questions

How many wine glasses do I need for a wine market?: Start with one tasting glass per expected visitor, then add 10% spare glasses for breakage, drops and unexpected guests. If you cannot wash glasses during the event, plan one glass for each tasting pour or provide a clearly marked glass-return point.
How much wine should I buy for a wine market?: Base the order on confirmed registrations and the tasting format rather than buying a fixed number per person. For a four-hour market, check the planned pours with each winery and keep a small reserve, while avoiding excess stock that cannot be chilled or stored safely.
How early should wine be delivered and chilled?: Arrange delivery at least one day before the market when possible, especially if several wineries are arriving separately. Check the stock immediately, then chill wines that need refrigeration several hours before visitors arrive.
What serving and payment equipment is needed for a wine market?: Prepare tasting glasses, water glasses, plates, serving platters, tongs and at least two corkscrews or wine openers per busy tasting area. Test each card machine and cash-register tablet 48 hours in advance, with spare cables, extension cords and power strips packed separately.

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