What you need for a Wine Christmas Market

A Wine Christmas Market needs more than bottles of wine. You will need enough glasses, serving equipment, cooling capacity, payment gear and weather-ready market furniture for the full opening period. Plan water, snacks and waste collection alongside the wine so guests can stay comfortable while tasting. Use this shopping list to check supplies before delivery, then leave time to chill drinks, label bottles and test every card machine.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Market stallsqty 6
High tablesqty 10
Foldable tablesqty 6
Chairsqty 40
Bar
Waste binsqty 8

Tableware

Wine glassesqty 250
Water glassesqty 120
Platesqty 180
Cutlery setsqty 180
Serving plattersqty 20
Carafesqty 12

Equipment

Refrigeratorsqty 3
Coolersqty 6
Cash registersqty 2
Card machinesqty 3
Extension cordsqty 8
Power stripsqty 8

Kitchen

Cutting boardsqty 6
Paring knivesqty 6
Serving tongsqty 12
Bottle openersqty 8

Decorations

Tableclothsqty 16
Christmas wreathsqty 6
Christmas treesqty 3
Wine list standsqty 12
Booth signsqty 12

Lighting

String lightsqty 10
LED lanternsqty 12
Power strips for lightingqty 6

Catering

Groceries
- Red wine - 30 bottles
- White wine - 30 bottles
- Rosé wine - 15 bottles
- Sparkling wine - 12 bottles
- Alcohol-free wine - 8 bottles
- Port - 4 bottles
- Hot chocolate - 12 liters
- Apple juice - 10 liters
- Grape juice - 8 liter
- Cola - 8 liters
- Coca-Cola Zero - 8 liters
- Orange juice - 10 liters
- Spa Blauw - 10 bottles
- Spa Rood - 8 bottles
- Coffee - 3 packs
- Tea - 100 bags
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilograms
- Whipped cream - 12 cans
- Cinnamon - 2 jars
- Cloves - 1 jar
- Star anise - 1 sachet
- Oranges - 5 kilogram
- Lemons - 3 kilogram
- Baguettes - 20 pieces
- Crackers - 12 packs
- Brie - 3 kilograms
- Aged cheese - 4 kilograms
- Goat cheese - 2 kilogram
- Blue Cheese - 2 kilogram
- Grapes - 6 kilograms
- Figs - 3 kilogram
- Mixed nuts - 3 kilogram
- Olives - 4 kilograms
- Hummus - 2 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Gingerbread - 8 packs
- Mini quiches - 250 pieces
- Vegetable sticks - 5 kilograms
- Garlic sauce - 2 bottles
- Mustard - 2 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Paper napkins - 1000 pieces
- Paper cups - 300 pieces
- Wooden skewers - 500 pieces
- Paper towels - 8 rolls
- Trash bags - 80 pcs
- All-purpose cleaner - 3 bottles
- Dish soap - 3 bottles
- Hand soap - 6 dispensers
- Toilet paper - 24 rolls

Tips

Allow at least one wine glass per guest at a time, plus 10–15% extra for breakage, misplaced glasses and busy tasting periods. Add separate water glasses so wine glasses do not become the default for water.
Work out cooling space before ordering wine. A refrigerator or cooler should hold the bottles needed for the first service period, with a separate reserve for bottles that need chilling later.
Buy serving supplies for every food station: cutting boards, paring knives, tongs, platters and carafes. Prepare cheese boards and snacks before doors open so staff are not cutting and serving during the first rush.
Plan one payment point per busy sales area, then test each cash register and card machine at least 24 hours before the market. Keep extension cords and power strips matched to the venue’s available power.
For an outdoor market, arrange tents, stalls, tables, chairs, waste bins and lighting before the delivery day. Hang string lights and place LED lanterns after the stalls are positioned, leaving clear cable routes for guests and staff.

Frequently asked questions

How many wine glasses do I need for a Christmas wine market?: Plan for one glass per guest at the same time, then add 10–15% extra. For 100 guests, that means at least 110–115 wine glasses, plus separate water glasses.
How much wine should I buy for a wine Christmas market?: Use the expected attendance and serving format to calculate the order. For a two-hour tasting, allow around 4–6 tasting pours per guest; confirm the final quantity with your wine suppliers before reserving the order.
When should I order wine and market supplies?: Reserve the wine order and hire larger equipment at least 2–3 weeks before the event. Check stock when goods arrive, and complete the final shopping check 2–3 days before opening.
What do I need for serving cheese and snacks at a wine market?: Prepare cutting boards, paring knives, serving tongs, plates and serving platters for each food station. Have the cheese boards assembled before opening, ideally within the final 1–2 hours so they remain fresh.

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