What to buy for a wine and food pairing workshop

Use this shopping list to prepare a wine and food pairing workshop without running short on glasses, water, serving equipment or food. Plan quantities around the number of registered participants, then add a small buffer for spills, breakages and second tastings. Wine needs attention earlier than most groceries: confirm delivery, check the bottles against your tasting order and chill white and sparkling wines in time. Dietary requirements should be settled before you finalize the menu and shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 28
Tableclothsqty 6

Tableware

White wine glassesqty 72
Red wine glassesqty 72
Water glassesqty 32
Platesqty 80
Coffee cupsqty 30
Cutlery setsqty 30
Napkinsqty 100
Water carafesqty 8
Spittoonsqty 8
Wine carafesqty 8
Serving traysqty 8

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 10
Serving tongsqty 8
Mixing bowlsqty 6
Measuring cupsqty 4
Baking dishesqty 6
Coolersqty 4
Ice coolersqty 8
Wine openersqty 8
Bottle stoppersqty 8
Hot platesqty 2
Oven
Kitchen tweezersqty 4

Equipment

Coffee maker
Kettle
Refrigerator
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 3

Catering

Practice matsqty 28
Notepadsqty 28
Ballpoint pensqty 30
Name badgesqty 30
Wine listsqty 30

Decorations

Table numbersqty 6
Menusqty 28
Flower arrangementsqty 6

Cleaning

Waste binsqty 4
Dustpan and brushqty 2
Mop set

Groceries

Groceries
- Sparkling wine - 4 bottles
- Dry white wine - 3 bottles
- Aromatic white wine - 3 bottles
- Rosé - 3 bottles
- Light red wine - 3 bottles
- Full-bodied red wine - 3 bottles
- Non-alcoholic wine - 2 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Grape juice - 3 liters
- Coffee beans - 1 kilo
- Black tea - 1 box
- Herbal tea - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 kilo
- Baguettes - 8 pieces
- Gluten-free bread - 2 loaves
- Unsalted butter - 500 grams
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Red wine vinegar - 1 bottle
- Dijon mustard - 2 jars
- Honey - 1 jar
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Sea salt - 1 pack
- Black pepper - 1 jar
- Dried thyme - 1 jar
- Rosemary - 4 sprigs
- Garlic - 4 bulbs
- Onions - 2 kilos
- Potatoes - 4 kilo
- Carrots - 2 kilos
- Beets - 1.5 kilos
- Green asparagus - 2 kilos
- Mixed salad - 1.5 kilos
- Cherry tomatoes - 2 kilos
- Lemons - 12 pieces
- Fresh parsley - 4 bunches
- Fresh basil - 4 bunches
- Grapes - 3 kilos
- Apples - 24 pieces
- Pears - 24 pieces
- Walnuts - 1 kilo
- Almonds - 750 grams
- Raisins - 500 grams
- Mixed olives - 2 kilo
- Cornichons - 2 jars
- Sun-dried tomatoes - 3 jars
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Goat cheese - 1,5 kilo
- Brie - 1.5 kilos
- Aged cheese - 1.5 kilos
- Blue cheese - 750 gram
- Vegan cheese - 750 grams
- Parmesan cheese - 750 grams
- Prosciutto - 1 kilogram
- Salami - 1 kilo
- Smoked salmon - 1 kilo
- Chicken breast - 3 kilo
- Lentils - 1 kilo
- Vegetable broth - 2 liters
- Cooking cream - 2 liters
- Crème fraîche - 1 kilo
- Dark chocolate - 1 kilo
- Whipped cream - 2 liters
- Vanilla ice cream - 3 liters
- Ladyfingers - 4 packs
- Limes - 8 pieces
- Cane sugar - 500 grams
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces

Tips

Plan one tasting glass per wine for each participant, or arrange a quick wash-and-dry system between pours. Add at least 10% extra glasses if you are borrowing or hiring them.
Allow about 750 ml of water per participant for the workshop, plus extra water for palate cleansing. Prepare one water glass and shared carafes at every table before guests arrive.
Buy enough wine for the tasting order, then add one spare bottle of each key wine where possible. Keep white wines chilled and bring reds to serving temperature before the session starts.
Prepare snacks and garnishes at least 60 minutes before participants arrive, while keeping perishable items refrigerated until needed. Check every ingredient against the dietary requirements list before setting out food.
Count plates, cutlery, napkins, serving trays, openers and spittoons by table rather than by room. Put one working wine opener and bottle stopper at each serving point, with a spare nearby.

Frequently asked questions

How much wine do I need for a wine tasting workshop?: For a tasting of six wines, allow roughly 75 ml per wine per participant, or 450 ml each in total. Buy enough for the planned pours plus at least one spare bottle of the wines most likely to be revisited.
How many wine glasses does each person need for a wine pairing class?: Use one glass per wine if you can provide enough space and glassware; six wines means six glasses per participant. If that is impractical, provide two glasses per person and wash or swap them between flights.
How much water should I provide for a wine tasting?: Plan at least 750 ml of drinking water per participant for the full workshop, served in carafes and replenished during the session. Give every participant a water glass and keep extra chilled water available.
When should I buy groceries for a wine and food pairing workshop?: Buy shelf-stable ingredients and serving supplies two to three days beforehand. Purchase fresh and chilled food on the day before or the morning of the workshop, then complete the final stock and dietary-requirement check before setup.

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