Wedding ceremony shopping list

A wedding ceremony needs more than rings, flowers and formalwear. Use this shopping list to check the practical items that make the ceremony, meal service and cake cutting run smoothly. Plan tableware for every guest, plus serving pieces and a small reserve for breakages or unexpected attendees. Confirm what the venue and caterer already provide before buying or borrowing anything, especially tables, chairs, coffee equipment and glassware.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 100
Ceremony chairsqty 90
Wedding table
Buffet tablesqty 3
Stoolsqty 8
Clothing rackqty 2
Waste binsqty 5

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 100
Water glassesqty 120
Wine glassesqty 120
Champagne glassesqty 100
Coffee spoonsqty 100
Table knivesqty 100
Table forksqty 100
Serving spoonsqty 12
Serving plattersqty 12
Serving trays for sauceqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Cake knife
Cake spatulaqty 2
Serving traysqty 8
Coolersqty 4
Food containersqty 12
Pliersqty 8
Serving spoonsqty 12
Kitchen scalesqty 2
Oven mittsqty 4
Cooling matsqty 6
Labelsqty 100

Equipment

Wireless microphonesqty 2
Speakersqty 2
Mixer
Music player
Extension cordsqty 6
Power stripsqty 4
Charging stationsqty 2
Laptop
Projector
Projector screen
Spare batteriesqty 12
USB sticksqty 2

Lighting

Atmosphere lightsqty 12
String lightsqty 8

Decorations

Flower arrangementsqty 12
Candlesqty 40
Candle holdersqty 20
Welcome sign
Guest book
Pens for the guestbookqty 6
Table runnersqty 10
Tableclothsqty 10
Name badgesqty 100
Menusqty 100
Ceremony bookletsqty 100
Balloonsqty 80
Ribbonsqty 6
Ring pillow
Photo framesqty 12
Photo propsqty 20
Table numbersqty 10
Guestbook sign
Ring box
Confetti conesqty 100
Photo collage
Vasesqty 20
Decorative ribbonqty 10
Tapeqty 6
Scissorsqty 4
Ropeqty 4

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 4 aerosol cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Pils - 96 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Rosé - 8 bottles
- Champagne - 12 bottles
- Gin - 2 bottles
- Vodka - 2 bottles
- Bourbon - 1 Bottle
- Beer crates - 4 crates
- Ice cubes - 20 kilo
- Lemons - 3 kilos
- Limes - 2 kilos
- Fresh mint - 6 bunches
- Olives - 2 kilos
- Mixed nuts - 2 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Salty sticks - 4 bags
- Toast rounds - 8 packs
- Baguettes - 12 pieces
- Butter - 2 kilos
- Cream cheese - 2 kilo
- Brie - 2 kilos
- Gouda cheese - 3 kilos
- Serrano ham - 2 kilo
- Hummus - 2 kilos
- Herb butter - 1 kilo
- Grapes - 4 kilos
- Strawberries - 3 kilos
- Apples - 4 kilos
- Cucumbers - 3 kilos
- Cherry tomatoes - 3 kilos
- Carrots - 2 kilo
- Mixed lettuce - 3 kilos
- Arugula - 1 kilo
- Bell peppers - 3 kilos
- Red onions - 1 kilo
- Baby potatoes - 8 kilo
- Rice - 5 kilo
- Pasta - 5 kilos
- Chicken breast - 8 kilos
- Salmon fillet - 6 kilos
- Vegetarian burgers - 30 pieces
- Eggs - 60 pieces
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Pesto sauce - 2 jars
- Tomato sauce - 4 jars
- Olive oil - 2 liters
- Sunflower oil - 2 liters
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Rosemary - 4 bunches
- Basil - 4 bunches
- Garlic - 6 bulbs
- Baguettes for late snacks - 8 pieces
- Mini sausages - 4 kilos
- Puff pastry snacks - 200 pieces
- Mini quiches - 120 pieces
- Mixed tapas - 5 kilos
- Wedding cake - 1 cake
- Petit fours - 100 pieces
- Chocolate - 2 kilos
- Cookies - 6 packs
- Napkins - 300 pieces
- Paper straws - 150 pieces
- Cocktail sticks - 300 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Sponges - 10 pieces
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Tissues - 10 packs

Cleaning

All-purpose cleanerqty 3
Glass cleanerqty 2
Disinfectant sprayqty 2
Trash binsqty 5
Mopsqty 3
Bucketsqty 3
Broom setsqty 2
Vacuum cleaner
Rubber glovesqty 6
Microfiber clothsqty 12
Toilet brushesqty 3

Tips

Count one dinner plate, dessert plate, water glass and set of cutlery per guest, then add about 10% spare place settings. Include separate counts for wine and champagne glasses rather than assuming one glass works for every drink.
Plan seating in three groups: ceremony chairs, dining tables and any stools needed for informal areas. Confirm the final guest count at least two weeks before the ceremony so you can adjust quantities before delivery.
Check coffee service as a complete set: coffee machines, kettles, coffee cups, spoons and thermos flasks. Arrange this at least one day before the event, because missing cups or hot-water equipment is easy to overlook until dessert is served.
Keep cake equipment together in one labelled box: the cake knife, cake spatula and serving trays. Give this box to one named person before leaving for the venue so it does not remain at home with the wedding supplies.
Prepare transport and storage for food-related items before shopping. Coolers and food containers should be available when deliveries arrive, while waste bins should be placed before guests enter rather than after the reception begins.

Frequently asked questions

What should I buy for a wedding ceremony and reception?: Start with seating and tables, then count tableware, glassware, serving pieces and kitchen equipment for the guest total. Also check cake-cutting tools, coolers, food containers, waste bins and any clothing or storage furniture needed at the venue.
How many plates and glasses do I need for a wedding?: Plan one dinner plate, dessert plate and water glass per guest, plus the number of wine and champagne glasses required by the drinks service. Add roughly 10% spare tableware; for 100 guests, that means about 110 of each basic item.
When should I confirm wedding ceremony supplies?: Confirm the venue’s included equipment and all delivery times at least two weeks before the ceremony. Recheck the final guest count and the full shopping list during the week before, then pack portable items the day before.
What equipment is needed for serving wedding cake and coffee?: You need a cake knife, cake spatula and serving trays, plus coffee machines or kettles, cups, spoons and thermos flasks. Put these items in one labelled box at least one day ahead and assign someone to bring it to the venue.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.