What you need for a walk

A walk needs more than route maps and refreshments. You will need clear signs, checkpoint supplies, registration materials, safety equipment and a way to keep volunteers connected. Plan drinks and food for the full group, then add practical items for changing weather, low light and minor injuries. This shopping list covers the equipment and consumables used to set up the start, mark the route and run the finish area smoothly.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 12
Coat racksqty 2

Route supplies

Route arrowsqty 40
Conesqty 20
Barrier tapeqty 4
Cable tiesqty 200
Route mapsqty 60
Clipboardsqty 12
Waterproof markersqty 12
Ballpoint pensqty 20

Safety

First aid kitsqty 2
Reflective vestsqty 12
Whistlesqty 12
Emergency blanketsqty 6

Equipment

Walkie-talkiesqty 8
Megaphone
Power banksqty 4
Charging cablesqty 8

Lighting

LED lightsqty 8
Headlampsqty 8

Kitchen

Coolersqty 4
Thermos flasksqty 6
Serving traysqty 6
Serving tongsqty 6

Tableware

Reusable cupsqty 100
Reusable platesqty 80
Reusable cutleryqty 80

Cleaning

Waste binsqty 6
Bucketsqty 2
Microfiber clothsqty 12
Dish brushesqty 3

Catering

Groceries
- Spa Blauw - 60 bottles
- Lemonade - 12 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Coffee creamer - 2 packs
- Wholemeal rolls - 60 pieces
- White rolls - 40 pieces
- Young cheese - 2 kilos
- Back ham - 1 kilo
- Hummus - 6 tubs
- Butter - 500 grams
- Strawberry jam - 2 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 4 kilos
- Muesli bars - 60 pieces
- Stroopwafels - 60 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Cookies - 4 packs
- Lemons - 12 pieces
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles

Tips

Plan route supplies before shopping: count every turn, crossing and checkpoint, then add spare route arrows, cones and cable ties for replacements on the day.
Give each checkpoint its own clipboard, route map, waterproof marker and pens. Pack these together so volunteers are not searching for supplies after participants have started.
Provide reflective vests and walkie-talkies for route leaders and checkpoint volunteers. Charge every radio and power bank the day before, and pack the correct charging cables.
For refreshments, prepare enough reusable cups, plates and cutlery for the registered group plus at least 10% extra. Keep drinks chilled in coolers and use thermos flasks for hot drinks.
Do not leave lighting and weather protection until the last check. Bring headlamps or LED lights for dark sections, emergency blankets for cold conditions, and tents or tables for exposed registration areas.

Frequently asked questions

What do I need to buy for organising a walk?: You need route-marking supplies, registration materials, safety equipment, communication gear, lighting, food and serving items. The plan contains 34 items covering the start area, checkpoints and finish.
How many drinks should I buy for a walking event?: Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Add at least 10% extra for volunteers, warm weather and late arrivals.
What safety equipment do I need for a group walk?: Bring at least one first aid kit, reflective vests for route staff, whistles and emergency blankets. Give each checkpoint and walking group a clear way to contact the organiser, such as a charged walkie-talkie.
When should I prepare the walk equipment?: Collect route signs, maps, radios, lighting and first aid supplies at least one day before the walk. Charge walkie-talkies and power banks overnight, and check the weather again on the morning of the event.

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