What to Bring for a Vineyard Tour

A vineyard tour needs more than wine glasses and snacks. For a group outing, pack serving equipment, coolers, ice packs, water, printed route maps and name badges so the day runs smoothly from departure to the tasting. Check dietary requirements before buying food, and match quantities to the confirmed participant count. Keep phones, power banks and transport details together so you can manage attendance and changes on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 3
Kl602 chairsqty 35

Tableware

Wine glassesqty 40
Water glassesqty 40
Platesqty 40
Dessert platesqty 40
Cutlery setsqty 40
Serving boardsqty 6

Kitchen

Pitcherqty 4
Serving plattersqty 8
Cutting boardsqty 3
Chef's knifeqty 3
Serving utensilsqty 8
Wine openersqty 4
Bottle stoppersqty 6
Coolersqty 4
Ice packsqty 16
Thermos flasksqty 3

Equipment

Mobile phoneqty 2
Power banksqty 2
Camera

Decorations

Name badgesqty 35
Tableclothsqty 3
Menusqty 35
Route mapsqty 35

Lighting

LED lanternsqty 4

Cleaning

Waste binsqty 3
Washing-up tubsqty 2
Reusable cleaning clothsqty 8
Soap dispenserqty 2
Towel dispenserqty 2

Catering

Groceries
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 6 liters
- Grape juice - 6 liters
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Grapes - 4 kilograms
- Apples - 30 pieces
- Pears - 20 pieces
- Strawberries - 2 kilograms
- Walnuts - 1 kilogram
- Almonds - 1 kilogram
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Olives - 2 kilograms
- Sun-dried tomatoes - 1 kilogram
- Baguettes - 12 pieces
- Whole wheat loaves - 6 pieces
- Butter - 1 kilogram
- Hummus - 2 kilograms
- Cream cheese - 1 kilogram
- Brie - 2 kilograms
- Gouda cheese - 3 kilograms
- Goat cheese - 1 kilogram
- Vegan cheese - 1 kilogram
- Grape jam - 4 jars
- Honey - 2 jars
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Bell peppers - 12 pieces
- Mixed salad - 3 kilogram
- Baby potatoes - 8 kilograms
- Quiche - 8 pieces
- Vegetable tart - 6 pieces
- Herb butter - 6 tubs
- Olive oil - 2 liters
- Balsamic vinegar - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Ketchup - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paper napkins - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- Disinfectant wipes - 2 packs

Tips

Bring at least one wine glass and one water glass per participant, plus a few extras for breakages or late arrivals. Pack plates, dessert plates and cutlery for the meal rather than relying on the tasting venue.
Allow two to three snack portions per person before the first tasting, and pack extra water for the journey. Use coolers and ice packs for chilled items; thermos flasks are useful for hot drinks or water.
Take one wine opener for every 8–10 guests, along with bottle stoppers for opened bottles during transport. Serving boards, platters and utensils should be packed before loading the tables and other supplies.
Print one name badge and one route map per participant, plus 5–10 spare copies. Give the venue the final dietary list at least 48 hours before the tour so the meal can be adjusted.
Pack power banks, a mobile phone and the camera in one accessible bag, not at the bottom of the vehicle. Add reusable cleaning cloths, soap, washing-up tubs and waste bins so used glasses and food packaging can be handled at the end.

Frequently asked questions

What should I bring to a vineyard tour?: Bring water and snacks, wine and water glasses, plates, cutlery, serving boards, wine openers, coolers, ice packs, name badges and route maps. For a hosted group, also pack cleaning supplies, power banks and any printed participant information.
How much food do I need for a vineyard tour?: Plan 2–3 snack portions per person for the journey and tasting period, then provide one complete meal portion per registered guest. Add around 10% extra snacks and serving pieces for late additions or spills.
How many wine glasses do I need for a group wine tasting?: Use at least 1 wine glass per guest if glasses are washed between wines, or 2–3 per guest if each wine is served side by side. Pack 5–10% extra glasses for breakage and unexpected attendees.
When should I prepare the vineyard tour supplies?: Confirm the participant count and dietary requirements 48 hours before the tour, then shop and print materials at least 24 hours ahead. Fill the coolers, charge power banks and load tables and supplies on the day of departure.

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