What you need for a vaulting competition

A vaulting competition needs more than surcingles and a horse-ready arena. You also need practical supplies for judges, competitors, volunteers, spectators and horse care throughout the day. This shopping list covers equipment such as crash mats, cones and lung whips, plus tables, power supplies, sound equipment, coolers and cleaning tools. Check quantities against your number of horses, longeurs, judges and expected spectators before buying or collecting anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Folding chairsqty 100
Jury tablesqty 3
Party tentsqty 3
High tablesqty 4
Clothes racksqty 4

Sports equipment

Vaulting surcinglesqty 4
Vaulting bridlesqty 4
Lanyardsqty 6
Lung whipsqty 4
Crash matsqty 6
Conesqty 20
Barrier tapeqty 4
Conesqty 20
Hay balesqty 12
Horse water troughsqty 12
Hay netsqty 12
Wheelbarrowsqty 3
Pitchforksqty 4
Stable shovelsqty 4
Cleaning kitsqty 6
Manure forksqty 3

Equipment

Sound system
Wireless microphonesqty 2
Speakersqty 2
Laptopqty 2
Printer
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4
Thermos flasksqty 6
Kettlesqty 2

Lighting

Work lightsqty 4
String lightsqty 4

Tableware

Coffee cupsqty 100
Drinking glassesqty 150
Platesqty 120
Cutlery setsqty 120
Serving spoonsqty 12

Kitchen

Cutting boardsqty 4
Bread knivesqty 3
Scissorsqty 4
Serving plattersqty 12
Serving traysqty 6
Ice packsqty 20

Cleaning

Bucketsqty 4
Spongesqty 10
Cleaning clothsqty 20
Broom setsqty 4
Mop setsqty 3
Hand sanitizerqty 6
Toilet brushesqty 3
Waste binsqty 8

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Mints - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 8 crates
- Sparkling water - 2 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sandwiches - 120 pieces
- Wholemeal bread - 6 loaves
- Ham - 2 kilograms
- Cheese - 3 kilograms
- Chicken breast slices - 1,5 kilogram
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Butter - 1 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Lettuce - 8 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Muesli bars - 100 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Cookies - 6 packs
- Brownies - 5 trays
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Cleaning product - 3 bottles
- Gloves - 3 boxes
- Horse hay - 12 bales
- Horse bedding - 20 bags
- Horse carrots - 10 kilograms

Paper goods

Bib numbersqty 40
Competition formsqty 150
Score sheetsqty 200
Program bookletsqty 120
Name stickersqty 150
Pensqty 40
Markersqty 12
Clipboardsqty 20

Decorations

Rider flagsqty 8
Competition bannersqty 4
Directional signsqty 12
Trophiesqty 12
Medal ribbonsqty 40

Safety

First aid kitqty 2
Fire extinguishersqty 4
Safety vestsqty 12
Flashlightsqty 6
Flashlight batteriesqty 12
Emergency blanketsqty 6

Animal care

Horse first-aid kitsqty 2
Reserve haltersqty 6
Spare leadsqty 6
Cleaning brushesqty 12
Manure bagsqty 100

Tips

Plan one clearly marked equipment point near the arena for surcingles, bridles, lanyards, lung whips and crash mats. Keep spare cones and barrier tape there so a damaged or moved marker can be replaced immediately.
Allow at least one hay net and a dedicated water trough position for each horse area you use. Bring extra hay and water capacity if horses will remain on site for several hours between classes.
Test the laptop, printer, speakers and wireless microphones together before competition day. Pack extension cords and power strips, then keep cables outside walking routes and away from wet horse-care areas.
Prepare separate cleaning points with wheelbarrows, pitchforks, stable shovels, manure forks and cleaning kits. A small, clearly labelled set at each stable or holding area prevents volunteers from carrying tools across the venue.
Set aside tables for registration, the jury and catering, and provide enough chairs for the people working each station. Bring coolers for refreshments and check dietary requirements before placing the catering order.

Frequently asked questions

What equipment do I need for a vaulting competition?: Plan for vaulting surcingles, bridles, lanyards, lung whips, crash mats and cones, along with barrier tape and horse-care equipment. Add sound equipment, printing equipment, tables and power supplies for the competition office and arena.
How many crash mats do I need for vaulting?: Use enough crash mats to cover the designated landing and training areas without moving them during a class. Confirm the required coverage with the technical team before the event and add at least one spare if your budget and transport allow.
What should I bring for horses at a vaulting competition?: Bring hay, hay nets, water troughs and the tools needed for manure and stable cleaning, including wheelbarrows, pitchforks, stable shovels and manure forks. Set up water and forage before the first horses arrive, not during registration.
What do I need for competition registration and judging?: Prepare foldable tables, chairs, jury tables, a laptop, printer, extension cords, power strips and paper for competition forms and bib numbers. Test the printer and microphone at least one day before the competition and keep spare paper and cables on site.

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