What to buy and bring for a training weekend

A training weekend needs more than sports equipment and a meal plan. You also need practical supplies for shared rooms, registration, training spaces, food service and recovery between sessions. Plan quantities from the participant list, then add a small buffer for late changes and damaged or missing items. This checklist covers the equipment and household supplies that are easy to overlook until the group has already arrived.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 30
Beer tablesqty 4
Coat racksqty 3
Storage cabinetsqty 2

Tableware

Reusable platesqty 30
Reusable bowlsqty 30
Reusable cupsqty 40
Coffee cupsqty 30
Cutlery setsqty 35
Serving spoonsqty 8
Serving bowlsqty 8
Kitchen scissorsqty 2

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Coolersqty 4
Thermos flasksqty 4
Kettlesqty 2
Cooking potsqty 4
Roasting pansqty 2
Baking dishesqty 4
Measuring cupsqty 2
Kitchen scalesqty 2

Equipment

Extension cordsqty 4
Power stripsqty 4
Portable speakersqty 2
Microphone
Power banksqty 4
Label printer

Sports equipment

Training ballsqty 12
Conesqty 30
Marker conesqty 30
Walking laddersqty 4
Resistance bandsqty 20
Skipping ropesqty 12
Training bibsqty 30
Cone polesqty 12
Whistlesqty 6
Stopwatchqty 3
Yoga matsqty 20
Towelsqty 30
Drink bottlesqty 30
Ball bagsqty 4
Supply binsqty 6
First aid kitsqty 2
Ice packsqty 8
Athletic tapeqty 6
Bandage rollsqty 4
Thermal labelsqty 4

Lighting

LED lampsqty 6
Battery lanternsqty 4

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Paper towelsqty 6
Toilet paperqty 48

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Cocoa powder - 1 pack
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Butter - 4 packs
- Bread - 12 loaves
- Whole grain bread - 8 loaves
- Gluten-free bread - 2 loaves
- Rusk - 4 packs
- Oatmeal - 3 packs
- Muesli - 3 packs
- Cornflakes - 2 packs
- Yogurt - 8 liter
- Plant-based yogurt - 3 liters
- Young cheese - 2 kilograms
- Cooked ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Jam - 3 jars
- Chocolate sprinkles - 2 packs
- Eggs - 60 pieces
- Chicken breast - 4 kilograms
- Ground beef - 3 kilograms
- Vegetarian meatballs - 2 kilogram
- Pasta - 5 kilogram
- Whole wheat pasta - 2 kilogram
- Rice - 4 kilograms
- Potatoes - 6 kilograms
- Diced tomatoes - 12 cans
- Tomato paste - 6 tubes
- Pasta sauce - 6 jars
- Coconut milk - 6 cans
- Vegetable stock - 2 boxes
- Chicken broth - 2 boxes
- Kidney beans - 8 cans
- Chickpeas - 6 cans
- Corn - 6 cans
- Green beans - 4 kilograms
- Broccoli - 4 kilograms
- Carrots - 4 kilograms
- Bell peppers - 3 kilograms
- Zucchini - 3 kilogram
- Onions - 3 kilograms
- Garlic - 6 bulbs
- Cucumbers - 8 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Apples - 30 pieces
- Bananas - 30 pieces
- Mandarins - 30 pieces
- Grapes - 4 kilograms
- Raisins - 2 packs
- Mixed nuts - 2 kilograms
- Muesli bars - 40 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Crackers - 6 packs
- Rice cakes - 6 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Cooking oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Curry powder - 1 jar
- Cumin - 1 jar
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Fruit juice - 8 packs
- Spa Blue - 10 crates
- Sparkling water - 4 crates
- Sports drink - 40 bottles
- Lemonade syrup - 3 bottles
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Trash bags - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 6 rolls
- Paper napkins - 6 packs

Tips

Plan reusable plates, bowls, cups, coffee cups and cutlery for every participant, plus at least 10% extra for items left in rooms or waiting to be washed.
Allow two to three drinks per person for the first training hour, then refill coolers and thermos flasks before each later session rather than waiting until supplies run out.
Prepare one clearly labelled storage area for sports equipment, kitchen supplies and training materials. Labelled containers or a label printer save time when several groups use the same gear.
Check extension cords, power strips, speakers, microphones and power banks before departure. Test the audio setup at least one day before the weekend, especially if training takes place outdoors.
Buy or pack food preparation basics before the final shopping run: cutting boards, chef’s knives, measuring cups, kitchen scales, cooking pots and serving utensils are often forgotten when accommodation has a kitchen.

Frequently asked questions

What food and drink do I need for a training weekend?: Plan every meal and add snacks and drinks for the breaks between sessions. For the first training hour, allow two to three drinks per person, then replenish coolers and thermos flasks for the next session.
How many plates, cups and cutlery sets should I bring?: Take one complete set per participant for each meal, with at least 10% extra. For a group of 20, that means 22 plates, bowls, cups and cutlery sets so a missing or dirty item does not stop service.
When should I check the sports equipment and training gear?: Check all sports equipment at least 48 hours before departure, including training balls and any shared equipment. Pack a small reserve where possible and label bags before loading the transport.
What should I prepare before the training weekend starts?: Finish shopping, food planning, room assignments and equipment checks at least one day before arrival. Test the microphone and speakers, charge power banks, fill coolers and confirm the weather forecast on the morning of the event.

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