What you need for a Training Day

A Training Day needs more than chairs and a projector. You need registration supplies, presentation backups, materials for practical assignments, and enough tableware for coffee, water and lunch. Plan one notepad and one pen per attendee, plus extra copies of handouts and name badges. Check cables, chargers and power before the day, because missing adapters are harder to replace once the room is set up.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Registration desk
Coat rack

Equipment

Laptop
Projector
Projection screen
Portable speakerqty 2
Wireless microphone
Presentation clicker
HDMI cableqty 2
Power stripqty 4
Extension cordqty 4
Chargersqty 3

Training materials

Flip chartqty 2
Flipchart padsqty 4
Whiteboard
Whiteboard markersqty 12
Notepadsqty 36
Ballpoint pensqty 40
Handoutsqty 36
Name badgesqty 36
Practice materialsqty 36
Sticky notesqty 6
Markersqty 12
Paper tapeqty 4

Tableware

Coffee cupsqty 40
Water glassesqty 40
Platesqty 40
Forksqty 40
Knivesqty 40
Spoonsqty 40

Kitchen

Coffee makerqty 2
Kettlesqty 2
Serving traysqty 6
Serving spoonsqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Coolersqty 3

Cleaning

Waste binsqty 4
Bucketsqty 2
Floor mopsqty 2
Hand broomsqty 2

Catering

Groceries
- Coffee beans - 2 kilograms
- Tea bags - 100 pieces
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Mints - 1 box
- Still water - 24 liters
- Sparkling water - 12 liters
- Apple juice - 6 liters
- Cola - 6 liters
- Cola Zero - 6 liters
- Butter croissants - 40 pieces
- Mini muffins - 40 pieces
- Whole grain wraps - 50 pieces
- Chicken breast strips - 4 kilograms
- Falafel - 2 kilograms
- Hummus - 2 kilograms
- Grated cheese - 1,5 kilograms
- Mixed salad - 2 kilogram
- Cucumbers - 10 pieces
- Tomatoes - 3 kilograms
- Red bell peppers - 2 kilogram
- Red onions - 1 kilogram
- Corn - 6 cans
- Salsa - 2 liters
- Garlic sauce - 2 liters
- Olive oil - 1 liter
- Salt - 1 package
- Black pepper - 1 package
- Paprika powder - 1 package
- Brownies - 40 pieces
- Apples - 30 pieces
- Bananas - 30 pieces
- Mixed nuts - 2 kilograms
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- Dishwasher tablets - 40 pieces
- Sponges - 6 pieces
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs

Tips

Prepare one name badge, notepad and pen for every attendee, then add 10% extra for late registrations, damaged items or visitors. Keep blank badges and spare pens at the registration desk.
Print handouts for the confirmed attendee count plus 10% extra. Pack the handouts with the practice materials and assignments so they are ready to distribute when the session starts.
Pack the presentation setup as a complete kit: laptop, projector, screen, HDMI cable, clicker, power strip, extension cord and chargers. Test the laptop and presentation at least one working day before the Training Day.
Provide at least one water glass per attendee and enough cups for the coffee and tea service. For a full-day session, plan on two drink services before lunch and one after lunch rather than relying on a single setup.
Match flip-chart pads, markers, sticky notes and paper tape to the number of exercises. Keep one unopened marker pack and one spare flip-chart pad available in the room in case the first set runs out.

Frequently asked questions

What stationery do I need for a Training Day?: Start with one notepad, one ballpoint pen and one name badge per attendee. Add at least 10% spares, and bring markers, sticky notes and paper tape for group exercises.
How many handouts should I print for a Training Day?: Print one complete set for every confirmed attendee, plus 10% extra. If 30 people are attending, prepare 33 sets so late confirmations or damaged pages do not cause a shortage.
What presentation equipment should I bring to a Training Day?: Bring a laptop, projector, projection screen, presentation clicker, HDMI cable, power strip, extension cord and chargers. Test the full setup at least one working day beforehand and keep a backup copy of the presentation.
How much tableware is needed for a Training Day?: Plan at least one plate and one fork per person for lunch, one water glass per person, and enough coffee cups for each planned service. Add 10% extra tableware if washing up or replacement during the day is not possible.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.