What you need for a communication training
A communication training needs more than chairs and a presentation screen. You’ll need a clear registration setup, printed worksheets, name badges, practice materials and reliable equipment for exercises such as active listening. This shopping list also covers coffee, tea, chilled drinks, catering supplies and serving items. Check dietary requirements before ordering food, and test the laptop, projector, cables and microphone at least one day before the session.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Training chairsqty 24
- Tablesqty 6
- Reception desk
- Buffet tableqty 2
Equipment
- Laptop
- Projector
- Projection screen
- HDMI cable
- Extension cordqty 2
- Power stripqty 2
- Portable speaker
- Wireless microphone
Tableware
- Coffee cupsqty 30
- Drinking glassesqty 30
- Dinner platesqty 25
- Dessert platesqty 25
- Knivesqty 25
- Forksqty 25
- Spoonsqty 25
Kitchen
- Coffee maker
- Kettle
- Thermosqty 3
- Cutting boardqty 2
- Bread knife
- Serving plattersqty 6
- Serving utensilsqty 6
- Cool boxqty 2
- Food containersqty 6
Training materials
- Flip chartqty 2
- Flip chart sheetsqty 30
- Markersqty 24
- Ballpoint pensqty 30
- Notepadsqty 24
- Worksheetsqty 24
- Name badgesqty 24
- Badge holdersqty 24
- Role-play cardsqty 24
- Certificatesqty 24
Decorations
- Tableclothsqty 6
- Pen holdersqty 6
Cleaning
- Waste binsqty 4
- Dish brushqty 2
- Bucketsqty 2
Lighting
- Standing lampsqty 2
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Spa Blauw - 24 bottles
- Sparkling water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 4 liters
- Apple juice - 2 liter
- Mini butter - 2 tubs
- Whole grain bread - 4 loaves
- White bread - 2 loaves
- Wholegrain rolls - 24 pieces
- Young cheese - 1 kilo
- Aged cheese - 500 grams
- Chicken breast spread - 500 grams
- Hummus - 3 tubs
- Cream cheese - 2 tubs
- Cucumber - 4 pieces
- Tomatoes - 1 kilo
- Lettuce - 3 heads
- Paprika - 6 pieces
- Carrots - 1 kilo
- Cherry tomatoes - 1 kilo
- Apples - 24 pieces
- Bananas - 24 pieces
- Grapes - 2 kilos
- Plain chips - 3 bags
- Paprika chips - 3 bags
- Mixed nuts - 2 bags
- Wholegrain crackers - 4 packs
- Muesli bars - 30 pieces
- Yogurt - 24 cups
- Granola - 1 kilo
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Pepper - 1 shaker
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Vegetarian meal salad - 6 portions
- Pasta salad - 20 servings
- Green salad - 20 servings
- Baguettes - 6 pieces
- Herb butter - 4 tubs
- Vegan meal - 3 portions
- Gluten-free rolls - 3 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Cleaning cloths - 6 pieces
- Hand soap - 2 dispensers
Tips
- Plan coffee, tea and water for the arrival period as well as the breaks. For a half-day session, allow around 2–3 cups of coffee or tea and at least 500 ml of water per participant.
- Print one worksheet pack and one name badge per participant, plus 10% extra. For 20 attendees, prepare 22 copies and 22 badges so late registrations or damaged pages do not disrupt the training.
- Set aside a complete practice kit for every exercise before participants arrive. Keep flip chart sheets, markers and other practice materials at the front of the room rather than in a cupboard.
- Test the presentation setup at least 24 hours in advance and again 30 minutes before opening the room. Check the laptop, projector, screen, HDMI cable, extension cord, power strip, speaker and wireless microphone together.
- Order catering only after dietary requirements are collected and counted. Confirm the final numbers with the caterer 2–3 working days before the training, and keep food containers available for leftovers or separate meal portions.
Frequently asked questions
- What do I need to buy for a communication training?
- Prepare printed worksheets, name badges, flip chart sheets and the materials used in the practice exercises. You will also need coffee, tea, water, catering, cups, glasses, plates, cutlery and presentation equipment such as a laptop, projector and HDMI cable.
- How much coffee and water do I need for communication training?
- For a half-day training, allow 2–3 cups of coffee or tea and at least 500 ml of water per participant. Add around 10% extra drinks for late arrivals, trainers and people who stay for longer breaks.
- How many worksheets and name badges should I prepare?
- Prepare one worksheet pack and one name badge per registered participant, plus 10% spare. For 20 participants, that means 22 worksheet packs and 22 badges.
- When should I order catering for a communication training?
- Collect dietary requirements before placing the order and confirm the final participant count 2–3 working days before the session. Recheck the delivery time on the day before training so food arrives before the first break.
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