Tasting Market Shopping List

A tasting market needs more than products for visitors to sample. You will need servingware for each stall, chilled storage, coffee and drink equipment, preparation tools, and a clear way to handle payments. Plan tasting portions before ordering fresh produce, then match quantities to the number of registered guests and participating sellers. Buy shelf-stable items early, but arrange chilled product collection as close to the event as possible so everything arrives in good condition.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 10
Party tentsqty 4
Tablesqty 14
High tablesqty 8
Chairsqty 60
Tablecloth setsqty 14
Stall shelvesqty 20

Tableware

Reusable platesqty 150
Reusable bowlsqty 100
Reusable glassesqty 180
Coffee cupsqty 80
Knivesqty 120
Forksqty 120
Spoonsqty 100
Serving spoonsqty 20
Serving plattersqty 30
Serving traysqty 20

Kitchen

Cutting boardsqty 8
Chef's knivesqty 8
Mixing bowlsqty 12
Measuring cupsqty 4
Pliersqty 12
Kitchen tweezersqty 6
Food warmersqty 6
Thermos flasksqty 6
Corkscrewsqty 6
Bottle openersqty 6

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 8
Induction platesqty 4
Extension cordsqty 8
Power stripsqty 8
Handheld microphonesqty 2
Portable speakersqty 2
Cash registersqty 2
Card machinesqty 2
Cash boxesqty 2
Calculatorsqty 2

Lighting

String lightsqty 8
LED lampsqty 12
Batteriesqty 24

Decorations

Booth signsqty 10
Menu boardsqty 12
Chalk markersqty 12
Table decorationsqty 20
Buntingqty 10
Name badgesqty 80
Badge holdersqty 80
Directional signsqty 12
Information boardsqty 8

Catering

Tasting cupsqty 300
Wooden skewersqty 500
Paper napkinsqty 600
Paper bagsqty 300
Serving traysqty 200
Labelsqty 250
Marker pensqty 20
Aluminum foilqty 4
Cling filmqty 4
Groceries
- Coffee beans - 3 kilo
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Sparkling water - 24 bottles
- Still water - 36 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Apple juice - 8 liters
- Grape juice - 6 liters
- Non-alcoholic beer - 24 bottles
- Pilsner - 72 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 8 bottles
- Lemons - 3 kilos
- Limes - 2 kilos
- Apples - 5 kilo
- Pears - 4 kg
- Grapes - 4 kilos
- Strawberries - 3 kilos
- Cucumbers - 4 kilos
- Cherry tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Arugula - 1 kilo
- Mixed salad - 2 kilos
- Fresh basil - 12 bunches
- Fresh mint - 8 bunches
- Garlic - 500 grams
- Red onions - 2 kilos
- Potatoes - 8 kilos
- Baguettes - 20 pieces
- Ciabatta - 12 pieces
- Mini burger buns - 100 pieces
- Tortilla wraps - 80 pieces
- Toast - 12 packs
- Crackers - 10 packs
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Hummus - 3 kilos
- Pesto - 2 kilos
- Young cheese - 4 kilos
- Aged cheese - 4 kilos
- Goat cheese - 2 kilos
- Brie - 2 kilos
- Mozzarella - 2 kilos
- Parmesan cheese - 1 kilo
- Boiled ham - 2 kilos
- Salami - 2 kilo
- Smoked chicken - 2 kilo
- Smoked salmon - 1.5 kilos
- Falafel - 3 kilos
- Mini sausages - 3 kilos
- Chicken breast - 3 kilo
- Ground beef - 3 kilos
- Eggs - 60 pieces
- Chickpeas - 12 cans
- Corn - 8 cans
- Olives - 3 kg
- Sun-dried tomatoes - 2 kilo
- Pickles - 2 kilo
- Nut mix - 3 kilo
- Walnuts - 1 kilo
- Raisins - 1 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Snacks - 6 bags
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 3 bottles
- Chili sauce - 2 bottles
- Balsamic vinegar - 2 bottles
- Olive oil - 4 liters
- Sunflower oil - 3 liters
- Apple cider vinegar - 2 bottles
- Salt - 1 kilo
- Black pepper - 500 grams
- Paprika powder - 250 gram
- Curry powder - 250 grams
- Italian herbs - 250 grams
- Chili powder - 150 grams
- Cumin - 150 gram
- Honey - 2 kilos
- Strawberry jam - 2 jars
- Peanut butter - 2 jars
- Dark chocolate - 2 kilo
- Milk chocolate - 2 kilo
- Whipped cream - 12 aerosol cans
- Vanilla ice cream - 8 liters
- Brownies - 8 trays
- Mini muffins - 150 pieces
- Cookies - 10 packs
- Puff pastry snacks - 150 pieces
- Baguettes - 10 pieces
- Yeast - 10 packets
- Flour - 5 kilo
- Breadcrumbs - 2 kilos
- Diced tomatoes - 12 cans
- Coconut milk - 8 cans
- Vegetable stock - 2 boxes
- Paper towels - 12 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Hand soap - 6 bottles

Cleaning

Waste binsqty 10
Broom setsqty 3
Floor squeegeesqty 2
Mopsqty 4
Bucketsqty 4
Washing-up bowlsqty 4
Hand soap dispensersqty 4
Toilet paperqty 24
Paper towelsqty 12
Cleaning glovesqty 8

Tips

Set the tasting portion for every stall before shopping. This lets you calculate whether each seller needs enough product for one sample per guest or several smaller tastings.
Keep chilled products in coolers until they are needed, and collect them on the day or within 24 hours of serving. Do not leave dairy, meat or other perishable items at the stall without cooling.
Count reusable plates, bowls and glasses by stall, then add at least 10% extra for breakage, dropped items and late replacements. Include separate serving spoons, platters or trays so guests do not use eating utensils.
Bring preparation tools that sellers may forget, including cutting boards, chef’s knives, mixing bowls and measuring cups. Check each booth before opening rather than discovering missing equipment during the first tasting.
Set up coffee machines, kettles, thermos flasks, corkscrews and bottle openers before guests arrive. Keep payment supplies and cash ready at least 30 minutes before opening, even if most visitors pay digitally.

Frequently asked questions

How much food do I need for a tasting market?: Calculate each tasting portion per registered guest, then add 10% to cover spills, repeat tastings and volunteers. For example, 100 guests receiving one 30 g sample each require 3 kg before the extra allowance.
How many plates and glasses do I need for a tasting market?: Plan one plate and glass per guest per tasting round, plus at least 10% extra. For 80 guests, prepare at least 88 of each item if washing or rapid collection is not available.
When should I buy fresh food for a tasting market?: Buy shelf-stable stock several days ahead, but order fresh produce and collect chilled products no earlier than 24 hours before serving. Confirm delivery or pickup times with every seller before the event day.
What equipment is easy to forget at a tasting market?: Serving spoons, bottle openers, corkscrews, coolers and payment supplies are commonly missed. Check every stall and the drinks area at least 30 minutes before opening, with one spare of each small tool available.

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