What do you need for a Taste Market?

A Taste Market needs more than food and stalls. You also need enough servingware, cooling space, coffee equipment and reliable power for several exhibitors working at once. Plan quantities around your number of vendors, guests and serving points, then add a small reserve for breakages, spills and delayed deliveries. This checklist helps you buy or bring the practical items that are most often forgotten until setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 16
Foldable tablesqty 24
High tablesqty 12
Folding chairsqty 60
Bar stoolsqty 12
Tableclothsqty 24
Market stall tarpaulinsqty 16
Tent weightsqty 32
Transport vehiclesqty 3

Tableware

Reusable platesqty 350
Reusable bowlsqty 200
Reusable glassesqty 400
Coffee cupsqty 150
Knivesqty 250
Forksqty 250
Spoonsqty 200
Serving spoonsqty 30
Small bowlsqty 80
Serving plattersqty 40
Thermos flasksqty 8
Water jugsqty 12
Cutting boardsqty 12
Kitchen knivesqty 12

Equipment

Coolersqty 8
Small refrigeratorsqty 4
Coffee machinesqty 3
Kettlesqty 3
Extension cordsqty 12
Power stripsqty 8
Cable traysqty 20
Handheld microphonesqty 2
Portable speakersqty 2

Lighting

String lightsqty 12
LED lampsqty 16
Batteriesqty 24

Decorations

Buntingqty 12
Balloonsqty 100
Flower arrangementsqty 12
Chalkboardsqty 20
Menu board holdersqty 20
Table décorqty 24

Kitchen

Food warmersqty 8
Serving tongsqty 20
Measuring cupsqty 6
Mixing bowlsqty 8
Aluminum foilqty 6
Cling filmqty 6
Storage binsqty 30
Ice packsqty 40

Cleaning

Waste binsqty 12
Waste binsqty 4
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Cleaning clothsqty 30
Washing-up basinsqty 6
Hand soap dispensersqty 8
Sanitizer pumpsqty 8

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Rood - 48 bottles
- Cola - 48 bottles
- Cola Zero - 48 bottles
- Sinas - 36 bottles
- Iced tea - 36 bottles
- Ginger beer - 24 bottles
- Apple juice - 24 liters
- Orange juice - 24 liters
- Alcohol-free beer - 48 bottles
- Beer - 120 bottles
- White wine - 24 bottles
- Rosé - 18 bottles
- Red wine - 12 bottles
- Coffee beans - 4 kilos
- Black tea - 200 bags
- Green tea - 100 bags
- Herbal tea - 100 bags
- Milk - 20 liters
- Oat milk - 12 liters
- Coffee cream - 6 liters
- Granulated sugar - 5 kilos
- Sugar substitutes - 500 pieces
- Honey - 3 jars
- Lemons - 8 kilos
- Mint - 20 bunches
- Ice cubes - 40 kilos
- Baguettes - 30 pieces
- Mini rolls - 300 pieces
- Crackers - 20 packs
- Tortilla chips - 20 bags
- Paprika chips - 15 bags
- Plain chips - 15 bags
- Popcorn - 12 bags
- Olives - 8 kilo
- Pickles - 6 jars
- Sun-dried tomatoes - 4 kilo
- Mixed nuts - 6 kilos
- Raisins - 3 kilos
- Hummus - 8 kilos
- Cream cheese - 5 kilos
- Brie - 6 kilo
- Gouda cheese - 8 kilos
- Goat cheese - 4 kilos
- Blue cheese - 3 kilos
- Young cheese slices - 5 kilo
- Serrano ham - 4 kilos
- Salami - 4 kilos
- Smoked chicken - 3 kilo
- Vegetarian spread - 4 kilos
- Pesto - 3 kilos
- Tapenade - 3 kilos
- Baba ganoush - 3 kilo
- Mayonnaise - 4 liters
- Ketchup - 4 liters
- Mustard - 3 liters
- Chili sauce - 3 liters
- Garlic sauce - 3 liters
- Olive oil - 5 liters
- Balsamic vinegar - 2 liters
- Salt - 2 kilos
- Black pepper - 500 grams
- Paprika powder - 500 grams
- Italian herbs - 500 grams
- Garlic - 2 kilos
- Arugula - 4 kilos
- Mixed salad - 8 kilos
- Cherry tomatoes - 8 kilo
- Cucumbers - 6 kilos
- Bell peppers - 6 kilos
- Red onions - 3 kilos
- Grapes - 8 kilos
- Apples - 12 kilos
- Pears - 8 kilo
- Strawberries - 6 kilos
- Melons - 6 pieces
- Lemon cake - 12 pieces
- Brownies - 180 pieces
- Cookies - 15 packs
- Apple pie slices - 120 pieces
- Vegan muffins - 80 pieces
- Gluten-free crackers - 10 packs
- Gluten-free cookies - 10 packs
- Lactose-free yogurt - 6 liters
- Vegan cheese - 2 kilo
- Paper napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 150 pieces
- Garbage bags for glass - 20 pieces
- Dish soap - 6 liter
- All-purpose cleaner - 6 liters
- Glass cleaner - 3 liters
- Disinfectant - 5 liters
- Hand soap - 8 liters
- Hand sanitizer - 8 liters
- Sponges - 30 pieces
- Scouring sponges - 20 pieces
- Rubber gloves - 20 pairs
- Kitchen towels - 24 pieces
- Baking paper - 6 rolls
- Food storage containers - 100 pieces
- Ziplock bags - 100 pieces
- Aluminum foil - 6 rolls
- Cling film - 6 rolls

Tips

Count reusable plates, bowls and glasses by expected guest turnover, not just the number of seats. For a market where people sample several dishes, allow at least 3 plates, 2 bowls and 3 glasses per guest if washing during the event is not possible.
Plan one complete serving set for each active stall: serving spoons, small bowls, platters and cutting boards should not be shared between stalls handling different foods. Keep extra kitchen knives and serving utensils available for replacements.
Cooling capacity is easy to underestimate. Check each exhibitor’s requirements at least 7 days before the market and reserve enough coolers or small refrigerators for ingredients, drinks and temperature-sensitive samples.
Coffee service needs its own equipment and power plan. Provide coffee cups, thermos flasks, water jugs, coffee machines and kettles together, and test every extension cord and power strip before vendors arrive.
Buy or bring practical weather and setup supplies before the final week: tablecloths, stall tarpaulins and tent weights are often missed, while vehicles and deliveries need to be confirmed at least 2 days before setup.

Frequently asked questions

How many plates and glasses do I need for a Taste Market?: For a no-wash event, start with 3 reusable plates and 3 reusable glasses per guest, plus 10% extra. Add 2 bowls per guest when soups, desserts or other bowl-based samples are served.
How early should I buy supplies for a Taste Market?: Confirm specialist equipment and furniture at least 2 weeks before the market. Order groceries and disposable replacements no later than 5 to 7 days before the event, then check the inventory again 2 days before setup.
How much coffee equipment is needed for a Taste Market?: Allow one coffee machine or kettle for each busy service point, with at least 2 thermos flasks per point so one can be refilled while the other is in use. Check available sockets and cable lengths before assigning stall locations.
What should I bring for outdoor Taste Market stalls?: Bring one tent or stall covering per exposed pitch, suitable tablecloths, tarpaulins and enough tent weights for every tent leg. Check the forecast 24 hours before the event and keep spare covers available for sudden rain.

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