What you need for a Sustainability Market

A Sustainability Market needs more than tables for exhibitors. You also need a clear welcome point, reusable serving items, visible signs, safe power access and a simple way to keep drinks and catering organised. This shopping list covers the physical supplies for stalls, refreshments, information and site setup. Check quantities against your exhibitor count, expected visitors and the number of volunteers scheduled for the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 24
Beer tablesqty 8
Folding chairsqty 80
Bar stoolsqty 8
Information desk
Clothes racksqty 2
Storage boxesqty 12
High tablesqty 6

Tableware

Reusable cupsqty 250
Reusable coffee cupsqty 150
Reusable platesqty 180
Reusable cutleryqty 220
Serving traysqty 8
Pitchersqty 8
Thermos flasksqty 8
Dishpanqty 4

Decorations

Buntingqty 12
Chalkboardsqty 12
Tableclothsqty 24
Plantsqty 16
Clipboardsqty 20
Name badgesqty 80
Wooden signageqty 12
Table décorqty 24
Paper arrowsqty 20
Sidewalk chalkqty 12

Equipment

Extension cordsqty 8
Power stripsqty 8
Cable matsqty 12
Coolersqty 6
Bluetooth speakersqty 2
Microphone
Laptopsqty 2
Tabletsqty 2
Power banksqty 6
Payment terminalsqty 4
Label printersqty 2
Paper shredder

Kitchen

Cutting boardsqty 6
Chefs, knivesqty 6
Mixing bowlsqty 8
Measuring cupsqty 4
Serving spoonsqty 8
Pliersqty 8
Cool bagsqty 12
Serving traysqty 8
Coffee machinesqty 3
Kettlesqty 3
Induction hobsqty 2
Cooler cratesqty 8
Food warmersqty 4
Bread knivesqty 4
Kitchen scalesqty 2
Herb grindersqty 4

Cleaning

Waste binsqty 12
Waste binsqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 6
Cleaning glovesqty 12
Hand soap dispensersqty 6
Litter pickersqty 4
Hand broomsqty 6
Microfiber clothsqty 24
Hand sanitizer stationsqty 6

Lighting

LED string lightsqty 8
LED lampsqty 12
Battery lanternsqty 8
Extendable string lightsqty 4
Rechargeable work lightsqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 6 liters
- Lemons - 3 kilos
- Spa Blauw - 12 bottles
- Sparkling mineral water - 8 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Ginger beer - 4 bottles
- Iced tea - 6 bottles
- Organic lemonade - 6 bottles
- Ice cubes - 12 bags
- Whole wheat bread - 10 loaves
- Multigrain rolls - 80 pieces
- Wholegrain wraps - 60 pieces
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Young cheese - 5 kilos
- Aged cheese - 3 kilos
- Vegan cheese - 2 kilo
- Chicken breast slices - 2 kilos
- Vegetarian falafel - 5 kilos
- Lentil spread - 10 tubs
- Cucumbers - 20 pieces
- Tomatoes - 6 kilos
- Peppers - 4 kilos
- Carrots - 5 kilos
- Lettuce - 12 heads
- Arugula - 8 bags
- Avocados - 30 pieces
- Onions - 3 kilos
- Garlic - 6 bulbs
- Apples - 12 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Mandarins - 8 kilos
- Pears - 6 kilos
- Unsalted nuts - 3 kilos
- Raisins - 2 kilos
- Oat bars - 150 pieces
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Salted popcorn - 6 bags
- Whole grain crackers - 12 packs
- Olives - 8 jars
- Pickles - 6 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Chili sauce - 3 bottles
- Olive oil - 3 liters
- Balsamic vinegar - 2 bottles
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Cumin - 200 grams
- Dried oregano - 150 gram
- Basil - 10 bunches
- Parsley - 10 bunches
- Fresh mint - 8 bunches
- Vegan mayonnaise - 3 jars
- Gluten-free rolls - 20 pieces
- Gluten-free crackers - 6 packs
- Vegan cookies - 8 packs
- Wholegrain biscuits - 10 packs
- Brownies - 100 pieces
- Vegan muffins - 80 pieces
- Napkins - 1000 pieces
- Baking paper - 4 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags for residual waste - 100 pieces
- Compost bin liners - 60 pcs
- Plastic trash bags - 60 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant hand gel - 12 bottles
- Sponges - 24 pieces
- Tea towels - 24 pcs
- Tissues - 12 packs

Tips

Plan one clear information desk near the entrance, with clipboards, name badges and wooden or chalkboard signs ready before exhibitors arrive. Keep a few spare badges and pens available for last-minute changes.
Use reusable cups, coffee cups, plates and cutlery for the catering area, then provide serving trays, pitchers and thermos flasks so refreshments can be replenished without constant unpacking. For a busy first hour, prepare at least two drinking vessels per expected guest if washing facilities are limited.
Measure the route from power outlets to each powered stall before buying or collecting extension cords, power strips and cable mats. Keep cables covered across walkways and do not rely on one power strip for several high-load appliances.
Give each exhibitor enough table space for products, information and a storage box underneath. Clothes racks, high tables and bar stools are useful only where the stall layout leaves visitors a clear walking route.
Prepare the waste and washing point before food and drinks are served: place the dishpan, coolers and clearly visible waste containers together, and chill drinks several hours before opening rather than just before visitors arrive.

Frequently asked questions

What should I buy for a Sustainability Market?: Start with market furniture, reusable tableware, signage, power accessories, coolers and storage. The required amount depends on the number of exhibitors and visitors, so confirm the stall count before finalising quantities.
How many reusable cups do I need for a Sustainability Market?: Allow at least two cups per expected guest when there is no fast washing station, then add a buffer of 10 to 20 percent. Buy or borrow matching reusable coffee cups if hot drinks are part of the catering.
When should I prepare the signs and floor plan?: Finish the floor plan and route signs at least one day before the market. Print spare copies and prepare the information desk before exhibitors begin setting up.
How early should drinks be chilled for a Sustainability Market?: Put drinks in coolers several hours before opening so they are cold when visitors arrive. Keep extra stock in reserve and refill the serving area during the event.

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