What you need for a Sustainability Market

A Sustainability Market needs more than stalls and tables. You also need a clear way to serve drinks, manage power, guide visitors and keep reusable items moving through the event. This shopping list covers the practical equipment behind the plan, from party tents and market stalls to coolers, thermos flasks and serving tools. Check quantities against your number of suppliers, visitors and volunteers before buying or reserving anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 16
Foldable tablesqty 20
High tablesqty 6
Folding chairsqty 80
Tableclothsqty 20
Stoolsqty 12

Equipment

Extension cordsqty 12
Power stripsqty 10
Battery lampsqty 12
Portable speakersqty 2
Microphonesqty 2
Coolersqty 6
Thermos flasksqty 8
Kettlesqty 3
Coffee machinesqty 2
Cable matsqty 12
Duct tapeqty 8
Scissorsqty 6
Hammerqty 2
Screwdriver setsqty 2
Cable tiesqty 200
Power banksqty 6

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 12
Serving tongsqty 8
Bread basketsqty 6
Serving jugsqty 6

Tableware

Reusable cupsqty 250
Reusable platesqty 180
Reusable cutleryqty 220
Coffee cupsqty 120
Tea glassesqty 80

Decorations

Buntingqty 12
Chalkboardsqty 12
Chalk markersqty 12
Plant in potsqty 20
Jute table runnersqty 20
Candle holdersqty 20

Lighting

LED string lightsqty 8
LED lanternsqty 12

Cleaning

Waste binsqty 12
Waste sorting stickersqty 12
Broom setsqty 4
Mop setsqty 3
Bucketsqty 6
Hand broomsqty 6
Cratesqty 20

Catering

Groceries
- Coffee beans - 4 packs
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Cocoa powder - 2 packs
- Sugar - 3 packs
- Oat milk - 12 liters
- Semi-skimmed milk - 8 liters
- Spa Blauw - 10 bottles
- Sparkling mineral water - 8 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Lemonade - 8 liters
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 5 kilograms
- Carrots - 5 kilograms
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilograms
- Bell peppers - 20 pieces
- Hummus - 3 kilograms
- Cream cheese - 2 kilograms
- Mild cheese - 3 kilograms
- Vegan cheese - 1 kilogram
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Whole wheat bread - 20 loaves
- Whole wheat rolls - 120 pieces
- Whole grain wraps - 80 pieces
- Rice cakes - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 4 kilograms
- Raisins - 3 kilograms
- Olives - 3 kilograms
- Pickles - 3 jars
- Cherry tomatoes - 2 kilogram
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Italian herbs - 1 jar
- Fresh basil - 6 bunches
- Fresh mint - 4 bunches
- Lemons - 20 pieces
- Ice cubes - 15 kilograms
- Tortilla chips - 6 bags
- Salsa sauce - 6 jars
- Chickpeas - 12 cans
- Corn - 8 cans
- Lentils - 8 cans
- Diced tomatoes - 8 cans
- Oatmeal - 3 kilograms
- Vegan cookies - 8 packs
- Butter - 1 kilogram
- Margarine - 1 kilogram
- Eggs - 60 pieces
- Flour - 3 kilograms
- Baking powder - 3 bags
- Cinnamon - 1 jar
- Vanilla sugar - 4 sachets
- Honey - 2 jars
- Wooden stirrers - 500 pieces
- Compostable napkins - 500 pieces
- Baking paper - 2 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- General waste bags - 60 pieces
- Compostable trash bags - 40 pieces
- Paper waste bags - 30 pieces
- Glass waste bags - 20 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 3 bottles
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Nitrile gloves - 4 boxes
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles

Tips

Count one market stall and one table setup for each supplier before you shop. Add separate high tables, stools or folding chairs only where the layout or activity requires them.
Plan drink service by time of day: prepare at least two reusable cups per expected guest if washing facilities are limited, and keep extra coffee cups and tea glasses for busy periods.
Measure the distance from power outlets to every powered area before choosing extension cords and power strips. Test all cables, lighting and portable speakers together before opening.
Use one cooler or insulated storage area for each food or drink station so cold items do not have to be carried across the market. Label serving jugs, platters and tongs by station.
Order or prepare route signs, chalkboards and information sheets before the event week. Bring spare chalk markers and enough signs for entrances, stalls, toilets, waste points and activity areas.

Frequently asked questions

What should I buy for a Sustainability Market?: Start with one stall and table setup per supplier, then add seating, tents, signs, power equipment and reusable tableware based on attendance. For food and drinks, include coolers, thermos flasks, kettles or coffee machines, serving tools and storage items.
How many reusable cups do I need for a market?: Plan for at least two cups per expected guest when there is no fast washing system. Add 10 to 15 percent extra for breakage, misplaced cups and peak-time queues.
How early should I arrange equipment for a Sustainability Market?: Reserve tents, stalls, tables, power equipment and catering items at least 2 to 4 weeks before the event. Confirm quantities and test cables, lights and audio equipment during the week before opening.
What signage is needed at a Sustainability Market?: Prepare signs for every entrance, route change, supplier area, waste stream and activity point. Have them ready at least 3 days ahead, with spare chalk markers and extra blank information sheets for last-minute changes.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.