What to buy and bring for a study trip

A study trip needs more than transport and a timetable. You also need packed lunches, chilled drinks, route materials, identification supplies and equipment for communication and safety. This shopping list helps you prepare the practical items before departure, including reusable tableware, coolers, power banks and first aid kits. Check quantities against the participant list, supervisors and trip length so nobody is left without food, water or essential information.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding tablesqty 4
Foldable chairsqty 6

Equipment

Coolersqty 4
Power banksqty 6
Chargersqty 6
Mobile phonesqty 4

Tableware

Reusable drinking cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Serving plattersqty 6
Thermos flasksqty 4
Ice packsqty 12

Catering

Lunch boxesqty 50
Napkinsqty 100
Name stickersqty 50
Reusable water bottlesqty 50
Groceries
- Whole grain bread - 8 loaves
- Multigrain buns - 50 pieces
- Cheese slices - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1,5 kilogram
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 4 kilograms
- Muesli bars - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Cookies - 8 packs
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Apple juice - 6 packs
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kilogram
- Lemon juice - 2 bottles
- Salt - 1 tin
- Pepper - 1 can
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Dishcloths - 2 packs
- Nitrile gloves - 2 boxes

Office

Clipboardsqty 10
Ballpoint pensqty 50
Notepadsqty 50
Route mapsqty 50
Assignment sheetsqty 50

Safety

First aid kitsqty 2
Reflective vestsqty 6

Cleaning

Waste binsqty 6
Cleaning clothsqty 12
Hand sanitizerqty 4

Tips

Prepare one lunch box and reusable water bottle per participant, plus a small reserve for supervisors or unexpected additions. Assemble lunch packs before departure and keep perishable food chilled.
Plan two reusable drinking cups, plates and sets of cutlery for every person if the group will eat more than once. Pack napkins, serving platters, cutting boards and bread knives where food will be prepared or shared.
Charge every phone and power bank the evening before, and bring at least one charger per supervisor or vehicle. Keep emergency contacts and the printed participant list available even if mobile coverage is unreliable.
Print route maps, assignment sheets and the participant list before the trip; take one route map per participant or pair and several extra copies. Put the papers on clipboards so they remain usable outdoors.
Pack one first aid kit for each separate group or vehicle and provide reflective vests wherever the route includes roadside walking or low visibility. Add hand sanitizer, cleaning cloths and waste bins so lunch stops can be left clean.

Frequently asked questions

What food should I buy for a study trip?: Buy one complete lunch pack and one reusable water bottle per participant, with extra portions for supervisors and late additions. Include napkins and enough chilled drinks for the full travel and activity schedule.
How many route maps do I need for a study trip?: Prepare one route map per participant or pair, depending on how the group will navigate, and print at least 5 extra copies. Keep a separate copy with each supervisor and in the transport vehicle.
What equipment should supervisors bring on a study trip?: Each supervisor should have a charged mobile phone, charger or power bank, participant information, route materials and access to a first aid kit. For a group split across vehicles, provide at least one first aid kit and one clipboard per group.
When should I prepare the shopping for a study trip?: Buy non-perishable supplies and check borrowed equipment at least 3 days before departure. Buy fresh food 1 day before, chill drinks overnight and assemble lunch packs on the morning of the trip.

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