Anniversary tour shopping list

An anniversary tour needs more than banners and balloons. You are preparing several venues, so every location needs its own tableware, signs, catering supplies, and event equipment. Use the guest count for each stop to calculate plates, glasses, chairs, and wristbands, then add a small reserve for breakage and late registrations. Pack decorations and technical equipment by venue so nothing is left behind when the tour moves on.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 18
Folding chairsqty 180
Buffet tablesqty 4
Bar stoolsqty 8
Coat racksqty 3
Clothes hangersqty 200
Stage sectionsqty 12
Music standsqty 2

Tableware

Dinner platesqty 180
Dessert platesqty 180
Coffee cupsqty 120
Water glassesqty 200
Wine glassesqty 180
Coffee spoonsqty 120
Dinner cutlery setsqty 180
Storage crates for tablewareqty 12

Decorations

Anniversary bannersqty 6
Backdrop fabricsqty 3
Balloon archesqty 3
Balloonsqty 300
Tableclothsqty 24
Table runnersqty 18
LED candlesqty 36
Flower arrangementsqty 12
Photo booth propsqty 20
Directional signsqty 12

Equipment

Active speakersqty 4
Mixer
Wireless microphonesqty 4
Microphone standsqty 4
Slide projector
Projection screen
Laptopqty 2
HDMI cablesqty 4
Extension cordsqty 6
Power stripsqty 10
Gaffer tapeqty 8
Cable matsqty 12
Flight casesqty 8
Flashlightsqty 6

Lighting

LED PAR lightsqty 12
Light standsqty 4
Light barsqty 3

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Thermos flasksqty 8
Food warmersqty 6
Serving plattersqty 12
Serving utensilsqty 18
Coolersqty 6
Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Kitchen traysqty 12
Aluminum foilqty 6
Cling filmqty 6

Catering

Wristbandsqty 600
Name stickersqty 250
Menusqty 200
Program bookletsqty 600
Drink dispensersqty 4
Serving jugsqty 12
Groceries
- Coffee - 12 packs
- Decaffeinated coffee - 3 packs
- Black tea - 8 boxes
- Green tea - 4 boxes
- Herbal tea - 4 boxes
- Sugar - 5 kilograms
- Sweetener - 4 boxes
- Semi-skimmed milk - 24 liters
- Oat milk - 12 liters
- Lemons - 6 kilograms
- Cola - 36 liters
- Cola Zero - 36 liter
- Orange soda - 24 liters
- Tonic - 12 liters
- Spa Blue - 120 liters
- Spa Rood - 60 liters
- Apple juice - 24 liters
- Orange juice - 24 liters
- Alcohol-free beer - 48 bottles
- Pils - 144 bottles
- White wine - 24 bottles
- Red wine - 18 bottles
- Rosé - 12 bottles
- Prosecco - 12 bottles
- Ice cubes - 30 kilograms
- Baguettes - 24 pieces
- Mini bake-at-home rolls - 300 pieces
- Butter - 3 kilograms
- Cream cheese - 3 kilograms
- Young cheese - 8 kilograms
- Brie - 4 kilogram
- Ham hock - 5 kilogram
- Smoked chicken breast - 4 kilograms
- Hummus - 4 kilograms
- Peanut butter - 2 kilograms
- Strawberry jam - 2 kilograms
- Cucumbers - 6 kilograms
- Cherry tomatoes - 6 kilograms
- Bell peppers - 4 kilograms
- Mixed lettuce - 8 kilograms
- Carrots - 5 kilograms
- Grapes - 8 kilograms
- Apples - 12 kilograms
- Bananas - 8 kilograms
- Melons - 6 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 12 bags
- Salted peanuts - 6 kilogram
- Mixed nuts - 6 kilograms
- Olives - 4 kilograms
- Salted crackers - 12 packs
- Mini meatballs - 18 kilogram
- Vegetarian bitterballen - 12 kilogram
- Mini spring rolls - 12 kilogram
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Sweet chili sauce - 3 bottles
- Tomato soup - 30 liters
- Vegetable soup - 20 liters
- Pasta - 18 kilogram
- Pesto - 3 kilogram
- Pasta sauce - 18 liters
- Grated cheese - 5 kilograms
- Arugula - 3 kilograms
- Chicken breast - 15 kilograms
- Vegetarian chicken pieces - 8 kilogram
- Rice - 15 kilogram
- Stir-fried vegetables - 20 kilogram
- Ketjap manis - 4 bottles
- Kroepoek - 12 bags
- Brownies - 300 pieces
- Mini muffins - 300 pieces
- Whipped cream - 12 aerosol cans
- Fresh fruit for dessert - 12 kilogram
- Spice mix - 6 jars
- Salt - 2 kilograms
- Pepper - 1 kilogram
- Olive oil - 4 liters
- Dish soap - 6 bottles
- Dishwasher tablets - 3 boxes
- Paper towels - 24 rolls
- Napkins - 800 pieces
- Aluminum foil - 6 rolls
- Cling film - 6 rolls
- Garbage bags - 120 pieces
- Toilet paper - 48 rolls
- Hand soap - 12 bottles
- Hand sanitizer - 12 bottles

Cleaning

All-purpose cleanerqty 6
Glass cleanerqty 4
Microfiber clothsqty 30
Spongesqty 24
Floor squeegeesqty 3
Bucketsqty 6
Broom setsqty 3
Vacuum cleanersqty 2
Paper towelsqty 12
Toilet brushesqty 6

Transport

Transport cartsqty 4
Ratchet strapsqty 12
Moving blanketsqty 20
Storage cratesqty 30
Ground protection matsqty 6

Safety

Fire extinguishersqty 4
Safety vestsqty 8
Cable traysqty 20
Non-slip matsqty 12
Flashlightsqty 6

Office

Clipboardsqty 8
Pensqty 40
Markersqty 20
Tapeqty 8
Writing paperqty 500
Badge holdersqty 30
Document foldersqty 12
Cash boxesqty 3

Tips

Count tableware for each venue separately: plan one dinner plate, dessert plate, water glass, wine glass, coffee cup, and cutlery set per guest, plus 10% extra for breakage and unexpected arrivals.
Prepare directional signs before the tour starts. Allow at least one sign for the entrance, registration point, dining area, toilets, and performance space at every venue.
Match seating and serving furniture to the confirmed guest list. Count one chair per seated guest, then add 5% spare chairs; buffet tables, bar stools, coat racks, and hangers should be assigned to specific venues.
Pack the sound kit as a complete set for each performance: active speakers, mixer, wireless microphones, and microphone stands. Test every microphone and cable before loading the vehicle.
Order catering by location rather than as one tour-wide delivery. Confirm dietary requirements and final numbers at least 3 days before each event, and keep tableware in labelled storage crates.

Frequently asked questions

How many plates and glasses do I need for an anniversary tour?: Start with one dinner plate, dessert plate, water glass, wine glass, and coffee cup per guest at each venue. Add 10% extra, so an event for 100 guests requires 110 of each item where applicable.
How much extra catering should I order for each tour stop?: Use the confirmed guest count and add 5% to 10% for late registrations or staff meals. Finalise the order at least 3 days before each location, after collecting dietary requirements.
What decorations do I need for an anniversary tour venue?: Plan one anniversary banner and one backdrop area per venue, plus tablecloths, table runners, LED candles, flowers, and any balloon display you are using. Pack each venue's decorations in a separate labelled crate.
When should I buy or order supplies for the anniversary tour?: Order custom items such as banners, tickets, wristbands, and printed directional signs at least 2 to 3 weeks before the first event. Recheck quantities 3 days before every stop and separate the stock by location.

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