Study Skills Training Checklist

A study skills training session runs smoothly when registration, learning materials, room layout, catering, and technology are prepared in sequence. Start by booking the training room and opening registration, then collect dietary requirements and confirm the participant list. In the final days, prepare worksheets, study planners, name badges, and presentation equipment. On the day, allow time for room setup, workstation checks, coffee and lunch preparation, and participant check-in before the training begins.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Book training room
Send invitations
Open registrations
Process registrations
Collect dietary requirements
Confirm participant list
Send the program and route
Prepare worksheets
2 people
Check the presentation
Set out exercises
2 people
Make name badges
Do the shopping
2 people
Portion the catering
2 people
Bring materials to the venue
2 people
Check the venue
Set up tables and chairs
3 people
Connect presentation screen
2 people
Test sound system
Set up workstations
2 people
Set up registration desk
2 people
Prepare coffee and tea
2 people
Set up lunch buffet
3 people

Event

Receive participants
2 people
Register attendance
Hand out name badges
Serve welcome drinks
2 people
Handle the introduction
Explain the learning goals
Practice the planning method
2 people
Refill break drinks
Serve snack breaks
2 people
Practice concentration techniques
2 people
Demonstrate note-taking techniques
Serve lunch buffet
3 people
Refill the buffet and drinks
2 people
Collect tableware
2 people
Practice assessment strategies
2 people
Create a personal study plan
2 people
Handle questions and cases
2 people
Wrap-up and hand out materials
Check out participants

Aftercare

Pack leftovers safely
2 people
Clear tables and chairs
3 people
Switch off equipment
2 people
Wash dishes
2 people
Sort and remove waste
2 people
Clean the room
2 people
Return materials
2 people
Return borrowed items
Send participant materials digitally

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Registration desk
Stoolsqty 4
Coat rack

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordqty 3
Power stripqty 3
Wireless microphone
Presentation clicker

Training materials

Worksheetsqty 40
Study plannersqty 40
Notepadsqty 40
Ballpoint pensqty 40
Markersqty 40
Sticky notesqty 12
Flipchart padsqty 3
Flip chart stand
Whiteboard
Whiteboard markersqty 8
Name badgesqty 40

Tableware

Mugsqty 40
Glassesqty 40
Platesqty 40
Cutlery setsqty 40
Serving spoonsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Pitcherqty 2
Serving traysqty 6
Bread basketsqty 4
Coolersqty 2

Decorations

Tableclothsqty 8
Directional signsqty 6

Lighting

Standing lampsqty 2

Cleaning

Waste binsqty 4
Washing-up tubsqty 2

Catering

Groceries

Tips

Open registration early enough to process applications and collect dietary requirements before ordering catering. Confirm the final participant list before printing name badges and preparing individual workstations.
Send the program and route to participants before the session, ideally at least 3 days in advance. Include the arrival time, room details, what they need to bring, and any access information.
Prepare worksheets, study planners, notepads, pens, markers, sticky notes, and exercises in participant-sized sets. Put one complete set at each workstation so registration staff do not have to distribute materials later.
Test the laptop, projector, projection screen, HDMI cable, extension cord, power strip, sound system, wireless microphone, and presentation clicker before participants arrive. A 30-minute technical check leaves time to replace a missing cable or adjust the room.
Set up the registration desk before the first arrival, with name badges ready and attendance records available. Prepare coffee and tea before check-in, and portion the lunch buffet only after the venue and catering area are ready.

Frequently asked questions

How far in advance should I organise a study skills training session?: Book the training room and open registration at least 3 to 4 weeks before the session. Close registrations early enough to confirm attendance, dietary requirements, room capacity, and catering quantities at least 3 days in advance.
How many materials should I prepare for study skills training?: Prepare one worksheet set, study planner, notepad, and pen per confirmed participant, plus 5 to 10% extra. For example, 20 participants require 21 or 22 complete sets, along with shared markers, sticky notes, and flipchart materials.
When should I test the presentation equipment?: Test the laptop, projector, screen, HDMI connection, sound system, microphone, and clicker on the day of the training at least 30 minutes before arrival. Check the presentation again after connecting the equipment in the actual room.
How early should participants arrive for study skills training?: Open the registration desk 15 to 30 minutes before the scheduled start. This gives you time to register attendance, hand out name badges, direct participants to their workstations, and handle late arrivals without delaying the first exercise.

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