What you need for a study skills training session

Use this shopping list to prepare a study skills training session without running short of materials or refreshments. Plan supplies for each participant, plus a small reserve for late registrations and damaged items. The training needs more than worksheets: workstations, name badges, presentation equipment, coffee service and lunch tableware all need to be ready before participants arrive. Check what the venue already provides before buying furniture or equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Registration desk
Stoolsqty 4
Coat rack

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordqty 3
Power stripqty 3
Wireless microphone
Presentation clicker

Training materials

Worksheetsqty 40
Study plannersqty 40
Notepadsqty 40
Ballpoint pensqty 40
Markersqty 40
Sticky notesqty 12
Flipchart padsqty 3
Flip chart stand
Whiteboard
Whiteboard markersqty 8
Name badgesqty 40

Tableware

Mugsqty 40
Glassesqty 40
Platesqty 40
Cutlery setsqty 40
Serving spoonsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Pitcherqty 2
Serving traysqty 6
Bread basketsqty 4
Coolersqty 2

Decorations

Tableclothsqty 8
Directional signsqty 6

Lighting

Standing lampsqty 2

Cleaning

Waste binsqty 4
Washing-up tubsqty 2

Catering

Groceries
- Coffee - 3 packs
- Assorted Tea - 4 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Spa Blue - 48 bottles
- Sparkling mineral water - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Whole grain bread - 8 loaves
- White mini rolls - 40 pieces
- Multigrain Mini Rolls - 40 pieces
- Butter - 500 grams
- Cream cheese - 6 tubs
- Young cheese - 2 kilos
- Turkey breast - 1,5 kilo
- Hummus - 8 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumber - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Bell peppers - 8 pieces
- Pasta salad - 4 kilo
- Green salad - 3 kilos
- Herb dressing - 3 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed nuts - 2 kilos
- Muesli bars - 40 pieces
- Bananas - 40 pieces
- Apples - 40 pieces
- Grapes - 3 kilos
- Cookies - 6 packs
- Gluten-free rolls - 6 pieces
- Vegan spreads - 4 tubs
- Vegan pasta salad - 1.5 kilo
- Paper napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Trash bags - 2 rolls

Tips

Prepare 10% more worksheets, study planners and notepads than the confirmed participant count. For 30 attendees, that means 33 copies of each item.
Buy one ballpoint pen per participant plus 10% spare pens. For 30 participants, bring at least 33 pens so a missing or empty pen does not interrupt an exercise.
Set aside one name badge for every registered participant and prepare 2–3 blank badges for walk-ins or replacement badges. Keep them at the registration desk with the attendance list.
For a full training day, plan two to three drinks per person during the first hour, then one drink per person per hour. Count mugs and glasses separately and add about 10% spare tableware.
Check presentation connections at least 24 hours before the session. Pack the laptop, HDMI cable, extension cord, power strip and presentation clicker together, and test the projector and microphone at the venue before registration opens.

Frequently asked questions

What stationery do I need for study skills training?: Allow one worksheet set, study planner, notepad and pen per participant, plus 10% spare. For 30 participants, prepare 33 of each paper item and at least 33 pens; also bring markers and sticky notes for group exercises.
How many worksheets should I print for a study skills workshop?: Print one complete worksheet set per confirmed participant and add 10% extra. For 20 participants, print 22 sets so late arrivals and damaged pages are covered.
How much coffee and water do I need for study skills training?: For the first hour, plan two to three drinks per person, followed by one drink per person per hour. For 30 participants, that is 60–90 drinks in the first hour; confirm the final amount after deciding how long the session lasts.
When should I prepare the materials for study skills training?: Buy or collect consumables at least 2–3 days beforehand and assemble participant packs the day before. Test the laptop, projector, HDMI cable, sound system and microphone at the venue before participants arrive.

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