Street Food Festival Shopping List

A street food festival needs more than food trucks and market stalls. Plan the servingware, drinks, ice, cooking equipment and power supplies that keep queues moving and vendors working safely. Use reusable plates, bowls and cups where possible, and match quantities to your expected attendance. Check deliveries, refrigeration and cable routes before shopping day so missing essentials do not delay setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 80
High tablesqty 8
Market stallsqty 6
Parasolsqty 4
Tableclothsqty 20

Tableware

Reusable platesqty 220
Reusable bowlsqty 160
Reusable cupsqty 300
Wine glassesqty 80
Cutlery setsqty 250
Serving spoonsqty 20
Tongsqty 20

Equipment

Coolersqty 8
Food warmersqty 6
Coffee machinesqty 2
Kettlesqty 2
Mobile card terminalsqty 4
Extension cordsqty 8
Power stripsqty 8
Cable reelsqty 4
Gas cylindersqty 6

Kitchen

Cutting boardsqty 12
Chef's knifeqty 8
Mixing bowlsqty 10
Measuring cupsqty 6
Kitchen tongsqty 12
Baking traysqty 8
Containers with lidsqty 30
Aluminum foilqty 6
Cling filmqty 4
Food thermometersqty 4
Dispenser packsqty 12

Decorations

Buntingqty 12
Menu boardsqty 10
Chalkboardsqty 8
Pavement signsqty 4
Directional signsqty 12
Table numbersqty 20

Lighting

String lightsqty 8
LED lanternsqty 12
Batteriesqty 24

Cleaning

Waste binsqty 12
Waste binsqty 4
Litter pickersqty 4
Bucketsqty 8
Spongesqty 12
Dish brushesqty 8
Mopsqty 6
Broom setsqty 4
Hand soap dispensersqty 8
Towel dispensersqty 8
Toilet brushesqty 4

Catering

Groceries
- Hamburger buns - 180 pieces
- Beef burgers - 160 pieces
- Vegetarian burgers - 40 pieces
- Hot dog buns - 120 pieces
- Hot dogs - 120 pieces
- Chicken thigh fillet - 12 kg
- Pulled pork - 10 kg
- Falafel - 6 kg
- Tortilla wraps - 180 pieces
- French fries potatoes - 35 kg
- Sweet potatoes - 15 kg
- Hamburger cheese - 4 kg
- Cheddar slices - 3 kg
- Bacon - 4 kg
- Iceberg Lettuce - 8 heads
- Tomatoes - 10 kg
- Cucumbers - 6 kg
- Red onions - 4 kg
- White onions - 4 kg
- Bell peppers - 6 kg
- Mushrooms - 5 kg
- Avocados - 40 pieces
- Corn cobs - 80 pieces
- Coriander - 20 bunches
- Parsley - 10 bunches
- Garlic - 10 bulbs
- Ginger - 1 kg
- Lemons - 60 pieces
- Limes - 80 pieces
- Coconut milk - 12 liters
- Black Beans - 8 kg
- Chickpeas - 6 kg
- Rice - 12 kg
- Noodles - 10 kg
- Tortilla chips - 8 kg
- Breadcrumbs - 4 kg
- Mayonnaise - 6 liters
- Vegan mayonnaise - 4 liters
- Ketchup - 8 liters
- Mustard - 4 liters
- Barbecue sauce - 6 liters
- Garlic sauce - 5 liter
- Sriracha sauce - 3 liters
- Chili sauce - 4 liters
- Soy sauce - 4 liters
- Teriyaki sauce - 3 liters
- Salsa sauce - 5 liters
- Guacamole - 6 kg
- Olive oil - 5 liters
- Sunflower oil - 15 liters
- Salt - 2 kg
- Black pepper - 500 grams
- Paprika powder - 500 grams
- Cumin - 400 grams
- Cayenne pepper - 250 grams
- Oregano - 250 grams
- Curry powder - 500 grams
- Cinnamon - 250 gram
- Sugar - 5 kg
- Coffee - 4 packs
- Tea - 300 bags
- Milk - 12 liters
- Oat milk - 8 liters
- Cola - 36 liters
- Cola Zero - 36 liter
- Orange soda - 24 liters
- Ginger beer - 18 liters
- Sparkling mineral water - 48 liters
- Flat mineral water - 72 liters
- Apple juice - 18 liters
- Orange juice - 18 liters
- Beer - 240 bottles
- Non-alcoholic beer - 72 bottles
- White wine - 24 bottles
- Rosé - 18 bottles
- Red house wine - 12 bottles
- Paper napkins - 1000 pieces
- Baking paper - 6 rolls
- Disposable gloves - 600 pieces
- Paper towels - 12 rolls
- Dish soap - 5 liters
- All-purpose cleaner - 5 liters
- Disinfectant - 3 liters
- Garbage bags - 120 pieces
- Toilet paper - 48 rolls
- Hand soap - 4 liters
- Paper towels - 12 packs
- Ice cubes - 80 kg

Tips

Plan at least one reusable plate, bowl, cup and cutlery set per guest, plus a 10–15% buffer for busy periods and items waiting to be washed.
Buy or collect drinks and ice on the day before the festival only if you can keep them chilled. As a starting point, allow two to three drinks per person for the first hour and about 0.5 kg of ice per person for chilled drinks.
Count every power-dependent item before arranging extension cords, power strips and cable reels. Confirm the available power points and keep cable routes away from queues, wet areas and vehicle access.
Keep separate equipment for food preparation and serving: cutting boards, chef’s knives, mixing bowls, measuring cups, kitchen tongs and serving spoons should be clean and ready before food trucks arrive.
Do not leave waste collection, toilets and handwashing supplies until the final week. Confirm collection times and facilities at least 7 days before the event, especially if several stalls will serve food simultaneously.

Frequently asked questions

How many reusable cups do I need for a street food festival?: Plan one cup per guest for a single service, then add 10–15% extra for replacements and peak demand. For 200 guests, that means roughly 220–230 reusable cups.
How much ice should I buy for a street food festival?: Allow about 0.5 kg of ice per guest when drinks need to stay chilled in coolers. For 200 guests, start with approximately 100 kg and increase the amount if the event runs longer than four hours or takes place in hot weather.
What servingware is needed for a street food festival?: Prepare reusable plates, bowls, cups, wine glasses where needed, cutlery sets, serving spoons and tongs. Match the quantity to your guest count and add 10–15% so queues are not held up by shortages.
When should I check deliveries for a street food festival?: Confirm supplier delivery times at least 7 days beforehand, then check each delivery as it arrives on setup day. Store chilled groceries immediately and collect drinks and ice close enough to service time to keep them cold.

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