What you need for a street festival

A street festival needs more than stalls and decorations. Plan the physical setup around food service, performances, power, waste-free tableware and volunteer access. This shopping list covers market stalls, tables, chairs, reusable plates and cups, sound equipment, extension cords, cooling and hot-drink service. Check quantities against your program, the number of stallholders and expected visitors before buying or hiring anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Foldable tablesqty 18
Folding chairsqty 80
Beer tablesqty 8
Bar stoolsqty 12
Buffet tablesqty 4
Clothes racksqty 4
Storage boxesqty 12
Tablecloth racksqty 2

Tableware

Reusable platesqty 150
Reusable bowlsqty 100
Reusable cupsqty 250
Wine glassesqty 80
Coffee cupsqty 80
Knivesqty 150
Forksqty 150
Spoonsqty 150
Serving spoonsqty 20

Equipment

Active speakersqty 2
Mixer
Wireless microphonesqty 2
Microphone standsqty 2
Speaker standsqty 2
Extension cordsqty 8
Power stripsqty 8
Coolersqty 6
Kettlesqty 3
Coffee machinesqty 2
Food warmersqty 4
Induction hobsqty 2
Handheld megaphone
Power banksqty 4

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Serving plattersqty 20
Serving tongsqty 12
Measuring cupsqty 4
Mixing bowlsqty 6
Thermos flasksqty 6
Ice packsqty 30
Aluminum foilqty 4

Decorations

Buntingqty 20
Balloonsqty 200
Balloon pumpsqty 4
Bannersqty 8
Directional signsqty 12
Tableclothsqty 20
Chalkboardsqty 12

Lighting

String lightsqty 10
LED lampsqty 16
Lanternsqty 12

Cleaning

Waste binsqty 20
Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 6
Mop setsqty 3
Hand broomsqty 4

Safety

Crowd control barriersqty 24
Traffic conesqty 20
First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 6

Information

Information boardsqty 8
Program flyersqty 500
Floor plansqty 300
Name stickersqty 150
Pensqty 30
Clipboardsqty 8
Wallet traysqty 6

Donations

Lockable donation boxesqty 6
Payment terminalsqty 2
Cash drawersqty 4
Coupon bookletsqty 6

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea bags - 200 pieces
- Herbal tea - 40 bags
- Sugar - 2 kg
- Sweetener - 300 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemon - 2 kg
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Beer - 120 cans
- Alcohol-free beer - 36 cans
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Ice cubes - 20 kg
- Baguettes - 20 pieces
- White rolls - 100 pieces
- Wholemeal rolls - 60 pieces
- Wraps - 60 pieces
- Herb butter - 2 kg
- Unsalted butter - 1 kg
- Young cheese - 4 kg
- Aged cheese - 3 kg
- Ham - 2 kg
- Chicken breast topping - 2 kg
- Hummus - 2 kg
- Cream cheese - 1 kg
- Arugula - 1 kg
- Lettuce - 2 kg
- Tomatoes - 4 kg
- Cucumbers - 3 kg
- Bell peppers - 3 kg
- Red onion - 1 kg
- Pickles - 3 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Peanut sauce - 3 jars
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Salt - 1 kg
- Black pepper - 250 g
- Paprika powder - 250 g
- Garlic powder - 250 g
- Italian herbs - 150 g
- Pasta salad - 12 kg
- Potato salad - 8 kg
- Vegetarian quiche - 8 pieces
- Mini sausages - 6 kg
- Falafel - 5 kg
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Tortilla chips - 8 bags
- Grapes - 5 kg
- Apples - 6 kg
- Bananas - 5 kg
- Cookies - 8 packs
- Brownies - 100 pieces
- Muffins - 100 pieces
- Ice lollies - 100 pieces
- Lemonade syrup - 4 bottles
- Straws - 300 pieces
- Napkins - 1000 pieces
- Baking paper - 4 rolls
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Trash bags - 150 pieces
- Compostable bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Cleaning wipes - 24 pieces
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Paper towels - 12 packs
- Coffee filters - 300 pieces
- Firelighters - 2 boxes

Tips

Count every serving point before ordering furniture. Each food or information booth may need a market stall or party tent, a table, storage boxes and enough seating for the people working there.
Plan reusable tableware by service, not just by guest count. If food is served in several rounds, allow at least two complete turns of plates, bowls, cups, knives, forks and spoons so used items can be collected before the next rush.
Reserve sound and power equipment early. A performance area may need active speakers, a mixer, wireless microphones, stands, extension cords and power strips; check the available outlets before the equipment arrives.
Keep hot and cold service separate. Use coolers for drinks and perishable food, while kettles, coffee machines and food warmers should be placed close to suitable power outlets and away from public walkways.
Pack small operational items before festival day. Tablecloth racks, clothes racks, badges, T-shirts, donation boxes, floor-plan copies and storage boxes are easy to overlook and difficult to replace once the street is busy.

Frequently asked questions

How many reusable cups do I need for a street festival?: Start with two cups per expected visitor if drinks are served throughout the event, then add 10–20% for losses and collection delays. For 200 visitors, that means about 440–480 reusable cups.
How many tables are needed for a street festival?: Count one table for each separate food, information or donation point, then add 10% spare capacity where possible. A stall with several workers may need two foldable tables rather than one.
How early should I arrange sound equipment for a street festival?: Confirm speakers, microphones, stands, mixer and power leads at least 2–4 weeks before the festival. Check the route, stage position and power outlets at least one week beforehand.
How much seating should I provide at a street festival?: Provide seating for around 10–15% of visitors at one time unless the program includes a meal or long performances. For 200 visitors, plan roughly 20–30 chairs, with beer tables or bar stools if people will eat standing.

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