What you need for a Stamp Market

A Stamp Market needs more than tables for exhibitors. You also need secure display space for albums and cases, good lighting for detailed items, clear booth and route signs, and a simple setup for payments and refreshments. Plan supplies for every exhibitor, plus a reception point for registrations and questions. Check power access before the day, because coffee machines, kettles, lamps and payment equipment may need more sockets than the venue provides.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 24
Chairsqty 50
Reception desk
Stoolsqty 4
Table display casesqty 12
Stamp albumsqty 20

Tableware

Reusable coffee cupsqty 80
Reusable drinking glassesqty 80
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Payment terminal
Cash boxesqty 2
Magnifying lampsqty 6
Extension cordsqty 6
Power stripsqty 6

Office

Name badgesqty 50
Ballpoint pensqty 20
Rolls of tapeqty 6
Scissorsqty 4
Clipboardsqty 4
Price sign holdersqty 50

Decorations

Event banner
Tableclothsqty 24
Route signsqty 12
Directional signsqty 10

Lighting

LED lampsqty 8

Cleaning

Waste binsqty 6
Broomsqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning clothsqty 20

Catering

Groceries
- Coffee Regular - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Spa Blue - 60 bottles
- Spa Rood - 24 small bottles
- Cola - 24 cans
- Cola Zero - 24 cans
- Orange juice - 6 liters
- Apple juice - 6 liters
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Sirup waffles - 6 packs
- Butter cookies - 5 packs
- Mini muffins - 60 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Cheese sandwich halves - 40 pieces
- Ham sandwiches - 40 pieces
- Vegan sandwiches - 20 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 2 bottles
- Cleaning spray - 3 bottles
- Sponges - 12 pieces
- Trash bags - 80 pcs

Tips

Count one table and at least one chair per exhibitor before confirming the layout. Add stools only where exhibitors need to remain seated while serving visitors.
Provide one name badge and one pen for each exhibitor, with a small spare set for late changes. Keep clipboards at reception for registrations, notes and dietary requirements.
Check the number and position of power sockets at least one week ahead. Bring extension cords and power strips for coffee machines, kettles, payment terminals and LED lamps.
Prepare a separate cash box with change and test the payment terminal before opening. Do this at least 30 minutes before the first visitors arrive, rather than during setup.
Put route signs, directional signs and price sign holders where visitors can see them from the entrance. Pack tape and scissors with the signage so last-minute fixes do not delay opening.

Frequently asked questions

How many tables do I need for a Stamp Market?: Plan at least one foldable table for each confirmed exhibitor, then add a reception desk and any tables needed for refreshments. Finalise the count when exhibitor registrations close, preferably 7 days before the market.
What should I bring for displaying stamps?: Bring stamp albums, table display cases, magnifying lamps and LED lamps for detailed viewing. Allow at least one display area per exhibitor and check lighting and power during the venue inspection.
How much payment equipment is needed for a Stamp Market?: Bring at least one tested payment terminal and one cash box with prepared change for the reception or sales point. Test the terminal and organise the change 30 minutes before opening.
What refreshments and serving items do I need?: Prepare coffee machines, kettles, reusable coffee cups, drinking glasses, plates, cutlery sets, serving trays and coolers according to expected attendance. Buy or collect them at least one day before the market so setup is not mixed with shopping.

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