What you need for an acrogym competition

An acrogym competition needs more than a competition floor. Plan the equipment for safe landings, clear boundaries and smooth judging, then check the practical items that are easy to miss: bib holders, jury forms, extension cords and spare rechargeable batteries. You will also need tables, chairs and serving items if catering is provided. Use this shopping list alongside your event plan so everything is available before the venue opens and the floor is laid.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Acrogym floor
Landing matsqty 8
Heating matsqty 12
Marker discsqty 20
Barrier tapeqty 2
Bib numbersqty 40
Bib holdersqty 40
Athletic tapeqty 6
Jury table screensqty 6
Medalsqty 45
Cupsqty 12
Prize bagsqty 45

Furniture

Tablesqty 14
Chairsqty 90
Foldable tablesqty 4
Clothes racksqty 4

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 60
Serving traysqty 8

Equipment

Laptopsqty 3
Printersqty 2
Extension cordsqty 6
Power stripsqty 6
Sound system
Wireless microphonesqty 2
Speakersqty 2
Music player
Rechargeable batteriesqty 12

Office

Jury formsqty 200
Program leafletsqty 150
Participant listsqty 10
Score sheetsqty 100
Clipboardsqty 12
Ballpoint pensqty 40
Markersqty 12
Paper cutter
Printer paperqty 2
Name stickersqty 150
Pen holdersqty 6

Decorations

Competition bannerqty 2
Direction arrowsqty 12
Announcement signsqty 8
Stage backdrop

First aid

First aid kit
Cooling packsqty 10
Disposable glovesqty 20
Disinfectant gelqty 2

Cleaning

Waste binsqty 8
Broom setsqty 3
Mop setsqty 3
Bucketsqty 4
Cleaning clothsqty 30

Lighting

Battery lampsqty 6

Catering

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Ice cube traysqty 4
Coffee filtersqty 200
Sugar bowlsqty 4
Milk jugsqty 4
Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Long-life milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Chocolate cookies - 8 packs
- Butter cookies - 8 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 5 bags
- Popcorn - 5 bags
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Cucumbers - 5 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Bell peppers - 12 pieces
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Herb cheese - 6 tubs
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Vegetarian toppings - 2 kilos
- Wholemeal bread - 18 loaves
- White rolls - 120 pieces
- Mini wraps - 120 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Jam - 3 jars
- Herbs - 4 pots
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 12 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Bread bags - 2 boxes
- Diet-free snack bars - 40 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 12 pieces

Tips

Check the acrogym floor, landing mats and heating mats before event day, and confirm that the full competition area can be covered safely.
Prepare one bib number and bib holder for every registered participant, plus a small spare set for last-minute changes or damaged holders.
Count jury forms, program leaflets and participant lists before printing. Print the participant list after registrations close and keep extra copies at the registration desk.
Test the sound system, speakers and music player with the actual music files at least one day before the competition. Keep rechargeable batteries ready for wireless microphones.
Count tables, chairs, reusable cups, plates and cutlery against the expected attendance. Arrange serving trays and coffee cups before catering arrives, rather than during check-in.

Frequently asked questions

What equipment do I need for an acrogym competition?: At minimum, plan an acrogym floor, landing mats, heating mats, marker discs and barrier tape. You also need a sound system with speakers and a music player, plus tables and chairs for registration and judging.
How many bib numbers and bib holders do I need?: Prepare one bib number and one bib holder for every registered participant. Add at least 5 to 10 percent extra, so a competition with 40 participants has 42 to 44 sets available.
When should I test the music and microphones?: Test the music player, sound system, speakers and wireless microphones at least 24 hours before the competition. Test them again when you enter the venue, because power and connection problems can appear after setup.
How many printed participant lists and jury forms should I prepare?: Prepare at least three participant lists: one for registration, one for the organisers and one for the announcer or results desk. Print one jury form per judged performance or category, plus 10 percent extra for corrections or re-runs.

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