What to Buy for a Song Festival Party

A Song Festival viewing party needs more than drinks and snacks. Plan for seating, buffet service, voting forms, name badges, tableware, cooling space, and a reliable screen and sound setup. Use your guest list to calculate quantities, then allow extra time for chilling drinks, preparing snacks, and testing the video feed. The items below cover the practical supplies people often forget until guests are already arriving.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Beer tablesqty 8
Chairsqty 65
Buffet tablesqty 3
Stoolsqty 6

Equipment

Projector
Projection screen
Laptop
Backup laptop
Speakersqty 2
Audio mixer
HDMI cablesqty 3
Extension cordsqty 3
Power stripsqty 6
Remote controlsqty 2

Lighting

Mood lightingqty 6
String lightsqty 4

Decorations

Buntingqty 8
Country fansqty 20
Table décorqty 10
Name badgesqty 70

Tableware

Glassesqty 100
Coffee cupsqty 70
Platesqty 100
Cutlery setsqty 100

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Serving traysqty 8
Small bowlsqty 12
Tongs and serving spoonsqty 10
Thermos flasksqty 4
Bottle openersqty 4
Ballot box
Ballot formsqty 70

Cleaning

Vacuum cleaner
Mop set
Cleaning bucketsqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 6 pieces
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Tonic - 4 liters
- Bitter lemon - 4 liters
- Spa Blauw - 18 liters
- Spa Rood - 12 liters
- Alcohol-free beer - 48 bottles
- Beer - 96 bottles
- White wine - 8 bottles
- Red wine - 4 bottles
- Prosecco - 4 bottles
- Ice cubes - 10 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted peanuts - 3 bags
- Snack mix - 4 bags
- Snack mix - 3 bags
- Olives - 4 jars
- Pickles - 3 jars
- Cheese cubes - 3 kilo
- Brie - 6 pieces
- Grapes - 4 kilos
- Apples - 50 pieces
- Cucumber - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 12
- Hummus - 8 tubs
- Baguettes - 12 pieces
- Crackers - 8 packs
- Wraps - 60 pieces
- Herb cream cheese - 10 tubs
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Vegetarian spreads - 10 containers
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Satay sauce - 2 jars
- Mini frikandels - 150 pieces
- Vegetarian snacks - 100 pieces
- Bitterballen - 150 pieces
- Puff pastry snacks - 100 pieces
- Garlic sauce - 2 bottles
- Napkins - 400 pieces
- Paper straws - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Paper towels - 6 packs

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Chill the first batch early and keep extra drinks in coolers so the fridge is not overloaded.
Count one plate, one glass, and one cutlery set per guest, plus at least 10% extra. Add coffee cups for anyone likely to stay after the broadcast for coffee or tea.
For buffet service, provide one serving tray or small bowl for each separate snack or dish, with tongs or serving spoons for every item. Set these out before guests arrive so people do not use their own cutlery.
Prepare one voting form and one name badge for every registered guest, plus five spare copies of each. Keep pens and the completed visitor list beside the voting forms rather than packing them away with the decorations.
Test the projector, screen, laptop, backup laptop, speakers, audio mixer, HDMI cables, extension cords, and power strips at least 24 hours before the event. Bring the remote controls and keep the backup laptop charged and ready.

Frequently asked questions

How many drinks do I need for a Song Festival party?: Allow two to three drinks per person for the first hour and one drink per person for every hour after that. Buy at least 10% extra for late arrivals and guests who stay until the end.
How much tableware should I buy for a Song Festival viewing party?: Provide one plate, glass, and cutlery set per guest, plus 10% extra. For coffee, plan one coffee cup per person who is likely to drink coffee, with a few spares.
When should I test the Song Festival equipment?: Run a full test at least 24 hours before guests arrive, including the video feed, sound, projector, HDMI connection, and power setup. Repeat a quick check on the day of the event before the doors open.
How many voting forms and name badges do I need?: Prepare one voting form and one name badge per registered guest, plus five spare copies of each. Print them no later than the day before the party so missing registrations can still be added.

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