What you need for a Sangeet evening

A Sangeet evening needs more than food and music. You will need tableware for dinner, dessert and coffee, serving pieces for the buffet, and enough glasses for water and wine. The performance area also needs practical setup items, while the backdrop, flowers and lighting create the right setting for photos and dancing. Use this list alongside your guest count, menu and running order, then check deliveries and quantities before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 10
Buffet tablesqty 4
Chairsqty 110
High tablesqty 6
Coat racksqty 2
Stoolsqty 8
Table skirtsqty 14
Dance floor panelsqty 20

Tableware

Dinner platesqty 120
Dessert platesqty 120
Soup bowlsqty 110
Water glassesqty 140
Wine glassesqty 120
Coffee cupsqty 100
Cutlery setsqty 120
Serving plattersqty 24
Serving spoonsqty 18
Serving tongsqty 10
Coffee spoonsqty 110

Decorations

Fabric backdropqty 2
Colored clothsqty 12
String light decorationqty 8
Artificial flower garlandsqty 10
Table decorationsqty 10
Glass vasesqty 30
Artificial flower bouquetsqty 10
Tealight holdersqty 40
LED tea lightsqty 60
Balloon archesqty 2
Photo wall board
Name badgesqty 110

Equipment

Active speakersqty 2
Wireless microphonesqty 2
Mixer
Laptop
Speaker standsqty 2
Extension cordsqty 8
Power stripsqty 6
Rechargeable batteriesqty 12
Power banksqty 2
Laptop stand
Cable tiesqty 50
Gaffer tapeqty 4
Table microphone stand
Music backup disc

Kitchen

Food warmersqty 10
Induction platesqty 4
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 6
Kitchen knivesqty 6
Aluminum foilqty 4

Lighting

LED spotlightsqty 6
String lightsqty 8
Lanternsqty 10

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6

Catering

Groceries
- Basmati rice - 8 kilos
- Naan bread - 120 pieces
- Samosas - 180 pieces
- Vegetarian pakoras - 150 pieces
- Paneer - 6 kilos
- Chicken breast - 12 kilo
- Chickpeas - 6 kilos
- Lentils - 5 kilo
- Mixed vegetables - 10 kilos
- Spinach - 5 kilos
- Tomatoes - 8 kilo
- Cucumbers - 5 kilos
- Onions - 8 kilo
- Garlic - 1 kilo
- Ginger - 1 kilo
- Lemons - 3 kilos
- Coriander - 20 bunches
- Mint - 10 bunches
- Yogurt - 12 liters
- Coconut milk - 8 liters
- Cooking cream - 5 liters
- Butter - 3 kilos
- Sunflower oil - 10 liters
- Ghee - 3 kilo
- Wheat flour - 5 kilos
- Chickpea flour - 4 kilos
- Breadcrumbs - 2 kilos
- Vegetable stock - 30 cubes
- Chicken broth - 30 cubes
- Garam masala - 500 grams
- Curry powder - 500 grams
- Cumin powder - 250 grams
- Coriander powder - 250 grams
- Turmeric - 250 gram
- Chili powder - 250 grams
- Paprika powder - 250 gram
- Black pepper - 250 grams
- Salt - 2 kilos
- Cinnamon sticks - 100 gram
- Cardamom - 100 gram
- Bay leaves - 2 bags
- Tamarind sauce - 3 liters
- Mint sauce - 3 liters
- Mango chutney - 3 liters
- Tomato ketchup - 3 liters
- Mayonnaise - 3 liters
- Papadums - 150 pieces
- Gulab jamun - 150 pieces
- Kheer - 12 liters
- Mangoes - 8 kilos
- Grapes - 6 kilos
- Watermelons - 4 pieces
- Mixed nuts - 2 kilos
- Raisins - 1 kilo
- Sugar - 5 kilo
- Honey - 2 kilos
- Coffee - 2 kilos
- Black tea - 200 bags
- Herbal tea - 100 bags
- Milk - 15 liter
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Ginger beer - 8 bottles
- Spa Blue - 10 crates
- Sparkling water - 6 crates
- Mango juice - 12 liters
- Lychee juice - 8 liter
- Lemon syrup - 3 liter
- Ice cubes - 25 kilos
- Coffee cups - 150 pieces
- Stirrers - 150 pieces
- Paper napkins - 500 pieces
- Paper towels - 8 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 liters
- All-purpose cleaner - 3 liters
- Glass cleaner - 1 liter
- Disinfectant spray - 2 bottles
- Aluminum trays - 40 pieces
- Cling film - 3 rolls
- Ziplock bags - 2 boxes
- Diet dish labels - 30 pieces
- Wooden cocktail sticks - 300 pieces

Tips

Count dinner plates, dessert plates and cutlery sets against your final guest list, then add at least 10% extra for breakages, seconds and late changes.
Match serving platters, serving spoons and serving tongs to the number of buffet dishes. For a meal with 8 dishes, plan at least 8 serving pieces so guests are not sharing utensils.
Allow one water glass and one wine glass per seated guest, plus around 10% extra. Coffee cups and coffee spoons are easy to forget when coffee is served after performances.
Check the performance setup before buying or collecting decorations. Keep the fabric backdrop, photo wall board and flower garlands clear of speakers, cables and the dance floor panels.
Order or collect decorations at least 2 days before the Sangeet evening. This gives you time to check the balloon arches, LED tea lights, vases and table decorations rather than discovering missing pieces during setup.

Frequently asked questions

What tableware do I need for a Sangeet evening?: For each seated guest, plan one dinner plate, one dessert plate, one cutlery set, one water glass and one wine glass. Add about 10% spare tableware, and include coffee cups and coffee spoons if coffee is served at the end.
How many serving utensils do I need for a Sangeet buffet?: Plan one serving platter or bowl and one serving spoon or pair of serving tongs for every buffet dish. For 8 dishes, prepare at least 8 matching serving pieces, plus 1 or 2 spares for shared items.
When should I buy decorations for a Sangeet evening?: Buy or collect the decorations at least 2 days before the event. Check the backdrop, cloths, garlands, vases, table decorations, tealight holders and photo wall before the setup day.
How many glasses do I need for a Sangeet evening?: Start with one water glass and one wine glass per guest, then add 10% extra. For 100 guests, that means at least 110 water glasses and 110 wine glasses, unless the venue provides them.

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