Romantic boho wedding checklist

Planning a romantic boho wedding means coordinating the guest list, invitations, ceremony details, flowers, food and table styling without leaving the small jobs until the last week. This checklist covers the planning sequence, from choosing colours and collecting dietary requirements to checking tableware, chilling drinks and confirming deliveries. It also helps you spot commonly missed details, such as program cards, table numbers, name badges and a clearly marked cake table.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set theme and colors
2 people
Compile guest list
2 people
Design invitations
2 people
Send invitations
2 people
Register sign-ups
Collect dietary requirements
Create the table layout
2 people
Put together the menu
2 people
Compile music list
2 people
Confirm deliveries
Order the bridal bouquet
Order flower arrangements
Order cake
Make name badges
2 people
Create program cards
2 people
Make welcome sign
Create table numbers
Pack thank-you gifts
2 people
Sort decorations
2 people
Check tableware
2 people
Check the linens
Check the shopping list
2 people
Do non-perishable shopping
2 people
Buy fresh groceries
2 people
Chill drinks
2 people
Prepare snacks
3 people
Wash and cut vegetables
2 people
Make sauces and dressings
2 people
Set up tables and chairs
4 people
Place tablecloths
2 people
Set up the ceremony area
3 people
Decorate the arch
2 people
Place floral arrangements
2 people
Hang lights
3 people
Place candles safely
2 people
Set up the welcome desk
2 people
Set out the guestbook
Set up the photo area
2 people
Connect music equipment
2 people
Test microphone
2 people
Set up buffet
3 people
Set out tableware and cutlery
2 people
Set up the drinks bar
2 people
Set up cake table
2 people
Label diet meals
Check the changing area
Carry out the final site check
2 people

Event

Welcome guests
3 people
Serve welcome drinks
3 people
Support the ceremony
2 people
Facilitate the group photo
2 people
Serve appetizers
3 people
Refill drinks
2 people
Open the buffet
2 people
Restock buffet dishes
3 people
Serve diet meals
2 people
Clear tables
3 people
Serve coffee and tea
2 people
Cut the cake
2 people
Serve cake and dessert
3 people
Clear the dance floor
2 people
Start the party music
See guests off
2 people

Aftercare

Store leftovers refrigerated
2 people
Collect waste
3 people
Collect tableware
3 people
Clean the kitchen
3 people
Dismantle tables and chairs
4 people
Take down the decorations
3 people
Remove the lighting
2 people
Clean the venue floor
3 people
Clean the restrooms
2 people
Collect lost and found items
Inventory materials
2 people
Return rental items
2 people
Store remaining supplies
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 8
Rectangular buffet tablesqty 3
Chairsqty 90
Ceremony chairsqty 90
Bride's table
Welcome table
Guestbook table
Cake table
Buffet boardsqty 8
Linen tableclothsqty 12
Cloth napkinsqty 90

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 100
Water glassesqty 100
Wine glassesqty 100
Champagne glassesqty 100
Coffee spoonsqty 100
Dinner knivesqty 100
Dinner forksqty 100
Dessert forksqty 100
Serving spoonsqty 12
Serving plattersqty 12
Serving tongsqty 8

Decorations

Ceremonial arch
Artificial flowersqty 80
Flower vasesqty 16
Table runnersqty 8
Name badgesqty 90
Table numbersqty 8
Welcome sign
Program cardsqty 90
Guest book
Pensqty 6
Thank-you bagsqty 90
Tealight holdersqty 40
LED candlesqty 40
Burlap ribbonqty 4
Chalkboardsqty 4

Lighting

String lightsqty 8
LED string lightsqty 6
Extension cordsqty 8
Power stripsqty 6

Equipment

Active speakersqty 2
Wireless microphone
Microphone stand
Music player

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Aluminum foilqty 4
Cling filmqty 4
Serving plattersqty 12

Cleaning

Waste binsqty 6
Broomqty 2
Dustpanqty 2
Mopsqty 2
Bucketsqty 2

Catering

Groceries

Tips

Set the theme and colour palette before ordering flowers, linens or printed materials. This keeps the ceremonial arch, artificial flowers, vases, table runners and signage visually consistent.
Send invitations early enough to leave time for sign-ups and dietary requirements. Keep the final guest count available when arranging round tables, chairs, plates, glasses and serving equipment.
Plan the table layout before making table numbers or name badges. Include separate positions for the welcome table, guestbook table, buffet tables, cake table and the bride’s table.
Confirm every delivery before the wedding week, especially the bridal bouquet, flower arrangements and cake. Check the delivery time, drop-off point and who will receive each item at least 3 days beforehand.
Split shopping into two stages: buy non-perishable items first, then fresh groceries and chilled drinks close to the event. Allow enough refrigerator space for the drinks and food before guests arrive.

Frequently asked questions

How far in advance should I send romantic boho wedding invitations?: Send the invitations about 8 to 12 weeks before the wedding, then set the sign-up deadline around 4 weeks before the date. This gives you time to collect dietary requirements and finish the table layout.
When should I order the wedding flowers and bouquet?: Order the bridal bouquet and flower arrangements at least 6 to 8 weeks before the wedding. Confirm the delivery details again 3 days before the event so the flowers arrive at the correct place and time.
How many place settings do I need for a wedding?: Prepare one complete place setting per confirmed guest, including a dinner plate, dessert plate, water glass, wine glass, cutlery and napkin. Add 5 to 10% extra for breakage, replacements or last-minute guests.
When should I chill drinks for a wedding?: Chill drinks at least 6 hours before serving, or overnight if you have enough refrigerator space. Check the drinks the morning of the wedding and keep a separate supply ready for the first hour of arrivals.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.