Remarriage wedding checklist

A remarriage wedding often combines a formal ceremony with a relaxed gathering of family and friends, so the planning needs to cover both. Start with the guest list, venue and invitations, then confirm dietary requirements, catering, seating and the running order. In the final week, check deliveries, collect the cake and flowers, chill the drinks and print the run sheet. This checklist also keeps practical details visible, from tableware and serving equipment to chairs, coolers and coffee supplies.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Compile guest list
2 people
Design invitations
Send invitations
2 people
Process registrations
Collect dietary requirements
Create menu
2 people
Order catering
Reserve venue
Create music playlist
Determine photo moments
2 people
Arrange the table layout
2 people
Confirm seating
Make name badges
2 people
Print the run sheet
Confirm deliveries
Check the shopping list
2 people
Do the shopping
3 people
Chill drinks
2 people
Pick up flowers
Picking up the cake
Pick up venue keys
Check rooms
2 people
Receive deliveries
2 people
Set up tables
4 people
Set up chairs
3 people
Set up ceremony chairs
3 people
Set up buffet area
3 people
Set up the bar
2 people
Set out tableware
2 people
Set out cutlery
2 people
Set out glasses
2 people
Set the tables
4 people
Hang decorations
3 people
Place floral arrangements
2 people
Hang string lights
2 people
Connect the music
2 people
Test microphone
2 people
Set up the cake table
2 people
Prepare snacks
4 people
Prepare salads
3 people
Set up coffee station
2 people
Check toilets
Place waste stations
Set up the gift table
2 people
Place name tags
2 people
Label diet meals
2 people
Carry out the final check
3 people

Event

Welcome guests
3 people
Serve welcome drinks
3 people
Support the ceremony
2 people
Facilitate the group photo
2 people
Serve snacks
3 people
Refill drinks
2 people
Escort guests to tables
2 people
Open the buffet
2 people
Restock the buffet
3 people
Serve diet meals
2 people
Clear used dishes
3 people
Serve coffee and tea
2 people
Cut the cake
2 people
Serve cake
3 people
Provide music
Keep the dance floor clear
Announce the final round
See off guests
3 people
Store gifts safely
2 people

Aftercare

Store food chilled
3 people
Collect waste
3 people
Collect tableware
3 people
Clear the bar
2 people
Remove decorations
3 people
Dismantle furniture
4 people
Switch off equipment
2 people
Wash dishes
3 people
Clean the kitchen
2 people
Clean the room
3 people
Clean the restrooms
Distribute leftover food
2 people
Collect securing materials
2 people
Return rental items
2 people
Take waste to the collection point
2 people
Collect lost property
Lock up the venue
2 people
Return keys

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 70
Buffet tablesqty 3
Bar stoolsqty 6
Gift table
Cake table
Clothes racksqty 2

Tableware

Dinner platesqty 70
Dessert platesqty 70
Coffee cupsqty 70
Water glassesqty 80
Wine glassesqty 80
Champagne glassesqty 70
Coffee spoonsqty 70
Knivesqty 80
Forksqty 80
Serving spoonsqty 12

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Serving trays with lidsqty 6
Serving spoonsqty 12
Pliersqty 8
Coolersqty 4
Ice containersqty 3
Thermos flasksqty 4
Coffee machinesqty 2
Kettlesqty 2
Cake knife
Food warmersqty 6

Equipment

Speakersqty 2
Mixer
Microphoneqty 2
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Rechargeable lampsqty 4

Decorations

Tableclothsqty 8
Napkinsqty 80
Name badgesqty 70
Card holdersqty 12
Vasesqty 12
Artificial flowersqty 60
Welcome sign
Photo framesqty 10
Balloonsqty 100
Balloon pumpqty 2
String lightsqty 6
Confetti cannonsqty 4
Candlesqty 24
Candle holdersqty 24

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2
Cleaning glovesqty 6

Lighting

Standing lampsqty 4

Catering

Groceries

Tips

Set a firm RSVP deadline and review registrations at least two weeks before the wedding. Use the final number to confirm catering quantities, seating, name badges and tableware.
Ask for dietary requirements when invitations are sent, then give the confirmed list to the caterer 7–10 days before the event. Keep the menu and serving arrangements together so special meals are not missed.
Create the table layout after RSVPs close, not before. Allow space for buffet tables, the cake table, gift table and any clothes racks, then confirm each table and chair count with the venue.
Schedule deliveries and collections by time, including the cake, flowers, drinks and venue keys. Confirm each delivery 48 hours in advance and assign one person to receive items while you handle setup.
Print the run sheet and check the shopping list the day before. Chill drinks for at least 6 hours, and place coffee machines, kettles, thermos flasks, ice containers and serving utensils where helpers can find them.

Frequently asked questions

How far in advance should I send remarriage wedding invitations?: Send invitations about 8–12 weeks before the wedding, or earlier if guests need to travel. Set the RSVP deadline around 3 weeks before the event so catering and seating can be finalised.
When should I confirm the guest count for a remarriage wedding?: Confirm the final guest count 2–3 weeks before the wedding, after the RSVP deadline has passed. Use it to update the caterer, table plan, name badges, chairs, plates and glasses.
What should I do the day before a remarriage wedding?: Check the shopping list, receive or confirm deliveries, collect the venue keys if arranged, and chill the drinks for at least 6 hours. Print the run sheet and prepare the equipment needed for tables, catering and coffee service.
How early should the wedding venue be set up?: Allow at least 3–4 hours for setup if tables, chairs, buffet areas and serving equipment must be arranged on site. Add extra time if deliveries arrive during setup or if the rooms need checking before furniture is moved.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.