Reading Skills Training Checklist

A reading skills training session depends on more than a good lesson plan. You need the right room, confirmed participants, suitable texts, tested presentation equipment and enough materials for every exercise. Start by fixing the date, location and teaching team, then build the programme and prepare the participant list. In the final week, check dietary requirements, print worksheets, test the projector and set up the reception and coffee stations before attendees arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm training date and location
Book training room
Confirm instructor and supervisors
Send invitations
2 people
Process registrations
Collect dietary requirements
Confirm registrations
Finalize the participant list
Develop the program and learning objectives
2 people
Select reading texts
2 people
Prepare exercises and tests
2 people
Compile the presentation
Print worksheets
2 people
Prepare name badges
Order catering
Do the shopping
2 people
Test the equipment
2 people
Check the training room
2 people
Set up tables and chairs
3 people
Install presentation equipment
2 people
Lay out work materials
2 people
Set up the coffee and tea station
2 people
Set up the reception table

Event

Welcome and register participants
3 people
Explain the program and learning goals
Explain reading strategies
Guide the first reading task
2 people
Provide coffee break
2 people
Refill drinks
Lead text analysis in groups
3 people
Practice response strategies
2 people
Serve the meal
3 people
Clear away dishes and waste
2 people
Lead an in-depth reading assignment
2 people
Administer individual test
2 people
Explain results and next steps
Hand out certificates and materials
2 people
See participants off
2 people

Aftercare

Collect used materials
2 people
Wash dishes
2 people
Collect and take away waste
2 people
Clean the training room
2 people
Put the tables and chairs back
3 people
Disconnect and store equipment
2 people
Store leftover catering safely
Return borrowed materials
2 people
Send participant materials afterward

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 34
Reception desk
Stoolsqty 4

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordqty 3
Power stripqty 3
Wireless presentation clicker

Kitchen

Coffee makerqty 2
Kettleqty 2
Thermosqty 4
Cool boxqty 2

Tableware

Coffee cupsqty 36
Drinking glassesqty 36
Dinner platesqty 36
Cutlery setsqty 36
Serving plattersqty 8
Pouring jugsqty 4

Training materials

Whiteboard
Flip chart
Flipchart padsqty 3
Whiteboard markersqty 12
Markersqty 36
Writing foldersqty 34
Pensqty 40
Notepadsqty 34
Reading booksqty 34
Dictionariesqty 10
Document foldersqty 34
Name badge holdersqty 34
Lanyardsqty 34
Staplersqty 2
Hole punchesqty 2

Cleaning

Waste binsqty 4
Hand broomsqty 2
Dustpan and brushqty 2

Catering

Groceries

Tips

Confirm the instructor, supervisors and training room before sending invitations. Participants need the correct location and schedule, while you need enough tables, chairs and working space for the planned exercises.
Set a registration deadline at least 7 days before the session. Use the final participant list to confirm attendance, collect dietary requirements and prepare name badges, writing folders, pens and notepads.
Finish the learning materials before the last week. Select the reading texts, prepare the exercises and tests, compile the presentation, and print enough worksheets for every confirmed participant plus 2 spare copies.
Test the laptop, projector, projection screen, HDMI cable, presentation clicker and power supply at least 1 day before training. Keep an extension cord and power strip available so the setup does not depend on one wall socket.
Set up the room at least 60 minutes before registration. Arrange tables and chairs, place the reading books and writing materials, prepare the reception table, and start the coffee and tea station before the first participant arrives.

Frequently asked questions

How far in advance should I organise reading skills training?: Fix the date, location and instructor at least 4 weeks in advance. Open registration soon afterwards, and set the final attendance and dietary-requirement deadline 7 days before the session.
How many worksheets and reading books do I need?: Prepare one complete set for every confirmed participant, including the selected reading books, worksheets, exercises and tests. Add 2 spare sets to cover late changes or damaged pages.
When should I test the equipment for reading training?: Test the laptop, projector, screen, HDMI cable, clicker and power connections at least 1 day before the session. Repeat a quick check when you arrive, before participants are registered.
How early should I arrive to set up reading skills training?: Allow at least 60 minutes before registration for tables, chairs, presentation equipment, materials, name badges and refreshments. Arrive earlier if the room layout or equipment is unfamiliar.

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