What to Buy for a Premiere Party

A premiere party needs more than food and drinks. You will also need practical items for registration, seating, serving, coats and the screening itself, plus decorations that create a clear film-premiere setting. Use the quantities from your guest list to size the order, and check deliveries before guests arrive. Drinks, chilled supplies, name badges and printed signs are easy to overlook when shopping is left until the last day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Cocktail tablesqty 10
Buffet tablesqty 6
Chairsqty 110
Registration desk
Lounge chairsqty 8
Coat racksqty 3
Clothes hangersqty 120

Tableware

Wine glassesqty 120
Water glassesqty 120
Coffee cupsqty 100
Platesqty 120
Dessert platesqty 120
Forksqty 120
Knivesqty 120
Spoonsqty 100
Serving utensilsqty 20
Carafesqty 12
Champagne glassesqty 120

Catering

Groceries
- Champagne - 18 bottles
- Alcohol-Free Sparkling Wine - 6 bottles
- Red wine - 12 bottles
- White wine - 12 bottles
- Rosé wine - 6 bottles
- Beer - 120 bottles
- Non-alcoholic beer - 24 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 liters
- Orange juice - 8 liters
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Coffee - 4 packs
- Tea - 3 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilograms
- Honey - 2 jars
- Coffee creamer - 4 packs
- Ice cubes - 20 kilograms
- Baguettes - 15 pieces
- Butter - 2 kilograms
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Herb butter - 1 kilogram
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Fuet - 1 kilogram
- Smoked salmon - 1 kilogram
- Olives - 2 kilograms
- Grapes - 4 kilograms
- Apples - 4 kilograms
- Strawberries - 3 kilograms
- Cucumber - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Carrots - 2 kilogram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salted peanuts - 3 kilogram
- Party nuts - 3 kilograms
- Rice crackers - 4 packs
- Salsa - 8 jars
- Guacamole - 3 kilograms
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Ketchup - 2 bottles
- Balsamic vinegar - 2 bottles
- Olive oil - 2 liters
- Salt - 1 pack
- Pepper - 1 jar
- Basil - 6 bunches
- Parsley - 4 bunches
- Mini quiches - 120 pieces
- Vegetarian bites - 120 pieces
- Vegan snacks - 60 pieces
- Gluten-free crackers - 6 packs
- Mini wraps - 120 pieces
- Chicken breast slices - 2 kilograms
- Egg salad - 2 kilograms
- Vegan spread - 2 kilogram
- Mixed salad - 8 kilograms
- Pasta salad - 8 kilograms
- Potato salad - 6 kilogram
- Chicken skewers - 150 pieces
- Vegetable skewers - 100 pieces
- Sandwiches - 120 pieces
- Mini wraps for buffet - 100 pieces
- Whipped cream cake - 2 cakes
- Petit fours - 120 pieces
- Chocolate - 2 kilogram
- Cookies - 6 packs
- Sugar sachets - 200 pieces
- Napkins - 300 pieces
- Cocktail sticks - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Decorations

Red carpet
Photo backdrop
Movie stars bannerqty 4
Balloon archesqty 2
Balloonsqty 150
Tableclothsqty 16
Napkin ringsqty 120
Flower arrangementsqty 12
Table numbersqty 16
Name badgesqty 120
Directional signsqty 8
Red carpet stanchionsqty 8
Tapeqty 8
Ropeqty 4
Scissorsqty 6

Equipment

Projector
Monitor screen
Projection screen
Laptop
HDMI cablesqty 3
HDMI adaptersqty 3
Speakersqty 2
Microphonesqty 2
Microphone standsqty 2
Mixer
Extension cordsqty 8
Power stripsqty 8
Spare batteriesqty 2
USB stickqty 2

Lighting

LED spotlightsqty 8
Mood lightingqty 6
String lightsqty 8
Battery lampsqty 10

Kitchen

Coolersqty 6
Food warmersqty 8
Coffee machinesqty 2
Kettlesqty 2
Ice containersqty 4
Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 24
Serving trays with lidsqty 12
Small bowlsqty 24
Pliersqty 12
Serving spoonsqty 12
Measuring cupsqty 3
Thermos flasksqty 6
Bottle openersqty 6
Corkscrewsqty 4
Cratesqty 12

Cleaning

Vacuum cleaner
Mopsqty 3
Bucketsqty 3
Broomqty 2
Dustpan and brushqty 2
Rubber glovesqty 8
Hand soap dispensersqty 4
Towel rollsqty 6
Waste binsqty 8
Waste sorting binsqty 4

Office

Registration formsqty 120
Pensqty 20
Programsqty 120
Tapeqty 6
Markersqty 8
Clipboardsqty 6

Safety

Flashlightsqty 4
Non-slip matsqty 8
Cable traysqty 12
Warning signsqty 6

Tips

Plan tableware for every guest plus 10% extra: wine glasses, water glasses, plates, forks, knives and spoons are often underestimated when replacements or dropped items are needed.
Chill drinks at least 4 hours before doors open, and allow roughly 2 to 3 drinks per person for the first hour. Keep water available in carafes as well as individual glasses.
Prepare registration supplies before shopping is finished. Have the guest list, name badges, a registration desk and directional signs ready at least 60 minutes before opening.
Order or collect decorations early enough to check their condition. The red carpet, photo backdrop, banner, balloon arches, balloons, tablecloths and flower arrangements should be ready before furniture is positioned.
Do not leave screening essentials to the catering run. Test the film, subtitles and equipment at the venue at least 2 hours before guests arrive, and keep the printed program nearby for registration staff.

Frequently asked questions

How much glassware do I need for a premiere party?: Allow one wine glass and one water glass per guest, plus at least 10% extra. If champagne is served on arrival, provide one champagne glass per guest and keep around 10% spare.
How many drinks should I buy for a premiere party?: Plan for 2 to 3 drinks per person during the first hour, then about 1 drink per person for each additional hour. Add water for every guest and keep a reserve for staff and late arrivals.
When should I buy premiere party decorations?: Buy or collect the red carpet, backdrop, banners, balloons and table decorations at least 2 days ahead. This gives you time to replace damaged items and confirm that everything fits the room layout.
How early should I prepare registration supplies?: Prepare the registration list, name badges, desk and directional signs at least 60 minutes before doors open. For a large guest list, finish the badges and alphabetise the list the day before.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.